TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

COMMITTEE OF THE WHOLE MEETING

TUESDAY, SEPTEMBER 9, 2014 @ 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held July 8, 2014 ........................................ Pg. 1-10

4. PETITIONS & DELEGATIONS a) A. Sweetnam, Capital Regional District Seaterra Program, Re: McLoughlin Treatment Plant ........................................................................................................................ Pg. 11

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

STAFF REPORTS a) Fire Department Report for the months of July and August 2014

1. Report dated September 9, 2014 from the Fire Chief ........................... Pg.12-17 b) View Royal Public Safety Building Report for the month of August 2014 ................................................................................................. Pg. 18-27 c) West Shore RCMP Mayor’s report for the month August 2014 ................................................................................................. Pg. 28-33

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

STAFF REPORTS a) Capital Project Update

1. Report dated September 4, 2014 from the Director of Finance............ Pg. 34-35

Staff Recommendation: THAT the report titled “Capital Project Update” dated September 4, 2014 from the Director of Finance be received for information.

b) Draft Oath of Office Bylaw No. 901, 2014

1. Report dated September 2, 2014 from the Director of Corporate Administration ....................................................................................... Pg. 36-41

Staff Recommendation: THAT the Committee recommend to Council that Council give first, second and third readings to Oath of Office Bylaw No. 901, 2014 at the next regular meeting of Council.

c) Chief Administrative Officer Update

1. Report dated September 4, 2014 from the Chief Administrative Officer Pg. 42-44

Staff Recommendation: THAT the report titled “Chief Administrative Officer Update” dated September 4, 2014 from the Chief Administrative Officer be received for information.

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL MEETING TO ORDER

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION

12. BUSINESS ITEMS

12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports

STAFF REPORTS a) Tree Permit Application – 2 Ethos Place (Strata 765)

1. Report dated September 3, 2014 from the Parks Supervisor........ Pg.45-56

Staff Recommendation: THAT the Committee recommend to Council the removal of two (2) trees at 2 Ethos Place as requested;

AND THAT as per the Town’s Tree Protection Bylaw No. 695, six (6) trees be replanted (2:1 ratio) for these two (2) trees proposed for removal and the one tree removed earlier this year.

b) Tree Removal Application – 239 Heddle Avenue

1. Report dated September 3, 2014 from the Parks Supervisor..... Pg. 57-66

Staff Recommendation: THAT the Committee recommend to Council the removal of two (2) trees at 239 Heddle Avenue as requested;

AND THAT as per the Town’s Tree Protection Bylaw No. 695, four (4) trees be replanted (2:1 ratio).

c) Portage Park Pathway – Cyclist Speed Issues

1. Report dated September 3, 2014 from the Parks Supervisor..... Pg. 67-70

Staff Recommendation: THAT the Committee recommend to Council that staff be directed to install signage to help control the speed of cyclists;

AND THAT pruning of the current plant material be completed to improve sight lines.

d) Portage Park Playground Equipment

1. Report dated September 4, 2014 from the Director of Engineering Pg. 71-73

Staff Recommendation: THAT the report from the Director of Engineering titled “Portage Park Playground Equipment” dated September 4, 2014 be received.

COMMITTEE REPORTS OTHER REPORTS

12.1.4 New Business 12.1.5 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports

STAFF REPORTS a) Rezoning Application No. 2014/07 – 100 Aldersmith Place

1. Report dated September 4, 2014 from the Senior Planner ........ Pg. 74-98

Staff Recommendation: THAT the report from the Senior Planner titled “Rezoning Application No. 2014/07 – 100 Aldersmith Place” dated September 4, 2014 be received for information.

COMMITTEE REPORTS

12.2.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports

STAFF REPORTS a) Traffic Calming Policy and Guidelines

1. Report dated September 4, 2014 from the Director of Engineering............................................................................... Pg. 99-108

Staff Recommendation: THAT the Committee recommend to Council that the Traffic Calming Guidelines be adopted:

AND THAT staff be directed to formalize a Traffic Calming Policy to be brought forward to Council for adoption.

b) Safety Improvements on Watkiss Way

1. Report dated September 4, 2014 from the Director of Engineering............................................................................. Pg. 109-111

Staff Recommendation: THAT the Committee recommend to Council that the safety improvement project as described in the Director of Engineering’s report dated September 4, 2014 on Watkiss Way proceed.

COMMITTEE REPORTS

12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, October 14, 2014 at 3:30 p.m.