TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held December 10, 2013 ....................... Pg. 1-8

4. PETITIONS & DELEGATIONS a) J. Hicks, Senior Transportation Planner, Capital Regional District, Re: Draft Regional Transportation Plan .................................................................................................. Pg. 9

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes a) West Shore Licensed Establishment Program – Good Neighbour Agreement – Verbal Update ..................................................................... Pg. 10-11

6.1.3 Reports

STAFF REPORTS a) Monthly Building Report for the month of December 2013............ Pg. 12-14 b) Monthly Bylaw Enforcement Report for the month of December 2013......................................................................................... Pg. 15 c) View Royal Public Safety Building Report for the month of December 2013 ................................................................................................. Pg. 16-28 d) Animal Control Verbal Report

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS a) Capital Project Update 1. Report dated January 9, 2014 from the Director of Finance.......... Pg. 29-30

    Staff Recommendation:
    THAT the report dated January 9, 2014 from the Director of Finance titled “Capital Project Update” be received for information.

b) Workplace Bullying and Harassment Policy 2600-037
    1. Report dated January 8, 2014 from the Executive Assistant and Director of Corporate Administration .............................................. Pg. 31-43
    
    Staff Recommendation:
    THAT the Committee recommend to Council that Policy 2600-037 Workplace Bullying and Harassment be adopted.

c) Strategic Plan Status Report – 4th Quarter
    1. Report dated January 8, 2014 from the Executive Assistant ......... Pg. 44-51
    
    Staff Recommendation:
    THAT the report dated January 8, 2014 from the Executive Assistant titled “Strategic Plan Status Report – 4th Quarter” be received for information.

d) Action List Update – 4th Quarter
    1. Report dated January 8, 2014 from the Executive Assistant ......... Pg. 52-72
    
    Staff Recommendation:
    THAT the report dated January 8, 2014 from the Executive Assistant titled “Action List Update – 4th Quarter” be received for information.

e) Chief Administrative Officer Report
    1. Report to be distributed

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

9. BUSINESS ITEMS

9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.3.1 Chair’s Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS a) Craigflower Bridge Replacement Project Update – January 2014 1. Report dated January 8, 2014 from the Superintendent of Engineering .......................................................................... Pg. 73-77

    Staff Recommendation:
    THAT the report dated January 8, 2014 from the Superintendent of Engineering titled “Craigflower Bridge Replacement Project Update January 2014” be received for information.

b) Traffic Concerns on Rudyard and Stormont Roads due to Left Turns from Helmcken Road
    1. Report dated January 8, 2014 from the Director of Engineering .......................................................................... Pg. 78-80
    
    Staff Recommendation:
    THAT the Committee recommend to Council that the situation regarding left turns from Helmcken Road onto Rudyard Road be reviewed within a three to six month period of the Craigflower Bridge Replacement Project completion to determine if the concerns are still present:
    AND THAT a follow-up report be provided to the Committee of the Whole after that review.

COMMITTEE REPORTS

9.3.4 New Business

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, February 11, 2014 at 3:30 p.m.