Town of View Royal Committee of the Whole Meeting Agenda

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held February 11, 2014 ......................... Pg. 1-9 b) Minutes of the Special Budget Committee of the Whole meeting held February 17, 2014 .......................................................................................................................... Pg. 10-13 c) Minutes of the Special Budget Committee of the Whole meeting held March 3, 2014 ................................................................................................................................ Pg. 14-21

4. PETITIONS & DELEGATIONS a) M. Sawa, Chief Executive Officer and D. Phillips, Director of Finance, Greater Victoria Public Library, Re: 2014 Budget and Five Year Financial Plan – Final............ Pg. 22-27

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

STAFF REPORTS

a) Building and Bylaw Enforcement Report for the Month of February 2014...................................................................................... Pg. 28-32

b) Subdivision Report for the month of February 2014............................ Pg. 33

c) View Royal Public Safety Building Report for the month of February 2014 ................................................................................................. Pg. 34-47

d) Amendment to Animal Control Bylaw No. 614, 2005 1. Report dated March 3, 2014 from the Bylaw Enforcement Officer Pg. 48-51

Staff Recommendation: THAT the report dated March 3, 2014 from the Bylaw Enforcement Officer titled “Amendment to Animal Control Bylaw No. 614, 2005” be received for information.

OTHER REPORTS a) Victoria Family Court and Youth Justice Committee, 2013 Annual Report, Presented January 15, 2014 ............................................... Pg. 52-103

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Policy Manual Review 1. Report dated March 11, 2014 from the Corporate Services Clerk .............. Pg. 104-116

Staff Recommendation: THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:

• Policy No. 6400-023 Traffic Study in Conjunction with Developments;
• Policy No. 6400-024 New Developments, Blending with Older Character of Town;
• Policy No. 6400-025 Development Applications on Properties Outside Sewer Specified Area;
• Policy No. 6400-027 Development Permit – down-zoning of incomplete projects;
• Policy No. 6400-028 Road Allowance Widths for Strata Subdivisions;
• Policy No. 6400-031 Development Permit – No Trespassing Signs; and
• Policy No. 6400-032 Development Permit Amendments.

b) Chief Administrative Officer Update 1. Report dated March 5, 2014 from the Chief Administrative Officer Pg. 117-119

Staff Recommendation: THAT the report dated March 5, 2014 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information.

OTHER REPORTS

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 CALL MEETING TO ORDER

6.2 FINANCE & ADMINISTRATION – Continued – Mayor Hill, Chair

6.2.4 New Business a) Amalgamation Question on 2014 Ballot 1. Town of View Royal Official Community Plan - Community Vision Statement............................................................................Pg. 120-125 2. Good Neighbour Protocol Cooperative Efforts Inventory ..............Pg. 126-140 3. Letter dated February 27, 2014 from P. & J. Fogh Dohmsmidt, Re: Amalgamation Question on 2014 Ballot .................... Pg. 141

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

9. BUSINESS ITEMS

9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

a) View Royal Community Gardens 1. Report dated March 6, 2014 from the Director of Engineering......Pg. 142-153

Staff Recommendation: THAT the Committee recommend to Council that the Community Gardens Policy and all attachments be adopted.

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

a) Development Variance Permit No. 2014/02 – 281 Pallisier Avenue 1. Report dated March 4, 2014 from the Planner ....................... Pg. 154-168

Staff Recommendation: THAT the report dated March 4, 2014 from the Planner titled “Development Variance Permit No. 2014/02 – 281 Pallisier Avenue” be received for information.

b) Development Variance Permit No. 2013/05 and Frontage Exemption – 256/258 Plowright Road 1. Report dated March 7, 2014 from the Senior Planner............ Pg. 169-192

Staff Recommendation: THAT the report dated March 7, 2014 from the Senior Planner titled “Development Variance Permit No. 2013/05 and Frontage Exemption – 256/258 Plowright Road” be received.

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.3.1 Chair’s Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS

a) Craigflower Bridge Replacement Project Update – March 2014 1. Report dated March 5, 2014 from the Superintendent of Engineering ...................................................................... Pg. 193-197

Staff Recommendation: THAT the report dated March 5, 2014 from the Superintendent of Engineering titled “Craigflower Bridge Replacement Project Update March 2014” be received for information.

b) Craigflower Bridge Replacement Project – Celebratory Re-opening Event 1. Report dated March 5, 2014 from the Superintendent of Engineering .......................................................................................... Pg. 198-200

Staff Recommendation: THAT the report dated March 5, 2014 from the Superintendent of Engineering titled “Craigflower Bridge Replacement Project – Celebratory Re-opening Event” be received for information and discussion with regard to a celebratory event for the re-opening of the Craigflower Bridge occur.

COMMITTEE REPORTS

9.3.4 New Business

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, April 8, 2014 at 3:30 p.m.