MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JANUARY 14, 2014
Official record of the Committee of the Whole meeting from January 14, 2014, detailing motions and discussions on a draft regional transportation plan and workplace policy.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JANUARY 14, 2014 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rogers Councillor Screech Councillor Rast
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration P. Hurst, Fire Chief J. Beauchamp, Director of Finance L. Chase, Director of Development Services D. Becelaere, Superintendent of Engineering L. Chomyn, Inspector, West Shore RCMP J. Cochrane, Executive Assistant
5 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 3:31 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the agenda be amended to include items 6.1.3(e), 6.2.3(f), 9.3.3 (b) (2 & 3) and 9.3.4(a).
THAT the agenda be approved as amended.
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held December 10, 2013
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held December 10, 2013 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) J. Hicks, Senior Transportation Planner, Capital Regional District, Re: Draft Regional Transportation Plan
Mr. Hicks gave an overview of the Draft Regional Transportation Plan and discussed development of the plan and next steps.
The Committee requested that staff speak with the CRD and provide further information to the Committee for consideration in order to provide feedback regarding the plan.
5. PUBLIC PARTICIPATION PERIOD
a) R. Plesnick, 221 Stormont Road, expressed concerns in regard to excessive speed and people ignoring stop signs on Rudyard and Stormont Roads.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Mattson, Acting Chair
6.1.1 Chair's Report
6.1.2 Business Arising from Previous Minutes
a) West Shore Licensed Establishment Program – Good Neighbour Agreement – Verbal Update
Insp. Chomyn requested that the Good Neighbour Agreement come forward to the February Committee of the Whole meeting.
6.1.3 Reports
Staff Reports
a) Monthly Building Report for the month of December 2013
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the monthly Building Report for the month of December 2013 be received for information. CARRIED
b) Monthly Bylaw Enforcement Report for the month of December 2013
The Committee requested that staff develop a report regarding the feeding of wildlife for consideration at an upcoming Committee of the Whole meeting.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the monthly Bylaw Enforcement Report for the month of December 2013 be received for information. CARRIED
c) View Royal Public Safety Building Report for the month of December 2013
The Fire Chief summarized the Public Safety Building project report and discussed changes to the project schedule; retaining wall at the back of the property; future sale of the current firehall site; and the pedestrian crossing.
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the View Royal Public Safety Building Report be received for information. CARRIED
d) Animal Control Verbal Report
D. Brown, Bylaw Enforcement Officer, summarized staffing coverage for municipalities, success of the "Petiquette Perks" rewards program; and online dog licensing renewals.
MOVED BY: Mayor Hill SECONDED: Councillor Rogers
THAT the Animal Control verbal report be received for information. CARRIED
e) Monthly RCMP Report for the month of December 2013
Insp. Chomyn gave an overview of the report to the Committee and requested input on policing priorities for the annual review.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the Monthly RCMP Report for the month of December 2013 be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Project Update
- Report dated January 9, 2014 from the Director of Finance
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report dated January 9, 2014 from the Director of Finance titled "Capital Project Update" be received for information. CARRIED
b) Workplace Bullying and Harassment Policy 2600-037
- Report dated January 8, 2014 from the Executive Assistant and the Director of Corporate Administration
The Chief Administrative Officer reviewed changes that have been made to the Workplace Bullying and Harassment policy.
The Committee discussed comparisons to the Greater Victoria Public Library's 'Respectful Workplace' policy; as well as concerns around definitions, wording and how to deal with external harassment.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
COW-01-14 THAT the Committee recommend to Council that staff review the Greater Victoria Public Library's "Respectful Workplace" Policy and make changes to reflect a similar tone and format in the draft Workplace Bullying and Harassment Policy 2600-037. CARRIED
c) Strategic Plan Status Report – 4th Quarter
- Report dated January 8, 2014 from the Executive Assistant
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the report dated January 8, 2014 from the Executive Assistant titled "Strategic Plan Status Report – 4th Quarter" be received for information. CARRIED
d) Action List Update – 4th Quarter
- Report dated January 8, 2014 from the Executive Assistant
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the report dated January 8, 2014 from the Executive Assistant titled "Action List Update – 4th Quarter" be received for information. CARRIED
e) Chief Administrative Officer Report
- Report dated January 13, 2014 from the Chief Administrative Officer
The Committee requested a schedule of future meetings with the Chief Administrative Officer.
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the report dated January 13, 2014 from the Chief Administrative Officer titled "CAO Update" be received for information. CARRIED
f) Budget Binder Distribution
The Director of Finance gave an overview of the budget binder that was distributed to the Committee.
- Distribution of the Budget Binders from the Director of Finance
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair
9.1.1 Chair's Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
9.2.1 Chair's Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair's Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Craigflower Bridge Replacement Project Update – January 2014
- Report dated January 8, 2014 from the Superintendent of Engineering
The Superintendent of Engineering gave an update on the steel work; scheduling; and planning of the opening ceremonies.
MOVED BY: Mayor Hill SECONDED: Councillor Rogers
THAT the report dated January 8, 2014 from the Superintendent of Engineering titled "Craigflower Bridge Replacement Project Update January 2014" be received for information. CARRIED
b) Traffic Concerns on Rudyard and Stormont Roads due to Left Turns from Helmcken Road
- Report dated January 8, 2014 from the Director of Engineering
The Director of Engineering discussed concerns with vehicle stacking; speeding; and the need for a traffic study to address the situation. He noted that is ephemeral issue is exacerbated due to the Craigflower Bridge closure.
- Letter dated January 13, 2014 from S. and E. Bullen, 220 Stormont Rd., Re: Public Works and Transportation Report (Committee of the Whole Meeting Agenda, January 14, 2014
- Letter dated January 13, 2014 from L. Pakos, 336 Glenairlie Dr., Re: Rudyard Rd
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
COW-02-14 THAT the Committee recommend to Council that staff hold a public open house in the next few months regarding left turns from Helmcken Road onto Rudyard Road. CARRIED
COMMITTEE REPORTS
9.3.4 New Business
a) Concerns Re: Bike Trail Entrance to Portage Park
Councillor Mattson discussed the incline of the path at the entrance to Portage Park which creates an opportunity for cyclists to speed.
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
COW-03-14 THAT the Committee recommend to Council that staff review the bike trail entrance to Portage Park and prepare a report outlining potential solutions to address bicycle speed. CARRIED
10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 6:04 p.m. CARRIED
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