TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

COMMITTEE OF THE WHOLE MEETING

TUESDAY, MAY 13, 2014 @ 3:30 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt)

   a) Minutes of the Special Budget Committee of the Whole meeting held April 15, 2014 .................................................................................................................................... Pg. 1-3

   b) Minutes of the Committee of the Whole meeting held April 8, 2014................................. Pg. 4-10

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

   6.1.1 Chair’s Report

   6.1.2 Business Arising from Previous Minutes

   6.1.3 Reports

   STAFF REPORTS

   a) Monthly Building Report for the month of April 2014 ..................... Pg. 11-13

   b) Monthly Bylaw Enforcement Report for the month of April 2014.................................................................................................. Pg. 14

   c) West Shore RCMP 2013 Annual Year End Report........................... Pg. 15-32

   d) 2014/15 Annual Performance Plan 1. Letter dated April 3, 2014 from Insp. Chomyn.............................. Pg. 33-36 e) Fire Department Report for the months of February – April 2014 1. Report dated May 13, 2014 from the Fire Chief ........................... Pg. 37-43 f) View Royal Public Safety Building Report for the month of April 2014 ................................................................................................. Pg. 44-57

   6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

   6.2.1 Chair’s Report

   6.2.2 Business Arising from Previous Minutes

   6.2.3 Reports

   STAFF REPORTS

   a) Regional Kitchen Scraps Processing Update

   1. Report dated May 8, 2014 from the Superintendent of Engineering.............. ................................................................................................. Pg. 58-64

   Staff Recommendation: THAT the report titled “Regional Kitchen Scraps Processing Update” dated May 8, 2014 from the Superintendent of Engineering be received for information.

   b) Capital Project Update

   1. Report dated May 8, 2014 from the Director of Finance ................ Pg. 65-66

   Staff Recommendation: THAT the report titled “Capital Project Update” dated May 8, 2014 from the Director of Finance be received for information.

   c) Q1 2014 Income Statement

   1. Report dated May 8, 2014 from the Director of Finance ................ Pg. 67-71

   Staff Recommendation: THAT the report titled “Q1 2014 Income Statement” dated May 8, 2014 from the Director of Finance be received for information.

   d) Advisory Committee Structure Review and Revitalization

   1. Report dated May 5, 2014 from the Director of Corporate Administration................................................................................. Pg. 72-80

   Staff Recommendation: THAT the report titled “Advisory Committee Structure Review and Revitalization” be received for information.

   AND THAT a Council and Joint Advisory Committee workshop be held on May 27, 2014 to discuss restructuring and revitalizing alternatives for Advisory Committees.

   e) Chief Administrative Officer Update

   1. Report dated May 8, 2014 from the Chief Administrative Officer... Pg. 81-83

   Staff Recommendation: THAT the report titled “Chief Administrative Officer Update” dated May 8, 2014 from the Chief Administrative Officer be received for information.

   OTHER REPORTS

   6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL MEETING TO ORDER

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION

12. BUSINESS ITEMS

    12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

    12.1.1 Chair’s Report

    12.1.2 Business Arising from Previous Minutes

    12.1.3 Reports

    STAFF REPORTS

    COMMITTEE REPORTS

    OTHER REPORTS

    12.1.4 New Business

    12.1.5 Correspondence

    12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

    12.2.1 Chair’s Report

    12.2.2 Business Arising from Previous Minutes

    12.2.3 Reports

    STAFF REPORTS

    a) Official Community Plan Amendment and Rezoning Application – 102 Atkins Road

    1. Report dated May 8, 2014 from the Senior Planner ........................Pg. 84-115

    Staff Recommendation: THAT the report titled “Official Community Plan Amendment and Rezoning Application – 102 Atkins Road” dated May 8, 2014 from the Senior Planner be received.

    b) Development Permit with Variances – 1497 Admirals Road

    1. Report dated May 8, 2014 from the Planner .................................Pg. 116-125

    Staff Recommendation: THAT the report titled “Development Permit with Variances – 1497 Admirals Road” dated May 8, 2014 from the Planner be received for information.

    COMMITTEE REPORTS

    12.2.4 New Business

    12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

    12.3.1 Chair’s Report

    12.3.2 Business Arising from Previous Minutes

    12.3.3 Reports

    STAFF REPORTS

    a) Craigflower Bridge Replacement Project Update – May 2014

    1. Report dated May 8, 2014 from the Superintendent of Engineering ................................................................................ Pg. 126-133

    Staff Recommendation: THAT the report dated May 8, 2014 from the Superintendent of Engineering titled “Craigflower Bridge Replacement Project Update May 2014” be received for information.

    COMMITTEE REPORTS

    12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, June 10, 2014 at 3:30 p.m.