Minutes of a Committee of the Whole Meeting held on Tuesday, September 10, 2013
Official record of the previous Committee of the Whole meeting, including discussions on the Public Safety Building, sewer review, and boulevard parking on Rudyard Road.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, SEPTEMBER 10, 2013 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Beauchamp, Director of Finance J. Rosenberg, Director of Engineering P. Hurst, Fire Chief G. Faykes, Building Official Insp. Chomyn, RCMP Sgt. D. Spencer, RCMP E. Bolster, Deputy Municipal Clerk
1 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 3:31 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the agenda be amended to include items 6.1.3 (a) and (c)(2), 12.1.2 (a) and 12.1.4 (a); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held July 9, 2013 MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the minutes of the Committee of the Whole meeting held July 9, 2013 be adopted as amended. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
a) Monthly Building Reports for the months of July and August and Subdivision Report for the month of August 2013 MOVED BY: Councillor Mattson SECONDED: Councillor Screech
THAT the monthly Building Reports for the month of July and August and the Subdivision Report for the month of August 2013 be received for information. CARRIED
b) Monthly Bylaw Enforcement Reports for the month of July and August 2013 The Committee and staff discussed camping on private property.
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
THAT the monthly Bylaw Enforcement Reports for the month of July and August 2013 be received for information. CARRIED
c) Fire Department Monthly Report for the months of May, June, July and August 2013
- Report dated September 10, 2013 from the Fire Chief The Fire Chief summarized the report for the Committee.
- View Royal Public Safety Building Monthly Report for August 2013 The Fire Chief summarized the report for the Committee. He noted there is a proposed completion date of May 2014.
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
THAT the Fire Department monthly report for the months of May, June, July and August 2013 be received for information. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
THAT the View Royal Public Safety Building monthly report for August 2013 be received for information. CARRIED
d) Monthly RCMP Reports for the month of July and August 2013 Insp. Chomyn summarized the report for the Committee. The Committee and the Inspector discussed the downsizing of the Regional Crime Unit; policing resources; costs associated with the Rock the Shores Concert; and the possibility of a bait bike program.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the monthly RCMP reports for the month of July and August 2013 be received. CARRIED
e) Animal Control Report up to June 2013 MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the Animal Control Report up to June 2013 be received. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) August 2013 Year to Date Income Statement
- Report dated September 5, 2013 from the Director of Finance The Committee and staff discussed anticipated revenue for 2013.
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report dated September 5, 2013 from the Director of Finance titled “August 2013 Year to Date Income Statement” be received for information. CARRIED
b) Sewer Review
- Report dated September 4, 2013 from the Director of Finance The Committee and staff discussed the equitable allocation of costs in the municipality. The Committee requested that staff look at historic, comparative costs for sewer usage at Victoria General Hospital, Highland Pacific Golf Course, and Fort Victoria RV Park. The calculation of an appropriate sewage pump out rate for recreation vehicles was also discussed.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated September 4, 2013 from the Director of Finance titled “Sewer Review” be received for information. CARRIED
c) Casino Revenue by Quarter
- Report dated September 4, 2013 from the Director of Finance
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the report dated September 4, 2013 from the Director of Finance titled “Casino Revenue by Quarter” be received for information. CARRIED
d) Capital Project Update
- Report dated September 4, 2013 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the report dated September 4, 2013 from the Director of Finance titled “Capital Project Update” be received for information. CARRIED
e) Policy Manual Review
- Report dated September 5, 2013 from the Corporate Services Clerk
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
COW-41-13 THAT the Committee recommends to Council that the following policies be removed from the Policy Manual:
- Policy No. 0100-013 Meetings of Council, Rules Governing Participation of;
- Policy No. 0100-024 Management Group Terms of Reference;
- Policy No. P-900.14 Planning Applications along Highway #1 to Provincial Capital Commission;
- Policy No. P-900.15 Public Notice Signs;
- Policy No. P-900.17 Development Moratorium, “In Stream” Projects;
- Policy No. 6400-001 Impact of Development on Sanitary Sewer System;
- Policy No. 6400-003 Gorge Waterway Development Applications Adjacent; and
- Policy No. 6400-004 Secretary to Advisory Planning Commissions and Board of Variance. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT this meeting recess at 4:30 p.m. CARRIED
EVENING BREAK
9. CALL TO RECONVENE
Mayor Hill called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Planning Technician E. Bolster, Deputy Municipal Clerk
14 members of the public 0 members of the press
10. PETITIONS & DELEGATIONS
11. PUBLIC PARTICIPATION PERIOD
a) J. Beagle, 15-15 Helmcken Road, requested that Council consider relocation of proposed Building 3/4 in the Eagle Creek Village development to reduce the impact on her property. b) M. Busby, 283 Rudyard Road, questioned whether there was a public consultation process in regard to the no parking and tow away signs on Rudyard Road.
12. BUSINESS ITEMS
12.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair’s Report
12.1.2 Business Arising from Previous Minutes a) Welland Legacy Park The Committee discussed the success of a recent LifeCycles Project Society event held September 7-8, 2013 at Welland Legacy Park.
12.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
12.1.4 New Business a) New Trails within Portage Park The Committee discussed the possibility of an entrance at the south end of Portage Park.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-42-13 THAT the Committee recommend to Council that the Parks, Recreation and Environment Advisory Committee discuss possible options to establish a connection to the E & N Rail Trail at the south end of Portage Park from a potential extension to the existing waterfront path. CARRIED
12.1.4 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair’s Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports
STAFF REPORTS
a) Development Permit 2013/14 – 1680-1708 Island Highway
- Report dated August 23, 2013 from the Planner The Planner summarized the report for the Committee. The Committee and staff discussed landscaping, including the removal of construction fencing.
