2014 03 11 Committee of the Whole Agenda
Town of View Royal Committee of the Whole Meeting Agenda
Meeting agenda for the March 11, 2014 Committee of the Whole meeting including business items related to protective services, finance, parks, and planning.
Minutes of the Committee of the Whole meeting held February 11, 2014
Record of proceedings from the February 11 meeting, covering items like workplace bullying policy, casino revenue, and the E&N Rail Trail project.
Minutes of the Special Budget Committee of the Whole meeting held February 17, 2014
Minutes from the special budget meeting focusing on the 2014-2018 Financial Plan deliberations and department presentations.
Minutes of the Special Budget Committee of the Whole meeting held March 3, 2014
Minutes from the budget meeting detailing specific additions and deletions to the 2014 budget, including RCMP staffing and library funding.
Correspondence from Greater Victoria Public Library re: 2014 Budget and Five Year Financial Plan
Letter from the GVPL Board Chair submitting the final 2014 Operating Budget and five-year plan for council approval.
GVPL 2014 Final Operating Budget
Detailed line-item budget for the library's operations, comparing 2013 and 2014 figures.
GVPL Five Year Financial Plan (Final) 2014 - 2018
Financial projections for the library system through 2018.
Notes to the 2014 - 2018 Financial Plan
Explanatory notes regarding revenue and expenditure assumptions in the GVPL financial plan.
2014 Municipal Contributions Table
Breakdown of library requisition costs by municipality.
2014 Building Report for February
Summary of building permit activity and revenue for the month of February 2014.
Major Construction Projects (Permits Valued at more than $50,000)
Table listing high-value construction permits issued in February 2014.
Minor Residential and Non-Residential Projects Summary
Statistical breakdown of smaller building projects and demolitions.
2014 View Royal Building Department Monthly Statistics
Year-to-date monthly tracking table for all building permit categories.
2014 Bylaw Report for February
Monthly report on bylaw enforcement complaints, investigations, and resolutions.
Subdivision Report for the month of February 2014
Brief update on current subdivision applications within the town.
View Royal Public Safety Building Monthly Report for February 2014
Monthly status update on the construction of the new Public Safety Building.
Public Safety Building Progress Photographs
Photo documentation of construction progress throughout February 2014.
Supplemental Instructions and Change Orders List
Log of formal technical changes and cost adjustments for the project.
Appendix A - Project Schedule and Blank Page
Title page for project schedule appendix and an intentionally blank page.
Public Safety Building Construction Schedule
Gantt chart depicting the project timeline from tender through completion.
Public Safety Building Budget Summary
Financial reconciliation of project costs, revisions, and variances.
Staff Report: Amendment to Animal Control Bylaw No. 614, 2005
Report proposing amendments to regulate wildlife feeding and the containment of backyard chickens.
Bylaw No. 881 - Animal Control Amendment
Draft bylaw text implementing the proposed changes to animal control regulations.
Schedule 'D' - Wild or Exotic Animals
Comprehensive list of animal species classified as wild or exotic under the bylaw.
Victoria Family Court and Youth Justice Committee 2013 Annual Report (Intro)
Cover, table of contents, and membership list for the committee's annual report.
VFCYJ Chair's Report
Report from the Chair summarizing the year's advocacy work on human trafficking, youth housing, and mental health.
VFCYJ 2013 Annual Financial Statements
Financial summary of committee expenses and grant revenues for the fiscal year ending Nov 30, 2013.
VFCYJ Priorities Committee Report
Summary of grant requests reviewed by the sub-committee during the year.
VFCYJ Submission Form - HYPE Conference
Funding request for the Helping Youth Pro-actively Engage conference refreshments.
VFCYJ Submission Form - Boards Together Victoria
Project submission to increase youth diversity on non-profit boards.
VFCYJ Submission Form - CRAT for Sexually Exploited Youth
Funding request for a day-long workshop on human trafficking and sexual exploitation.
Correspondence from Mary Manning Centre
Letter applying for funding to develop an online 'Turtle Talk' protocol for First Nations communities.
VFCYJ Submission Form - Mary Manning Centre (Turtle Talk)
Detailed funding submission form for the Turtle Talk online project.
Youth Mental Health Task Force Report
Update on the school-based medical clinic pilot project.
Appendix: Youth Mental Health News Articles
Media coverage regarding mental health issues affecting local teenagers.
