MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, NOVEMBER 12, 2013
Minutes from the previous meeting documenting resolutions on casino revenue, capital projects, and rezoning applications.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, NOVEMBER 12, 2013 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Hill
- Councillor Mattson
- Councillor Rast
- Councillor Rogers
- Councillor Screech
REGRETS: None
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- P. Hurst, Fire Chief
- J. Beauchamp, Director of Finance
- J. Crockett, Corporate Services Clerk
- G. Faykes, Building Inspector
- L. Chomyn, S/Sgt., West Shore RCMP
- 2 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 3:33 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.1.3(h), 12.1.4(a-b), 12.2.3(d), and 12.2.4(a-d);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held October 8, 2013
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the minutes of the Committee of the Whole meeting held October 8, 2013 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair's Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Monthly Building and Subdivision Report for the month of October 2013
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the monthly Building and Subdivision Report for the month of October 2013 be received for information. CARRIED
b) Monthly Bylaw Enforcement Report for the month of October 2013
The Committee and staff discussed boulevard parking and open fires in relation to cooking.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the monthly Bylaw Enforcement Report for the month of October 2013 be received for information. CARRIED
c) Monthly RCMP Mayor's Report for the month of September 2013
S/Sgt. Chomyn gave a summary of the report to the Committee.
L. Pakos, 336 Glenairlie Drive, noted her concern in regard to morning traffic on Rudyard Road and Stormont Road.
S. Bullen, 220 Stormont Road, described the high volume of traffic turning left onto Rudyard Road from Helmcken Road between the hours of 6:50 am and 7:30 am.
S/Sgt. Chomyn stated that he will have staff undertake enforcement at this location.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the monthly RCMP Mayor's report for the month of September 2013 be received for information. CARRIED
d) West Shore Licensed Establishment's Program – Good Neighbour Agreement
The Committee and S/Sgt. Chomyn discussed the Good Neighbour Agreement regarding licensed establishments and the conduct of their patrons. It was agreed that Councillor Rast and RCMP's Constable Rutledge would meet with the two pub owners in the municipality to discuss and receive feedback about the
Good Neighbour Agreement prior to the December 2013 Committee of the Whole meeting. Constable Rutledge is to be invited to that meeting.
MOVED BY: Councillor Screech SECONDED: Mayor Hill
THAT the West Shore Licensed Establishment's Program – Good Neighbour Agreement be received for information. CARRIED
e) Fire Department Report for the months of September and October 2013
MOVED BY: Councillor Screech SECONDED: Councillor Mattson
THAT the Fire Department Report for the months of September and October 2013 be received for information. CARRIED
f) View Royal Public Safety Building Report for the month of October 2013
The Fire Chief noted that the Public Safety Building construction project is proceeding well and invited Council to visit the site with him when the construction is not underway.
The Committee discussed the project timeline as well as options for a pedestrian crossing.
MOVED BY: Mayor Hill SECONDED: Councillor Rogers
THAT the View Royal Public Safety Building Report for the month of October 2013 be received for information. CARRIED
g) Minutes of the Victoria Family Court and Youth Justice Committee held September 11, 2013
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the Minutes of the Victoria Family Court and Youth Justice Committee held September 11, 2013 be received for information. CARRIED
h) Monthly RCMP Report for the month of October 2013
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the monthly RCMP report for the month of October 2013 be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair's Report
Mayor Hill shared a video with the Committee and staff in regard to the Douglas Treaty. Mayor Hill will contact Songhees' Chief Sam regarding the potential to hold a ceremonial meeting at the new Wellness Centre once it is opened.
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Project Update
- Report dated November 6, 2013 from the Director of Finance
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT the report dated November 6, 2013 from the Director of Finance titled "Capital Project Update" be received for information. CARRIED
b) Casino Revenue by Quarter
- Report dated November 6, 2013 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the report dated November 6, 2013 from the Director of Finance titled "Casino Revenue by Quarter" be received for information. CARRIED
c) Additional Capital Budget Authorization
- Report dated November 7, 2013 from the Director of Engineering
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-57-13 THAT the Committee recommend to Council that Council authorize the additional expenditures of $25,000 for E&N Trail installation; and $15,000 for View Royal Park. CARRIED
d) Provision of Other Agencies' Minutes on Agenda Packages
- Report dated October 28, 2013 from the Director of Corporate Administration
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the report dated October 28, 2013 from the Director of Corporate Administration titled "Provision of Other Agencies' Minutes on Agenda Packages" be received. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT this meeting recess at 5:04 p.m. CARRIED
EVENING BREAK
9. CALL TO RECONVENE – Mayor Hill called the meeting to order at 7:03 p.m.
PRESENT WERE:
- Mayor Hill
- Councillor Mattson
- Councillor Rast
- Councillor Rogers
- Councillor Screech
REGRETS: None
PRESENT ALSO:
- S. Jones, Director of Corporate Administration
- D. Becelaere, Superintendent of Engineering
- J. Chow, Senior Planner
- J. Davison, Planning Technician
- J. Crockett, Corporate Services Clerk
- 9 members of the public
- 0 member of the press
10. PETITIONS & DELEGATIONS
11. PUBLIC PARTICIPATION PERIOD
12. BUSINESS ITEMS
12.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair's Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
12.1.4 New Business
a) West Shore Parks & Recreation Budget
Councillor Rast noted the West Shore Parks and Recreation Budget has been revised to reflect Rock the Shores Concert revenue and decreased insurance premiums. Councillor Rast reported that there will be no requisition increases to municipalities.
b) West Shore Parks & Recreation Owners' Agreements
The Director of Corporate Administration noted the West Shore Parks and Recreation Owners' Agreements will be coming forward to a future Council meeting.
