Committee of the Whole/Documents/TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, APRIL 8, 2014

Minutes

TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, APRIL 8, 2014

May 13, 2014Pages 8–1415 sections

Minutes from the previous regular Committee of the Whole meeting covering building reports, RCMP updates, and advisory committee restructuring.

April 8, 2014Discussed boulevard parking on Stormont RoadDiscussed arborist reports for tree removal

TOWN OF VIEW ROYAL

MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, APRIL 8, 2014

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

Mayor Hill
Councillor Mattson
Councillor Rogers
Councillor Screech
Councillor Rast

PRESENT ALSO:

K. Anema, Chief Administrative Officer
S. Jones, Director of Corporate Administration
L. Chase, Director of Development Services
P. Hurst, Fire Chief
L. Chomyn, RCMP Inspector
D. Becelaere, Superintendent of Engineering
E. Bolster, Deputy Municipal Clerk

0 members of the public 0 members of the press

Page 8–14

1. CALL TO ORDER

Mayor Hill called the meeting to order at 3:30 p.m.

Page 8–14

2. APPROVAL OF AGENDA

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the agenda be amended to include item 6.1.3 (d) and 6.2.3(c);

AND THAT the agenda be approved as amended.

Page 8–14

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Special Budget Committee of the Whole meeting held March 10, 2014

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the minutes of the Special Budget Committee of the Whole meeting held March 10, 2014 be adopted as presented. CARRIED

b) Minutes of the Committee of the Whole meeting held March 11, 2014

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the minutes of the Committee of the Whole meeting held March 11, 2014 be adopted as presented. CARRIED

c) Minutes of the Special Budget Committee of the Whole meeting held March 24, 2014

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the minutes of the Special Budget Committee of the Whole meeting held March 24, 2014 be adopted as presented. CARRIED

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4. PETITIONS & DELEGATIONS

Page 8–14

5. PUBLIC PARTICIPATION PERIOD

Page 8–14

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair's Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

Staff Reports

a) Building and Bylaw Enforcement Report

Report dated April 3, 2014 from the Director of Protective Services

MOVED BY: Mayor Hill SECONDED: Councillor Rogers

THAT the Monthly Building Report for the month of March 2014 be received for information. CARRIED

b) Monthly Bylaw Enforcement Report for the month of March 2014 The Committee and staff discussed large real estate signs on residential properties; use of the park and ride at Helmcken Road and the TransCanada Highway; secondary suite enforcement; the feeding of rabbits on the Helmcken Road overpass; sandwich board sign enforcement; and the contravention of development permit requirements related to signage for a business on Island Highway.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the monthly Bylaw Enforcement Report for the month of March 2014 be received for information. CARRIED

c) View Royal Public Safety Building Report for the month of March 2014 MOVED BY: Mayor Hill SECONDED: Councillor Screech

THAT the View Royal Public Safety Building Report for the month of March 2014 be received for information. CARRIED

d) Monthly RCMP report for the month of March 2014 The Inspector discussed recent activity within the Westshore requiring activation of the Emergency Response Team; confiscation of contraband; gang-related activity in the Westshore; recruitment of the new Staff Sargent; the RCMP year-end report; and priorities moving into the next year.

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the monthly RCMP report for the month of March 2014 be received. CARRIED

OTHER REPORTS

6.1.4 New Business

a) Boulevard Parking The Committee discussed the issue of boulevard parking on Stormont Road and the forthcoming Streets and Traffic Bylaw review. The Committee requested that staff review the issue on Stormont to determine if there is a safety issue.

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair's Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Strategic Plan Status Report – 1st Quarter

Report dated April 3, 2014 from the Corporate Services Clerk

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated April 3, 2014 from the Corporate Services Clerk titled "Strategic Plan Status Report – 1st Quarter" be received for information. CARRIED

b) Action List Update – 1st Quarter a) Report dated April 3, 2014 from the Corporate Services Clerk

The Committee briefly discussed advisory committee restructuring vis a vis the inability to regularly meet quorum.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the report dated April 3, 2014 from the Corporate Services Clerk titled "Action List Update – 1st Quarter" be received for information. CARRIED

c) Chief Administrative Officer Update

Report dated April 7, 2014 from the Chief Administrative Officer

The Director of Development Services gave an update to the Committee in regard to the Eagle Creek Village development, specifically the issuance of a foundation permit; imminent commencement of above-grade construction; and the awaited confirmation by the Ministry of Transportation regarding some of the covenant provisions.

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the report dated April 7, 2014 from the Chief Administrative Officer titled "Chief Administrative Officer Update" be received for information. CARRIED

OTHER REPORTS

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7. CORRESPONDENCE

Page 8–14

8. CLOSED MEETING RESOLUTION

Page 8–14

9. BUSINESS ITEMS

9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair

9.1.1 Chair's Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

a) Minutes of the Joint Advisory Committee meeting held March 25, 2014 MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the minutes of the Joint Advisory Committee meeting held March 25, 2014 be received. CARRIED

b) Minutes of the Joint Advisory Committee meeting held March 25, 2014 MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the minutes of the Joint Advisory Committee meeting held March 25, 2014 be received. CARRIED

c) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held March 25, 2014 MOVED BY: Councillor Mattson SECONDED: Mayor Hill

THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held March 25, 2014 be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

COW-48-14 THAT the Committee recommend to Council that a report be prepared describing a.) the requirements to achieve to 0% tree canopy net loss and b.) alternative approaches to achieve some reductions to tree canopy net loss;

AND THAT the report also include information regarding the resources required to provide a free boulevard tree program. CARRIED

MOVED BY: Councillor Rogers SECONDED: Mayor Hill

COW-51-14 THAT the Committee recommend to Council that the Capital Regional District (CRD) be advised that the Town of View Royal is in support of the CRD's proposed amendments, including the prohibition of smoking in all public parks, playgrounds and playing fields, to the CRD's Clean Air Bylaw. CARRIED

OTHER REPORTS

9.1.4 New Business

a) Tree Removal The Committee discussed arborist reports and recommendations.

b) Ivy on Boulevard Trees The Superintendent of Engineering noted that she maintains a list of areas where ivy is on trees within boulevards and the Town, through its road maintenance contractor, continually works towards removal ivy from these areas. It was suggested that information on invasive species be provided again in the Town's newsletter to keep the public informed about the issue and action that can be taken on private property.

c) Park Bench Dedication Program MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

COW-49-14 THAT the Committee recommend to Council that a report be provided detailing options to modify Policy 6000-003 Amenity Donations. CARRIED

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

9.2.1 Chair's Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

a) Minutes of the Planning and Development Advisory Committee meeting held March 25, 2014 MOVED BY: Councillor Screech SECONDED: Councillor Mattson

THAT the minutes of the Planning and Development Advisory Committee meeting held March 25, 2014 be received. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Mattson

COW-50-14 THAT the Committee recommend to Council that the Advisory Committee Terms of Reference specifically for the Planning and Development Advisory Committee be amended to include social and economic development issues as related to land use planning. CARRIED

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.3.1 Chair's Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS

a) Craigflower Bridge Replacement Project Update – April 2014

Report dated April 2, 2014 from the Superintendent of Engineering

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the report dated April 2, 2014 from the Superintendent of Engineering titled "Craigflower Bridge Replacement Project Update April 2014" be received for information. CARRIED

COMMITTEE REPORTS