Town of View Royal Committee of the Whole Meeting Agenda

AGENDA

CALL TO ORDER (Mayor Hill)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held September 10, 2013 (Pg. 1-10)
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports

STAFF REPORTS a) Monthly Building and Subdivision Report for the month of September 2013 (Pg. 11-13) b) Monthly Bylaw Enforcement Report for the month of September 2013 (Pg. 14) c) Monthly RCMP Mayor’s Report for the month of September 2013 (Pg. 15-45) c) View Royal Public Safety Building Report for the month of September 2013 (Pg. 46-52)

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports

STAFF REPORTS a) Capital Project Update 1. Report dated October 1, 2013 from the Director of Finance (Pg. 53-54)

Staff Recommendation: THAT the Committee receive the report dated October 1, 2013 from the Director of Finance titled “Capital Project Update”.

b) September 2013 Year-to-Date Income Statement 1. Report dated October 1, 2013 from the Director of Finance (Pg. 55-60)

Staff Recommendation: THAT the Committee receive the report dated October 1, 2013 from the Director of Finance titled “September 2013 Year-to-Date Income Statement”.

c) Strategic Plan Status Report – 3rd Quarter 1. Report dated October 3, 2013 from the Executive Assistant (Pg. 61-68)

Staff Recommendation: THAT the report dated October 3, 2013 from the Executive Assistant titled “Strategic Plan Status Report – 3rd Quarter” be received for information.

d) Action List Update – 3rd Quarter 1. Report dated October 3, 2013 from the Executive Assistant (Pg. 69-84)

Staff Recommendation: THAT the report dated October 3, 2013 from the Executive Assistant titled “Action List Update – 3rd Quarter” be received for information.

e) Policy Manual Review 1. Report dated October 2, 2013 from the Corporate Services Clerk (Pg. 85-100)

Staff Recommendation: THAT the Committee recommends to Council that the following policies be removed from the Policy Manual: * Policy No. P-900.13 – Land Use Contracts, Support for Legislation; * Policy No. P-900.20 – Approving Officer’s Guidelines, Land Title Act Section 75; * Policy No. 6400-002 – Development Permit Plans Guidelines; * Policy No. 6400-005 – Tot Lots, Number of; * Policy No. 6400-006 – Road Dedication on Rezoning; * Policy No. 6400-014 – Developer’s Contribution in Lieu of Development Cost Charges for Sewer Purposes within the Sewer Specified Area; * Policy No. 6400-016 – Road Widening as a Condition of Subdivision and/or Development; * Policy No. 6400-017 – Inventory of Trees Prior to Development; * Policy No. 6400-021 – Infringement on Privacy Areas upon Development (Development Permit Requirement); * Policy No. 6400-022 – Temporary Commercial and Industrial Permits (Guidelines for processing applications under Section 975 of the Municipal Act).

OTHER REPORTS 6.2.4 New Business

CORRESPONDENCE
CLOSED MEETING RESOLUTION

EVENING BREAK

CALL TO ORDER
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS

12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

12.1.1 Chair’s Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS a) Minutes from the Parks, Recreation and Environment Advisory Committee meeting held September 24, 2013 (Pg. 101-104) (motion to receive)

Trail Along Waterline at Shoreline School THAT the Committee recommend to Council to investigate options for a trail along the waterline at Shoreline School to the CRD pump station. (PREAC-03-13)
Washroom at Portage Park THAT the Committee recommend that Council approach the Capital Regional District to possibly install washroom(s) at Portage Park and the E&N Rail Trail. (PREAC-04-13)
New Trails within Portage Park THAT the Committee recommend that Council ask staff for options for a proposed trail at the south end of Portage Park for the 2014 budget. (PREAC-05-13)

OTHER REPORTS 12.1.4 New Business 12.1.5 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

12.2.1 Chair’s Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports

STAFF REPORTS a) Introduction of Draft Soil Deposit/Removal Bylaw 1. Report dated September 27, 2013 from the Planner (Pg. 105-127)

Staff Recommendation: THAT the Committee receives the report dated September 27, 2013 from the Planner titled “Introduction of Draft Soil Deposit/Removal Bylaw”.

b) Payment in Lieu of Parking Bylaw No. 853 - Update 1. Report dated October 3, 2013 from the Planner (Pg. 128-136)

Staff Recommendation: THAT the Committee receives the report dated October 3, 2013 from the Planner titled “Payment in Lieu of Parking Bylaw No. 853 – Update”.

c) Temporary Sign Permit – 33 Helmcken Road 1. Report dated October 3, 2013 from the Senior Planner (Pg. 137-144)

Staff Recommendation: THAT the Committee receives the report dated October 3, 2013 from the Senior Planner titled “Temporary Sign Permit – 33 Helmcken Road”.

COMMITTEE REPORTS a) Minutes of the Planning and Development Advisory Committee meeting held September 24, 2013 (Pg. 145-147) (motion to receive)

Amalgamation of the Transportation and Planning and Development Advisory Committee THAT the Committee recommend to Council that when quorum for an Advisory Committee meeting is not met, that a combined meeting of two Advisory Committees be held. (PDAC-01-13)

THAT the Committee recommend to Council that when an Advisory Committee does not consistently reach quorum, that they be included in a combined meeting of two Committees on an interim basis until the next term appointments are made;

AND THAT further steps to increase Advisory Committee membership be taken. (PDAC-02-13)

12.2.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

12.3.1 Chair’s Report
12.3.2 Business Arising from Previous Minutes
a) Eagle Creek Road Alignment Options
1. Presentation from N. King, Boulevard Transportation

12.3.3 Reports

STAFF REPORTS a) Craigflower Bridge Replacement Project Update – October 2013 1. Report dated October 3, 2013 from the Superintendent of Engineering (Pg. 148-152)

Staff Recommendation: THAT the report dated October 3, 2013 from the Superintendent of Engineering titled “Craigflower Bridge Replacement Project Update October 2013” be received for information.

COMMITTEE REPORTS a) Minutes of the Transportation Advisory Committee meeting held September 24, 2013 (Pg. 153-157) (motion to receive)

View Royal Speed Limits – Notice of Motion THAT the Committee recommend to Council that the current speed limit of 50 km per hour remain unchanged;

AND THAT property owners on a street-by-street basis can request a speed limit reduction of Council. (TAC-01-13)

Amalgamation of the Transportation and Planning and Development Advisory Committees THAT the Committee recommend to Council that staff advertise further for additional volunteers to the Transportation Advisory Committee;

AND THAT the Transportation Advisory Committee continue to exist as an independent advisory committee. (TAC-03-13)

12.3.4 New Business

CORRESPONDENCE
QUESTION PERIOD

Town of View Royal Committee of the Whole Meeting Agenda