TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

COMMITTEE OF THE WHOLE MEETING

TUESDAY, DECEMBER 10, 2013 @ 3:30 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held November 12, 2013 (Pg. 1-9)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS 6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair 6.1.1 Chair's Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports STAFF REPORTS a) Monthly Building and Subdivision Report for the month of November 2013 (Pg. 10-13) b) Monthly Bylaw Enforcement Report for the month of November 2013 (Pg. 14) c) Monthly RCMP Mayor's Report for the month of November 2013 (Pg. 15-17) d) West Shore Licensed Establishment Program – Good Neighbour Agreement – Verbal Update e) View Royal Public Safety Building Report for the month of November 2013 (Pg. 18-21) f) UNISDR: Exchange Program Between Portmore, Jamaica and View Royal (Pg. 22-43) e) Building Permit Fee Calculations 1. Report dated November 25, 2013 from the Building Official (Pg. 44-50) Staff Recommendation: THAT the report dated November 25, 2013 from the Building Official titled "Building Permit Fee Calculations" be received. 6.1.4 New Business 6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair 6.2.1 Chair's Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports STAFF REPORTS a) Workplace Bullying and Harassment Policy 2600-037 1. Report dated November 27, 2013 from the Executive Assistant and Director of Corporate Administration (Pg. 51-63) Staff Recommendation: THAT the Committee recommend to Council that Policy 2600-037 Workplace Bullying and Harassment be adopted. b) 2014 Annual Volunteer Recognition Event 1. Report dated December 4, 2013 from the Deputy Municipal Clerk and Director of Corporate Administration (Pg. 64-66) Staff Recommendation: THAT the Committee recommend to Council that the 2014 annual volunteer recognition event be a Sunday Brunch with a budget not to exceed $3,500. c) Volunteer Bureau 1. Report dated December 5, 2013 from the Director of Corporate Administration (Pg. 67-99) Staff Recommendation: THAT the report dated December 5, 2013 from the Director of Corporate Administration titled "Volunteer Bureau" be received for information. d) Capital Project Update 1. Report dated December 5, 2013 from the Director of Finance (Pg. 100-101) Staff Recommendation: THAT the report dated December 5, 2013 from the Director of Finance titled "Capital Project Update" be received for information. e) Records Management Bylaw & Policy 1. Report dated December 2, 2013 from the Archivist/Corporate Records Assistant and the Director of Corporate Administration (Pg. 102-150) Staff Recommendation: THAT the Committee recommend to Council that Records Management Bylaw No. 879, 2013 be given three readings; AND THAT the Committee recommend to Council that Policy 0100-039 Records Management be approved. f) Draft 2014-2018 Financial Plan and Budget Schedule (Pg. 151) OTHER REPORTS 6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS 12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair 12.1.1 Chair's Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS 12.1.4 New Business 12.1.5 Correspondence 12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair 12.2.1 Chair's Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports STAFF REPORTS COMMITTEE REPORTS 12.2.4 New Business 12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair 12.3.1 Chair's Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports STAFF REPORTS a) BC Transit Island Highway Victoria Corridor Concepts 1. Report dated December 4, 2013 from the Director of Engineering (Pg. 152-155) Staff Recommendation: THAT the report dated December 4, 2013 from the Director of Engineering titled "BC Transit Island Highway Victoria Corridor Concepts" be received for information. b) Craigflower Bridge Replacement Project Update – November 2013 1. Report dated December 4, 2013 from the Superintendent of Engineering (Pg. 156-161) Staff Recommendation: THAT the report dated December 4, 2013 from the Superintendent of Engineering titled "Craigflower Bridge Replacement Project Update October 2013" be received for information. c) Update Subdivision Servicing Bylaw 1. Report dated December 4, 2013 from the Director of Engineering (Pg. 162-193) Staff Recommendation: THAT the report dated December 4, 2013 from the Director of Engineering titled "Update Subdivision Servicing Bylaw" be received. COMMITTEE REPORTS a) Minutes of the Transportation Advisory Committee meeting held November 26, 2013 (Pg. 194-196) (motion to receive) 12.3.4 New Business

13. CORRESPONDENCE a) Letter dated November 17, 2013 from D. Couture, 22 Parkcrest Drive, Re: Pedestrian Activated Crosswalk – Burnett Road/Old Island Highway (Pg. 197-198)

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, January 14, 2014 at 3:30 p.m.