VFCYJ Communications Report
Brief update on committee website and report distribution efforts.
CASA for Children of Greater Victoria Society Report
Report on the court watch function and student placement experience.
Youth Matters Report
Summary of youth engagement group sessions and feedback regarding community services in the Westshore.
CRATSEY Report (Capital Region Action Team for Sexually Exploited Youth)
Annual report detailing meetings, housing task force progress, and training sessions.
VFCYJ 2013 Guest Speakers List
Listing of presentations made to the committee throughout the year.
VFCYJ Constitution
Governing document defining the composition and reporting requirements of the committee.
VFCYJ Terms of Reference
Procedural guidelines for meetings, officers, and committees.
VFCYJ Travel Expense Policy and Procedures
Policy governing reimbursement for conferences, seminars, and per diems.
Priorities Sub-Committee Philosophy and Process
Operating principles for the grant review sub-committee.
Form for Priorities Submissions
Template form for organizations applying for seed money or committee grants.
Powers, Duties, Authority and Financing of the VFCYJ
Legal framework for the committee under the Provincial Court Act.
MOA Between VFCYJ and CASA Victoria
Agreement defining the relationship and operational independence of the CASA sub-group.
Staff Report: Policy Manual Review
Report recommending the removal of seven obsolete or superseded policies from the Town's Policy Manual.
Schedule 'A' - Policies Proposed for Repeal
Rationales for why each specific policy is no longer required.
Town Policy Documents (Proposed for Repeal)
Full text of policies 6400-023 through 6400-032 being considered for removal.
Staff Report: Chief Administrative Officer Update
Update from the CAO regarding land acquisition, insurance savings, and FOI request trends.
OCP Community Vision Statement
Extract from the Official Community Plan defining the town's goals for sustainability and community character.
OCP Regional Context Statement
Document detailing how View Royal's plan aligns with the CRD Regional Growth Strategy.
Good Neighbour Protocol Cooperative Efforts Inventory
Comprehensive table listing 164 separate shared service and cooperative initiatives between local municipalities.
Correspondence from P. & J. Fogh-Dohmsmidt re: Amalgamation Question
Resident letter requesting a ballot question on municipal amalgamation for the 2014 election.
Staff Report: View Royal Park Community Gardens
Report seeking adoption of a formal policy and management structure for community garden plots.
Policy Document: Community Gardens
Proposed policy manual entry defining plot fees, terms, and coordination roles.
Schedule 'A' - Community Gardens Terms and Conditions
Rules for plot usage, maintenance responsibilities, and gardening hours.
Schedule 'B' - Plot Agreement and Release Form
Legal waiver and agreement form for garden plot holders.
Schedules 'C' & 'D' - Garden Map and Plot Legend
Visual layout and detailed dimensions for all community garden plots.
Staff Report: Development Variance Permit No. 2014/02 - 281 Pallisier Ave
Report on an application to legalize a parking space and fence that encroach on the public boulevard.
DVP 2014/02 Mapping and Orthophotos
Geographic reference materials for the 281 Pallisier Ave application.
Applicant's Statement - Marianna Mazza
Letter from the homeowner explaining the construction hardship and site constraints.
DVP 2014/02 Technical Site Plans and Details
Surveyor's site plans and cross-sections showing fence heights and retaining walls.
DVP 2014/02 Project Site Photographs
Field photos of the completed fence and parking pad under review.
Staff Report: DVP 2013/05 and Frontage Exemption - 256/258 Plowright Road
Report evaluating a subdivision proposal into four bare land strata lots with multiple setback variances.
DVP 2013/05 Mapping and Aerial Photos
Property and aerial context maps for the Plowright Road subdivision.
Applicant's Letter - Artstyle Consulting
Submission letter from the developer detailing site improvements and sustainability goals.
DVP 2013/05 Proposed Strata Lot Plans
Engineering plans showing building envelopes and existing structures on the strata lots.
Arborist Report - Plowright Road Subdivision
Professional evaluation of tree health and protection requirements for the development.
Tree Resource Spreadsheets and Site Mapping
Detailed technical data for every significant tree on the property and protection fencing diagrams.
Staff Report: Craigflower Bridge Replacement Project Update
Construction and financial status update for the bridge replacement project.
Staff Report: Craigflower Bridge Celebratory Re-opening Event
Report seeking direction on the scope and budget for the bridge's opening ceremony.