Appendix: Moving Forward – Our Intentions (2012 – 2014) Q4 Status Update

January 14, 2014Pages 49–555 sections

Detailed table tracking specific projects and initiatives across strategic priorities such as Financial Sustainability and Increasing Expectations.

2. APPROVAL OF AGENDA

Financial Sustainability budget implications listed at $110,000 for master plansBylaw Enforcement review marked as completeStrategic Priority: ENSURING FINANCIAL SUSTAINABILITY

Moving Forward – Our Intentions (2012 – 2014)

Council and staff are committed to making a real difference in each of the strategic priority areas by the end of the current three year term. The tables below address each of the priorities:

providing an overview of the long term outcomes or results desired (beyond the three years)
describing immediate actions an/or ongoing behaviours that will help deliver these outcomes or results (without additional investment)
listing specific projects or initiatives that will require significant investment of time and/or financial resources – with initial estimates of budgetary requirements.

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STRATEGIC PRIORITY – ENSURING FINANCIAL SUSTAINABILITY

Desired Outcomes/Results:

confidence in the fiscal health and financial sustainability of the Town of View Royal;
diversified revenue base;
predictable property tax and user fee increases;
optimized corporate efficiencies.

Actions/Behaviours	Specific Projects/Initiatives	Timing	Budget Implications	Status:
the discipline of focusing on priorities; systematic consideration of ongoing and related costs as major decisions are made and/or projects approved; position VR as a development friendly town committed to development opportunities identified in the OCP and efficient approval processes; ongoing commitment to providing full value for money	Three linked steps: 1. Evidence based cost projections related to master plans and asset management	2012/2013	$110,000	In process.
	2. Development of Long Term Financial Plan and decision making framework	2013/2014	$25,000 (initial investigation)	2013/14
	3. Financial Sustainability Review	2014	Follows completion of long term financial plan	2014
nurture entrepreneurial approach to revenue generation – open to options; strong voice at regional level to ensure that affordability is a major factor in cost-shared initiatives	Economic Development Strategy – a collaborative initiative of Council and staff based on opportunities defined in OCP – focus on hospital precinct, LRT opportunities, neighbourhood nodes, potential town centre, home businesses, Town-initiated rezonings	Initial, internal work with “quick hits” in 2012; follow-up studies (with external) in 2013/14	$40,000 in 2013/14 (dependent on scope identified)	Research has begun on types of Economic Development Plans.
	Tangible Asset Management System – including parks, transportation, sidewalks, infrastructure, equipment, fleet	On-going; major effort 2014 and beyond	To be determined (budget dependent)	Phase 1: updates to Master Plans to be completed.
	Reserve Review and Policy	2012	Internal	Ongoing.

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STRATEGIC PRIORITY – RESPONDING TO INCREASING EXPECTATIONS

Desired Outcomes/Results:

A clear service model defining level of service and resource requirements for each municipal function;
Community satisfaction within the parameters established in the service model;
High public confidence in municipal governance.

Actions/Behaviours	Specific Projects/Initiatives	Timing	Budget Implications	Status:
development of an innovation culture that regularly generates suggestions for service improvement; communicate service levels, standards and related costs for each municipal function; commitment to a business model that aligns both services and support functions with the defined levels of service	Service Review to: define service level expectations and standards align resources accordingly compare baselines/practices with other municipalities explore creative options for service effectiveness and efficiency	2012/13 for all bullets (do over 12 months); internal, self-managed review	Internal (but may require funds for external work in future)	Bylaw Enforcement review is complete. In progress.
manage implications of governance processes and decisions within the capacity of available resources	Performance Management System based on Service Review findings and decisions focused on desired outcomes and service delivery (level, cost, quality/satisfaction)	On-going; major review 2013/2014	Internal	Dependent on Service Review.

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STRATEGIC PRIORITY – BUILDING COMMUNITY IDENTITY

Desired Outcomes/Results:

Strong Identity – a unique town with its own character and common purpose;
Clearly defined, well serviced neighbourhoods with local service nodes and gathering places;
Increased community connectivity and engagement in community events;
A strong and growing volunteer corps, investing in View Royal.