12.1.5 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair's Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports
STAFF REPORTS
a) Introduction of Draft Zoning Bylaw
- Report dated November 4, 2013 from the Planner
The Planner gave a summary of the report to the Committee.
The Committee and staff discussed scheduling an opportunity for staff and Council to review the draft bylaw in more detail.
MOVED BY: Councillor Screech SECONDED: Mayor Hill
THAT the report dated November 4, 2013 from the Planner titled "Introduction of Draft Zoning Bylaw" be received for information. CARRIED
b) Rezoning Application No. 2013/05 – Lots 1, 2, 4-12, 16, 18, 20-23 Nursery Hill Drive
- Report dated November 7, 2013 from the Planner
The Planner gave a summary of the report to the Committee.
The Committee and staff discussed lot size; off street parking; and potential impact to neighbours.
J.R. Basey, Consultant, Bazink Solutions Inc., 2241 Brighton Avenue, spoke to the Committee in regard to the strata enforcing parking regulations and streets being clear for emergency vehicles.
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the report dated November 7, 2013 from the Planner titled "Rezoning Application No. 2013/05 – Lots 1, 2, 4-12, 16, 18, 20-23 Nursery Hill Drive" be received for information. CARRIED
c) Development Permit Application No. 2013/16 – 138 St. Giles Street
- Report dated November 7, 2013 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
W. Garside, applicant, 120 Sims Avenue, spoke to the Committee in regard to Option A and its rationale. Ms. Garside indicated that the existing boathouse will be removed.
- Letter received November 7, 2013 from D. & L. Critchley, Re: Proposed Subdivision at 138 St. Giles Street
D. Critchley noted that he is in support of Option A.
D. Mackay, 126 St. Giles, noted that he is also in support of Option A.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
COW-58-13 THAT the November 7, 2013 report from the Senior Planner titled "Development Permit Application 2013/16 – 138 St. Giles Street" be received;
AND THAT Development Permit Application 2013/16 include the following variances for the subdivision layout identified as "Option A" in the report:
- A variance to the minimum lot width for Lot 1 from 17.5m to approximately 10.0m
- A variance to the minimum lot width for Lot 2 from 17.5m to approximately 17.0m
AND FURTHER THAT lot width figures be confirmed prior to Council consideration of the application. CARRIED Councillor Mattson voted in the negative
d) Development Permit Application 2013/04 - 33 Helmcken Road - 'Eagle Creek Village Phase One'
- Report dated November 8, 2013 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
P. Laughlin, Omicron, invited Council and staff to the ceremonial ground breaking on November 14, 2013 at 11:00 am.
MOVED BY: Councillor Screech SECONDED: Mayor Hill
THAT the November 8, 2013 report from the Senior Planner titled "Development Permit Application 2013/04 – 33 Helmcken Road – 'Eagle Creek Village Phase One'" be received. CARRIED
COMMITTEE REPORTS
12.2.4 New Business
a) 235 Island Highway Sidewalk
The Committee and staff discussed the closure of the sidewalk in front of the new development at 235 Island Highway.
b) Development Permit – 237 Anya Lane
The Committee and staff discussed the development permit at 237 Anya Lane in relation to the width of access to the field and outbuilding. Staff will look into the conditions of the development permit.
c) Irrigation Systems
The Committee and staff discussed the permit requirement for private irrigation systems on public boulevards.
d) Agricultural Land Reserve and Provincial Government
The Committee discussed the recent news concerning the potential changes by the Province to the Agricultural Land Commission.
MOVED BY: Councillor Screech SECONDED: Mayor Hill
COW-59-13 THAT the Committee recommend to Council that the Town of View Royal write to the Premier and the Minister of Agriculture to request that:
a.) no changes to the Agricultural Land Reserve be considered without undertaking a thorough and open consultation process in advance with local government, interested parties, and stakeholders; and
b.) the Agricultural Land Commission's mandate and work continue to be permitted in an unfettered manner, free from political interference. CARRIED
12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
12.3.4 Chair's Report
12.3.5 Business Arising from Previous Minutes
12.3.3 Reports
STAFF REPORTS
a) Craigflower Bridge Replacement Project Update – November 2013
- Report dated November 6, 2013 from the Superintendent of Engineering
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the report dated November 6, 2013 from the Superintendent of Engineering titled "Craigflower Bridge Replacement Project Update – November 2013" be received for information. CARRIED
COMMITTEE REPORTS
12.3.4 New Business
a) Pedestrian Safety on Stormont Road already discussed in item 6.1.3 (c)
13. CORRESPONDENCE
14. QUESTION PERIOD
15. MOTIONS & NOTICES OF MOTION
16. CLOSED MEETING RESOLUTION
17. TERMINATION
MOVED BY: Mayor Hill SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 9:12 p.m. CARRIED