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the report dated August 23, 2013 from the Planner titled “Development Permit 2013/14 – 1680-1708 Island Highway” be received. CARRIED
b) Eagle Creek Road Configuration
- Report dated September 5, 2013 from the Director of Engineering The Director of Engineering summarized the report for the Committee. The Committee and staff discussed:
- traffic calming measures;
- road configuration options at Helmcken Road and Watkiss Way intersection;
- potential for phased improvements based on development in the area; and
- modifications to the median south of Watkiss Way.
P. Laughlin, Omicron, and N. King, Boulevard Transportation, noted that they will create traffic simulation models based on various road configurations during morning and afternoon peak hours for both post phase 1 and post phase 2 development of Eagle Creek Village.
MOVED BY: Councillor Rast SECONDED: Councillor Screech
COW-43-13 THAT the Committee recommend to Council that staff write to the Ministry of Transportation requesting that the Ministry look at reducing the length of the two left turn lanes at Helmcken Road onto Watkiss Way to reduce the impact to the existing median. CARRIED
MOVED BY: Councillor Rast SECONDED: Mayor Hill
THAT the report dated September 5, 2013 from the Director of Engineering titled “Eagle Creek Road Configuration” be received for information. CARRIED
c) Development Permit Application No. 2013/04 and Local Service Area Bylaw Request – Eagle Creek Village Phase One – 33 Helmcken Road
- Report dated September 5, 2013 from the Senior Planner The Senior Planner gave an overview of the report to the Committee. J. Levine, Architect, Omicron, described the form and character of the project to the Committee. The Committee, staff and the applicant discussed:
- customer turnover rates;
- stormwater management;
- landscaping; and
- massing of Building 3/4 in relation to on-site parking.
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT the report dated September 5, 2013 from the Senior Planner titled “Development Permit Application No. 2013/04 and Local Service Area Bylaw Request – Eagle Creek Village Phase One – 33 Helmcken Road” be received for information. CARRIED
d) Development Permit Application No. 2013/15 – Lakeside Village Commercial – 430 Six Mile Road
- Report dated September 6, 2013 from the Senior Planner The Senior Planner gave a summary of the report to the Committee. The Committee and staff discussed:
- roof-top screening;
- parking; and
- hours of operation for retail stores.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the report dated September 6, 2013 from the Senior Planner titled “Development Permit Application No. 2013/15 – Lakeside Village Commercial – 430 Six Mile Road” be received for information. CARRIED
COMMITTEE REPORTS
12.2.4 New Business
12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
12.3.1 Chair’s Report
12.3.2 Business Arising from Previous Minutes a) Traffic Calming Policy The Director of Engineering noted that a traffic calming policy will be coming forward to the Transportation Advisory Committee for discussion.
12.3.3 Reports
STAFF REPORTS
a) Parking on Streets and Boulevards
- Report dated September 3, 2013 from the Director of Development Services
- Email dated September 5, 2013 from M. Busby, 283 Rudyard Road, Re: No Parking Signs on Rudyard Road The Director of Development Services summarized the report for the Committee. It was noted that Streets and Parking Bylaw No. 609 prohibits any boulevard parking throughout the municipality where there is no curb. With respect to the recent complaint regarding boulevard parking on Rudyard Road where a driveway was being blocked by illegal boulevard parking, signage was erected at the direction of the Chief Administrative Officer pursuant to the Streets and Traffic Bylaw. This action was undertaken to notify the neighbourhood of the bylaw restriction in advance of any ticketing. The Committee noted their interest in being consulted prior to the installation of parking signage that advises of Streets and Traffic Bylaw requirements.
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
COW-44-13 THAT the Committee recommend to Council that staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard. CARRIED
MOVED BY: Councillor Rast SECONDED: Mayor Hill
COW-45-13 THAT the Committee recommend to Council that the no parking signs be removed from Rudyard Road. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
COW-46-13 THAT the Committee recommend to Council that staff prepare a policy that describes a process for advance notification when changes are to be made that may impact a specific property or properties. CARRIED
MOVED BY: Councillor Rast SECONDED: Mayor Hill
THAT the email dated September 5, 2013 from M. Busby, 283 Rudyard Road, Re: no parking signs on Rudyard Road be received. CARRIED
b) Craigflower Bridge Replacement Project Update – September 2013
- Report dated September 4, 2013 from the Superintendent of Engineering The Director of Engineering summarized the report for the Committee.
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the report dated September 4, 2013 from the Superintendent of Engineering titled “Craigflower Bridge Replacement Project Update – September 2013” be received for information. CARRIED
c) Amalgamation of the Transportation and Planning & Development Advisory Committees
- Report dated September 4, 2013 from the Deputy Municipal Clerk
MOVED BY: Councillor Rast SECONDED: Councillor Screech
COW-47-13 THAT the Committee recommend to Council that staff be directed to forward the matter to the Planning and Development and Transportation Advisory Committees for additional input. CARRIED
COMMITTEE REPORTS
12.3.4 New Business
13. CORRESPONDENCE
14. QUESTION PERIOD
15. MOTIONS & NOTICES OF MOTION
16. CLOSED MEETING RESOLUTION
17. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 9:40 p.m. CARRIED
MAYOR
CLERK