MINUTES OF THE JOINT ADVISORY COMMITTEE MEETING HELD TUESDAY, MAY 27, 2014

MINUTES OF THE JOINT ADVISORY COMMITTEE MEETING HELD TUESDAY, MAY 27, 2014

VIEW ROYAL MUNICIPAL OFFICE- COUNCIL CHAMBERS

PRESENT:

• R. Armstrong – TAC
• R. Bickel – PREAC
• I. Brown – PREAC
• S. Brown – PDAC
• A. Fodchuk – PREAC
• A. Hanes – TAC
• J. Higginson – PDAC
• J. Jakobsen – PREAC
• A. Lukoni – TAC
• L. Malcolm – PREAC
• A. Martay – PDAC
• R. McLeod – TAC
• H. Meyer – TAC
• J. O’Grady – PREAC
• H. Rast, Council Liaison – TAC
• J. Rogers, Council Liaison – PDAC
• D. Screech, Council Liaison – PREAC
• J. Skrlac – PDAC
• T. Stovel – PREAC
• A. Weisgerber – TAC

ALSO PRESENT:

• J. Smith – TAC Recording Secretary
• J. Crockett – PREAC Recording Secretary
• D. Miles – PDAC Recording Secretary
• D. Podmoroff – Parks Supervisor
• S. Jones – Director of Corporate Administration
• J. Rosenberg – Director of Engineering
• 0 members of the public
• 0 members of the press

REGRETS:

• R. Mattson, Council Liaison - TAC

1. CALL TO ORDER – at 7:03 pm.

2. APPROVAL OF AGENDA

3. MINUTES, RECEIPT & ADOPTION OF

4. CHAIR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

9. CORRESPONDENCE

10. BYLAWS

11. NEW BUSINESS a) Advisory Committee Structure Review and Revitalization Report

    The Director of Corporate Administration gave a Powerpoint presentation regarding the background of the Advisory Committee structure, legislative parameters, and a comparison with other local municipalities’ structures. The Advisory Committees discussed various advisory committee configurations and revitalization opportunities, specifically:

    • adjusting the mandates of advisory committees to refocus on today's priorities and future needs – for example economic and social development (and rename as appropriate);
    • creating a "pool" of volunteers for task groups (in addition to advisory committees);
    • including youth representatives for continuity and ideas;
    • recruiting of volunteers with expertise related to the mandate; and
    • retaining the status quo.

    The Advisory Committees also considered the flow of information and the role of the Committee of the Whole to that process. It was suggested that Advisory Committees’ recommendations be tracked so that members could see at a glance how their recommendations were addressed. There was some discussion about visiting other advisory committee meetings in the region and the interactive pursuit of overlapping goals with these other groups.

    Any further thoughts or suggestions are to be emailed to the Director of Corporate Administration for inclusion in a report to be provided for Council’s consideration. Advisory Committee members will be advised of when that report will go forward to Council should they wish to attend.

12. CLOSED MEETING RESOLUTION

13. TERMINATION

    Time: 8:25 pm.