TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
Meeting agenda for the Town of View Royal Committee of the Whole on June 10, 2014, listing items for discussion including building reports, capital updates, and development permits.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, JUNE 10, 2014 @ 3:30 pm
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
CALL TO ORDER (Mayor Hill)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held May 13, 2014........................................ Pg. 1-8
PETITIONS & DELEGATIONS a) C. Stewart, Park/Trail Planner, Ben Martin, E&N Rail Trail Project Engineer and J. Ward, Manager, Planning, Resource Conservation and Development – Regional Parks, Capital Regional District (CRD), Re: Project Update Regarding the Development of the E&N Rail Trail – Humpback Corridor ...................................................................................................................................................... Pg. 9
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Building and Bylaw Enforcement Report
- Report dated June 3, 2014 from the Director of Protective Services ................................................................................................ Pg. 10-15
Staff Recommendation: THAT the report dated June 3, 2014 from the Director of Protective Services titled “Building and Bylaw Enforcement Report” be received for information.
b) Monthly Animal Control Summary .......................................................... Pg. 16-17
c) View Royal Public Safety Building Report for the month of May 2014 ................................................................................................. Pg. 18-29
d) Monthly West Shore RCMP report for the month of May 2014 ............. Pg. 30-34
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Project Update
- Report dated June 4, 2014 from the Director of Finance ..................... Pg. 35-36
Staff Recommendation: THAT the report titled “Capital Project Update” dated June 4, 2014 from the Director of Finance be received for information.
b) Chief Administrative Officer Update
- Report dated June 5, 2014 from the Chief Administrative Officer ........ Pg. 37-39
Staff Recommendation: THAT the report titled “Chief Administrative Officer Update” dated June 5, 2014 from the Chief Administrative Officer be received for information.
OTHER REPORTS
6.2.4 New Business
CORRESPONDENCE
CLOSED MEETING RESOLUTION
EVENING BREAK
CALL MEETING TO ORDER
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION
BUSINESS ITEMS
FINANCE AND ADMINISTRATION – continued
STAFF REPORTS
c) Advisory Committee Structure Review and Revitalization
- Report dated June 4, 2014 from the Director of Corporate Administration .................Pg. 40-59
Staff Recommendation: THAT the Committee recommend to Council that the Parks, Recreation and Environment Advisory Committee be maintained;
AND THAT the Planning and Development Advisory Committee and the Transportation Advisory Committee be disbanded;
AND THAT a community development based advisory committee be formed;
AND THAT both advisory committees move to a task oriented approach;
AND THAT advisory committee recommendations tracking sheets be provided to the respective advisory committee;
AND THAT both advisory committees report directly to Council;
AND THAT two Councillors be appointed as non-voting members on a rotating basis to each of the two Advisory Committees;
AND THAT the Committee of the Whole format be restructured to remove its topic area segmentation and evening meetings;
AND THAT staff be encouraged to seek input via social media on projects and initiatives where these tools would be appropriate;
AND FURTHER THAT staff prepare the required documentation to facilitate these above-described changes and provide them for review and consideration to an upcoming meeting of Council.
12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair’s Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
a) Minutes of the Joint Advisory Committee meeting held May 27, 2014 ....................................... Pg. 60-61 (motion to receive)
b) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held May 27, 2014 .................................................................... Pg. 62-64 (motion to receive)
- Fence Along the E&N Rail Trail THAT the Committee recommend to Council that consideration be made in the 2015 budget for the Portage Park tunnel connection underneath the E&N Railway and Trail to be upgraded to a useable access for connection to two sides of the park. (PREAC-03-14)
OTHER REPORTS
12.1.4 New Business
12.1.5 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair’s Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports
STAFF REPORTS
a) Environmental Development Permit No. 2014/05 – 2951 Craigowan Road (Christie Point)
- Report dated June 2, 2014 from the Planner ................................... Pg. 65-122
Staff Recommendation: THAT the report dated June 2, 2014 from the Planner titled “Environmental Development Permit No. 2014/05” be received for information.
b) Development Variance Permit No. 2014/03 – 2429 Chilco Road (Thetis Vale Phase 6)
- Report dated June 4, 2014 from the Senior Planner ..................... Pg. 123-129
Staff Recommendation: THAT the report dated June 4, 2014 from the Senior Planner titled “Development Variance Permit No. 2014/03 – 2429 Chilco Road (Thetis Vale Phase 6)” be received for information.
c) Environmental Development Permit Application No. 2014/04 – 237 Anya Lane
- Report dated June 6, 2014 from the Senior Planner ..................... Pg. 131-159
Staff Recommendation: THAT the report dated June 6, 2014 from the Senior Planner titled “Environmental Development Permit Application No. 2014/04 – 237 Anya Lane” be received.
d) Regional Sustainability Strategy
- Report dated May 27, 2014 from the Director of Development Services ......................................................................................... Pg. 160-162
Staff Recommendation: THAT the report dated May 27, 2014 from the Director of Development Services titled “Regional Sustainability Strategy” be received for information.
COMMITTEE REPORTS
a) Minutes of the Planning and Development Advisory Committee meeting held May 27, 2014 ............................................................................... Pg. 163-165 (motion to receive)
Advisory Committee Structure Review and Revitalization THAT the Committee recommend to Council that a draft Capital Projects Plan be provided to the Planning and Development Advisory Committee each year for priority setting input prior to budget completion. (PDAC-02-14)
THAT the Committee recommend to Council that a task force be established to create and implement a volunteer program for the Town of View Royal. (PDAC-03-14)
12.2.4 New Business
12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
12.3.1 Chair’s Report
12.3.2 Business Arising from Previous Minutes
12.3.3 Reports
STAFF REPORTS
a) Update – Timeline for the Subdivision and Development Servicing Bylaw
- Report dated June 5, 2014 from the Director of Engineering . Pg. 166-168
Staff Recommendation: THAT the Committee recommend to Council that Council schedule (date to be determined by Council) a date for an open house/workshop to consider the road cross sections and the Subdivision and Development Servicing bylaw.
COMMITTEE REPORTS
a) Minutes of the Transportation Advisory Committee meeting held May 27, 2014 ........................................................................ Pg. 169-172 (motion to receive)
- Helmcken Road and Regional Transportation Investment THAT the Committee recommend to Council that staff send a response letter to Dr. Asplin explaining that the area referenced in his letter belongs to the Ministry of Transportation. (TAC-01-14)
12.3.4 New Business
CORRESPONDENCE
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
Next Committee of the Whole Meeting: Tuesday, July 15, 2014 at 3:30 p.m.
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