MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, OCTOBER 14, 2014
Formal record of the previous Committee of the Whole meeting, documenting decisions on bylaws, reports, and administrative updates.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, OCTOBER 14, 2014 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Hill
- Councillor Mattson
- Councillor Rogers
- Councillor Screech
- Councillor Rast
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Chase, Director of Development Services
- P. Hurst, Director of Protective Services
- J. Beauchamp, Director of Finance
- J. Rosenberg, Director of Engineering
- L. Chomyn, Inspector, West Shore RCMP
- E. Bolster, Deputy Municipal Clerk
- 1 member of the public
- 0 members of the press
CALL TO ORDER – Mayor Hill called the meeting to order at 3:33 p.m.
APPROVAL OF AGENDA MOVED BY: Councillor Mattson SECONDED: Councillor Screech
THAT the agenda be approved as presented. CARRIED
- MINUTES OF PREVIOUS MEETINGS, ADOPTION OF a) Minutes of the Committee of the Whole meeting held September 9, 2014
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the minutes of the Committee of the Whole meeting held September 9, 2013 be adopted. CARRIED
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Mattson, Acting Chair
6.1.2 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
a) Building and Bylaw Enforcement Report for the month of September 2014
The Committee and the Director of Protective Services discussed building permit fees to date; tenant improvements at 1519 Admirals Road; park and ride on Helmcken Road; and bylaw enforcement. It was noted that extra time may soon be required for bylaw enforcement to ensure a good level of service; currently the position is three days each week but the complaint volume is increasing over time. As well, bylaw enforcement is being subsidized by the Fire Department's operating budget to achieve a higher level of service.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the Building and Bylaw Enforcement report for the month of September 2014 be received for information. CARRIED
b) View Royal Public Safety Building Report for the month of September 2014
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the View Royal Public Safety Building report for the month of September 2014 be received for information. CARRIED
c) West Shore RCMP Detachment Mayor’s Report for the months of July to September 2014
The RCMP Inspector gave a summary of the report to the Committee.
The Committee and Inspector discussed organized crime; the Bar Watch program; curfew program; Tour de Rock; and the Integrated Regional Crime Unit.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the West Shore RCMP Detachment Mayor’s report for the months of July to September 2014 be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Project Update
- Report dated October 6, 2014 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the report dated October 6, 2014 from the Director of Finance titled "Capital Project Update" be received for information. CARRIED
b) Strategic Plan Status Report – 3rd Quarter
- Report dated October 9, 2014 from the Executive Assistant
The Committee discussed the upcoming strategic planning process that will begin early in 2015.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated October 9, 2014 from the Executive Assistant titled "Strategic Plan Status Report – 3rd Quarter" be received for information. CARRIED
c) Action List Update – 3rd Quarter
- Report dated October 9, 2014 from the Executive Assistant
The Committee confirmed that the open house regarding left hand turns onto Rudyard Road from Helmcken Road could be held in the new year and that the open house should be expanded to consider issues related to school traffic. The use of municipal property for residential parking and other features, such as landscaping or parking deterrents, was also discussed. The Director of Protective Services noted that a report would be provided and that it will take into consideration enforcement and/or management of various alternatives. It was noted that if there are bylaws enacted, they must be applied uniformly and that enforcement can be done through staff directly as established by the Council approved bylaws.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated October 9, 2014 from the Executive Assistant titled "Action List Update – 3rd Quarter" be received for information. CARRIED
d) Policy Manual Review
- Report dated October 8, 2014 from the Corporate Services Clerk
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
COW-72-14: THAT the Committee recommends to Council that Policy No. 5200-001 – Recycling be deleted;
AND THAT, related to the removal of Policy No. 5200-001 from the Policy Manual, Section 2.9 from the "Advisory Committee Procedures" be deleted;
AND FURTHER THAT Policy No. 2600-034 – Emergency Callout EOC Staff be approved. CARRIED
e) Business Continuity Plan
- Report dated October 9, 2014 from the Director of Corporate Administration
The Director of Corporate Administration gave a PowerPoint summary of the plan to the Committee.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-73-14: THAT the Committee recommend to Council that the Business Continuity Plan be approved. CARRIED
f) Chief Administrative Officer Report
- Report dated October , 2014 from the Chief Administrative Officer
The Chief Administrative Officer gave a summary of the report to the Committee.
The Committee and the Chief Administrative Officer discussed the timing of sidewalk installation at 1900 Watkiss Way and off-site road improvements on Helmcken Road by Eagle Creek Village.
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the report dated, 2014 from the Chief Administrative Officer titled "CAO Update" be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
a) Tree Removal on Suzanne Place – Councillor Mattson
Councillor Mattson discussed with the Committee whether approval should be sought prior to the removal of trees from Town-owned land.
CORRESPONDENCE
CLOSED MEETING RESOLUTION
BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair’s Report
Councillor Mattson inquired if there were any issues for municipal infrastructure as a result of the rain storm on October 11, 2014. The Director of Engineering noted that he is not aware of any but will look into the matter.
Mayor Hill asked about a Capital Regional District (CRD) report with what appears to be outdated information concerning outfalls in View Royal. Staff will discuss the issue with CRD staff.
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
9.3.4 New Business
CORRESPONDENCE
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT this meeting terminate. Time: 4:50 p.m. CARRIED
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