Committee of the Whole/Documents/MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 13, 2014

Minutes

MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 13, 2014

June 10, 2014Pages 7–142 sections

Official minutes of the previous Committee of the Whole meeting, documenting approvals of building and bylaw reports, project updates, and committee restructuring discussions.

May 13, 2014Meeting recessed at 4:29 p.m. for evening breakMeeting terminated at 7:48 p.m.Approval of Craigflower Bridge Replacement Project update

TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 13, 2014 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

Councillor Rast, Acting Mayor
Councillor Rogers
Councillor Screech

REGRETS:

Mayor Hill and Councillor Mattson

PRESENT ALSO:

S. Jones, Director of Corporate Administration
J. Beauchamp, Director of Finance
J. Rosenberg, Director of Engineering
D. Becelaere, Superintendent of Engineering
Staff Sgt. S. Wright, West Shore RCMP
J. Cochrane, Executive Assistant
1 members of the public
0 members of the press

1. CALL TO ORDER

Councillor Rast called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the agenda be amended to include items 12.2.2(a-c).

AND THAT the agenda be approved as amended.

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Special Budget Committee of the Whole meeting held April 15, 2014

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the minutes of the Special Budget Committee of the Whole meeting held April 15, 2014 be adopted. CARRIED

b) Minutes of the Committee of the Whole meeting held April 8, 2014

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the minutes of the Committee of the Whole meeting held April 8, 2014 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

a) M. Brennan, 2 Game Road, discussed the current and new Fire Hall sites as well as the importance of an accurately worded question regarding amalgamation if it is to be placed on the ballot as a non-binding question in November.

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.2 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports Staff Reports

a) Monthly Building Report for the month of April 2014 MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the monthly Building Report for the month of April 2014 be received for information. CARRIED

b) Monthly Bylaw Enforcement Report for the month of April 2014 MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the monthly Bylaw Enforcement report for the month of April 2014 be received for information. CARRIED

c) West Shore RCMP 2013 Annual Year End Report Staff Sgt. S. Wright gave an overview of the report, including statistics, and discussed the cessation of the Regional Crime Unit with the District of Saanich withdrawing their financial support after this year.

The Committee discussed the recently announced closure of the Victoria Youth Custody Center.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the West Shore RCMP 2013 Annual Year End report be received for information. CARRIED

d) 2014/15 Annual Performance Plan

Letter dated April 3, 2014 from Inspector Chomyn

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the letter dated April 3, 2014 from Inspector Chomyn, Re: 2014/15 Annual Performance Plan be received for information. CARRIED

e) Fire Department Report for the Months of February – April 2014

Report dated May 13, 2014 from the Fire Chief

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the Fire Department report for the months of February – April 2014 be received. CARRIED

f) View Royal Public Safety Building Report for the month of April 2014 MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the View Royal Public Safety Building report for the month of April 2014 be received. CARRIED

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Acting Mayor, Councillor Rast

6.2.1 Chair's Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports STAFF REPORTS

a) Regional Kitchen Scraps Processing Update

Report dated May 8, 2014 from the Superintendent of Engineering

The Superintendent of Engineering gave an overview of the report.

T. Watkins, Manager Solid Waste Operations, Capital Regional District, discussed the recent changes to the regional kitchen scraps program, including the processing site relocation, future siting, and costs and benefits.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report titled “Regional Kitchen Scraps Processing Update” dated May 8, 2014 from the Superintendent of Engineering be received for information. CARRIED

b) Capital Project Update

Report dated May 8, 2014 from the Director of Finance

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report titled “Capital Project Update” dated May 8, 2014 from the Director of Finance be received for information. CARRIED

c) Q1 2014 Income Statement

Report dated May 8, 2014 from the Director of Finance

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the report titled “Q1 2014 Income Statement” dated May 8, 2014 from the Director of Finance be received for information. CARRIED

d) Advisory Committee Structure Review and Revitalization

Report dated May 5, 2014 from the Director of Corporate Administration

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

COW-55-14 THAT the report titled “Advisory Committee Structure Review and Revitalization” be received for information.

