VFCYJ Submission Form - Boards Together Victoria
Project submission to increase youth diversity on non-profit boards.
Evaluation of the conference will be achieved by the conference organisers. PCFSA and the committee’s outcomes will be demonstration of support for the conference, for youth in our community and for youth serving agencies. We will ensure that everyone involved with this conference is aware of us, our activities, our values and standards.
Family Court and Youth Justice Committee Priorities Sub-committee
Form for Goods and Services Submissions (Grants and extraordinary committee expenses)
- Please send your submission to Councillorday@shaw.ca for distribution
Name of organization / person(s) applying: Boards Together Victoria (Administration by Volunteer Victoria)
Background of organization / person(s) or applicable history of related projects: Boards Together Victoria is a cooperative effort of several non-profits in the Victoria area designed to strengthen and train Board members to improve their capacity to serve their community. It is a part of a provincial project of Board Voice, which is an organization run by boards and for board members of social services agencies. .
Clear goals and objectives of the project – clear indications of relevance to the Family Court and Youth Justice Committee mandate: Volunteer Victoria and Leadership Victoria have worked with a number of youth (ages 35 and under) to develop their leadership potential. Many of these youth have expressed an interest in serving on non-profit Boards. At the same time, many youth have informed Volunteer Victoria and Leadership Victoria that they are finding it difficult to find placements on Boards. However, many of the organizations do not know about the availability of these volunteers and may not understand the value and need to have youth on their Boards.
This project will be led by Boards Together Victoria and will run in collaboration with Volunteer Victoria and Leadership Victoria. The project recognizes that including young people under the age of 35 (young community leaders) allows for greater interagency collaboration and improved governance for social service agencies in the greater Victoria area.
Through a series of workshops, events and an online platform of resources, Boards Together Victoria will provide an opportunity for 10 Victoria-based social service agencies to achieve the following:
- Increase board governance age diversity through matching prepared young leaders with prepared boards
- Increase board governance age diversity through educational workshops on youth engagement.
- Include young leaders in increasing innovation in social service delivery.
- Promote strategic succession planning for non-profit boards.
Any features of the project you believe are pertinent to this application: Virtually all local organizations have aging Board members. At the same time, they need to understand the changing nature of youth volunteerism. This project will help bridge that gap in the Victoria area and could serve as an example of how these changes could be implemented throughout the Province.
Will the project dovetail with other similar work? (ie. In the Greater Victoria area or within your organization). This project will build on the efforts of Volunteer Victoria and Leadership Victoria to train youth to participate in their community in a governance role. It will also train Boards to understand the changing needs of youth who want to serve in a governance position.
Budget: to include clear accounting with potential line items and accompanying narrative.
| Item | Detail | Cost | Total Funder Cost |
|---|---|---|---|
| Revenue: | |||
| Volunteer Victoria (VV) | In Kind contribution, ie space, telephone, printing, copying | $2,400.00 | $2,400 (confirmed) |
| Board Voice | Cash contribution | $2,000.00 | $2,000 (confirmed) |
| Other funders* | Cash contribution | $4,500.00 | $4,500.00 |
| Victoria Family Court and Youth Justice Committee | Cash contribution | $2,500.00 | $2,500.00 |
| Total | $11,400.00 | $11,400.00 | |
| Expenses: | |||
| Salary: | Coordinator: $25 per hour for 360 hours | $9,000.00 | $9,000.00 |
| Materials and Supplies | VV Contribution | $500.00 | $500.00 |
| Evaluation | VV Focus Group | $200.00 | $200.00 |
| Food and Beverage | VV Focus Group & Orientation | $200.00 | $200.00 |
| Communications | VV Website/Design | $200.00 | $200.00 |
| Facility | VV office/venues | $1,300.00 | $1,300.00 |
| Total | $11,400.00 | $11,400.00 |
*Application will be made to Coast Capital, United Way and Victoria Foundation with the goal of getting a total of $4500 for this project. If that funding cannot be raised by April 2013, the project will run for 3 months only.
Other funding avenues/partners being explored: Volunteer Victoria has agreed to be financial hosts for this project and to provide office, telephone, copying, etc. for this project. Board Voice has agreed to provide $2000 in funding. Further funding will be sought from Coast Capital Savings Credit union which supports youth involvement in the community, the Victoria Foundation, which has recently released the Vital Signs for Youth, and the United Way of Greater Victoria, which has several youth development initiatives. If that funding does not materialize, then the project will be scaled back to a 3 month pilot project.
Catchment area served – target population: This service will be provided throughout the CRD to non-profit societies and to local government advisory committees.
Needs/problems to be addressed through the project work: This project will help address the gap that seems to exist between organizations that want greater youth involvement in their governance with youth who report that they are unable to find volunteer positions with organizations. This will assist with ongoing succession plans on the part of organizations and also tap into the willing pool of youth who want to serve their community.
Deliverables (goods and services to be provided): At least 10 organizations will understand the value of including youth in their governance structure and youth will be oriented and trained to serve organizations in a governance capacity.
Timeframes (eg. Intended start date of project, length of time from start of project to deliverables, one time project or on-going?) This will be a one-time project with the following timelines;
- February 2013: Coordinator contracted
- Spring 2013: Volunteer youth oriented and presentations made to organizations to develop opportunities for youth to serve.
- Summer 2013: Project ends, evaluation completed.
- September 2013: project report available.
Evaluation framework: Determining the number of youth placed on Boards or Committees, the number of presentations made to organizations and feedback from youth and organizations.
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