Actions/Behaviours	Specific Projects/Initiatives	Timing	Budget Implications	Status:
look for opportunities to expand residential and business volunteerism; supporting community-driven events that bring View Royal residents together	Formalize/finalize TVR Branding: Public realm standards for TVR and developers (streets, lighting, sidewalk furniture, etc.)	2012/2013	Budget dependent	In Progress. Update given Dec 10, 2013. Public Open House winter 2014, to be completed summer of 2014.
commitment to on-going development of parks and trails; build alliances with community service organizations; on-going commitment to recognize our heritage	Public realm guidelines for development of each node (common themes to reinforce VR identity)	2014	Budget dependent	2014
	25th Anniversary Celebrations	2013	$25,000	25th Anniversary Committee continues to meet regularly. The 25th Anniversary kickoff was held May 25 (pancake breakfast) with approx. 300 residents attending. 25th Anniversary Picnic in the Park was held Sept. 14 with approx. 900 – 1,000 attending. Final event held Dec. 3 Celebration Council Meeting & reception with approx. 35 attending. Complete.
Heritage Assets: Identify and protect heritage assets		Ongoing		Lime Kiln Conservation Plan adopted. Phase 1 work on conservation of Lime Kiln near complete. Budget request to be considered for 2013 budget to do Phase 2. Craigflower Manor and Schoolhouse Conservation Plan complete.
	Volunteer Support Program: recruitment, placement, training, supervision, recognition/celebration feasibility study of Volunteer Bureau	Ongoing; 2013	Councillor Mattson	2013 12 10 CoW resolution “THAT the Committee recommend to Council that Councillors Mattson and Screech bring forward an action plan to the January 2014 Committee of the Whole meeting regarding the potential formation of a task force to investigate a volunteer program in View Royal.”
	Town Profile: for TVR and neighbourhoods overview of basic facts, characteristics, services, parks, trails, etc. to inform residents and attract appropriate development note application for other strategic priorities as well (economic development, community identity)	Begin in 2012; on-going	$20,000 (over census period), including graphic design and printing	Census data released. Working with CRD to define neighbourhood areas for analysis.

The final strategic priority addresses projects that will consume significant financial and staff resources over the next three years. They are priorities on their own merits, reflecting:

commitments made in Council-approved plans and reports
projects already underway
legislated or regulatory requirements
fiduciary obligations of Town Council to provide for social, environmental and economic well-being of the community.

The list below does not include many more specific projects that have been identified through the OCP Action Plan, various master plans (transportation, parks, sidewalks, sewers), and the asset management system. These will be presented to Council by staff as part of the annual budget development and review process.

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STRATEGIC PRIORITY – CRITICAL PROJECTS/INITIATIVES

Project/Initiative	Rationale/Significance	Timing	Budget Implications	Status:
Fire Hall Replacement	need previously identified and confirmed land acquired initial planning complete	2012/2013	Expected within budget.	Construction has begun. To be complete April 2014.
Craigflower Bridge	current bridge requires replacement for safety reasons opportunity to upgrade a key Town access point	2012	$190,000 land acquisition costs	In progress. Scheduled for bridge opening Spring 2014.
Land Use Bylaw	critical step in implementation of Official Community Plan align Land Use Bylaw with completed master plans provide foundation for appropriate development (both residential, commercial, business)	2012/2013	$45,000	Draft Bylaw prepared. Additional revisions required. Will come back to Council early in 2014.
Servicing Standards and Subdivision Bylaws	bylaw should reflect community character and values adopt hybrid of MMCD standards and Town of View Royal specific standards, keeping in mind public realm guidelines	2012/2013	$44,000	In Progress. Update given Dec 10, 2013. Public Open House winter 2014, to be completed summer of 2014.
View Royal Park	implement View Royal Park Master Plan	Ongoing	$100,000/yr	In Progress. Annual budget item.

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Extracted from: 2014 01 14 Committee of the Whole Agenda