AND THAT the Committee recommend to Council that a Council and Joint Advisory Committee workshop be held on May 27, 2014 to discuss restructuring and revitalizing alternatives for Advisory Committees. CARRIED

e) Chief Administrative Officer Update

Report dated May 8, 2014 from the Chief Administrative Officer

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report titled “Chief Administrative Officer Update” dated May 8, 2014 from the Chief Administrative Officer be received for information. CARRIED

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the meeting now recess at 4:29 p.m.

Page 7–14

EVENING BREAK

9. CALL TO RECONVENE – Acting Mayor, Councillor Rast called the meeting to order at 7:00 p.m.

PRESENT WERE:

Acting Mayor, Councillor Rast
Councillor Rogers
Councillor Screech

REGRETS:

Mayor Hill and Councillor Mattson

PRESENT ALSO:

S. Jones, Director of Corporate Administration
J. Rosenberg, Director of Engineering
D. Becelaere, Superintendent of Engineering
J. Chow, Senior Planner
J. Davison, Planning Technician
J. Cochrane, Executive Assistant
3 members of the public
0 members of the press

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION

12. BUSINESS ITEMS

12.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair

12.1.1 Chair’s Report

12.1.2 Business Arising from Previous Minutes

12.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

12.1.4 New Business a) Highlands Games Association The Committee requested that the Highland Games Association be invited to a future Committee of the Whole meeting to provide the Committee with an overview of their plans now that they have leased the Craigflower Manor site from the Province.

12.1.5 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

12.2.1 Chair’s Report

12.2.2 Business Arising from Previous Minutes a) 237 Anya Lane The Senior Planner provided an update on 237 Anya Lane and noted that a development permit amendment application has recently been submitted.

b) Soil Removal/Deposit – 3501 Thanet Road The Senior Planner addressed concerns regarding the deposit of fill and noted that the previous permit expired in December 2013. The property owners have been informed by staff that they are required to make a new permit application for upcoming intended soil-related works.

c) Burnside-Watkiss Park – Sidewalk Location Along Watkiss Way frontage In response to a question regarding the timing of sidewalk installation for the townhouse development at 1900 Watkiss Way, the Senior Planner noted that this development is a two phase project and the sidewalk is part of the second phase which is getting underway now.

12.2.3 Reports STAFF REPORTS

a) Official Community Plan Amendment and Rezoning Application – 102 Atkins Road

Report dated May 8, 2014 from the Senior Planner

The Senior Planner presented the report.

The Committee discussed side yard setbacks, the mix of housing types, form and character, and density.

The applicant, B. Tranchard, 1127 Timber View, commented that the proposed development would enhance the area, address visibility issues and create an affordable housing option in the municipality.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the report titled “Official Community Plan Amendment and Rezoning Application – 102 Atkins Road” dated May 8, 2014 from the Senior Planner be received. CARRIED

b) Development Permit with Variances – 1497 Admirals Road

Report dated May 8, 2014 from the Planner

The Planner gave a presentation on the report.

The Committee discussed size and placement of the new sign and the form and character of existing signs at the Admirals Walk shopping centre.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the report titled “Development Permit with Variances – 1497 Admirals Road” dated May 6, 2014 from the Planner be received for information. CARRIED

COMMITTEE REPORTS

12.2.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Rast, Acting Chair

12.3.1 Chair's Report

12.3.2 Business Arising from Previous Minutes

12.3.3 Reports STAFF REPORTS

a) Craigflower Bridge Replacement Project Update – May 2014

Report dated May 8, 2014 from the Superintendent of Engineering

The Superintendent of Engineering gave an overview of the report and discussed the celebration ceremony held April 26, the opening of the Bridge to vehicles with substantial completion on May 2, reinstatement of the Truck Route Bylaw restrictions on area roads, and aesthetics, including uplighting and graffiti prevention.

Acting Mayor, Councillor Rast, presented the Superintendent of Engineering with a plaque to thank her for her excellent work and dedication to ensure the success of the Bridge replacement project.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated May 8, 2014 from the Superintendent of Engineering titled "Craigflower Bridge Replacement Project Update May 2014" be received for information. CARRIED

COMMITTEE REPORTS

12.3.4 New Business