TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA - MARCH 10, 2015

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt)

   a) Minutes of the Committee of the Whole meeting held February 10, 2015................................ Pg. 1-6 b) Minutes of the Special Committee of the Whole Budget meeting held February 16, 2015........................................................................................................................................... Pg. 7-8 c) Minutes of the Special Committee of the Whole meeting held February 17, 2015 ................. Pg. 9-10 d) Minutes of the Special Committee of the Whole Budget meeting held March 4, 2015 ......... Pg. 11-15

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

    6.1.1 **Chair’s Report**
   
    6.1.2 **Business Arising from Previous Minutes**
   
    6.1.3 **Reports**
   
        **STAFF REPORTS**
   
        a) **Building and Bylaw Enforcement Report**
            1. Report dated March 5, 2015 from the Director of Protective Services......................................................................... Pg. 16-22
   
            **Staff Recommendation:**
            THAT the report dated March 5, 2015 from the Director of Protective Services titled “Building and Bylaw Enforcement Report” be received for information.
   
        b) **View Royal Public Safety Building Report for the month of February 2015** ................................................................................................. Pg. 23-32
   
        c) **West Shore RCMP 2014 Annual Year End Report**........................... Pg. 33-60
   
    6.1.4 **New Business**
   

   6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

    6.2.1 **Chair’s Report**
   
    6.2.2 **Business Arising from Previous Minutes**
   
    6.2.3 **Reports**
   
        **STAFF REPORTS**
   
        a) **Policy Manual Review**
            1. Report dated March 3, 2015 from the Corporate Services Clerk ......... Pg. 61-79
   
            **Staff Recommendation:**
            THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:
            - Policy No. 0100-031 – Correspondence to Mayor and Council
            - Policy No. 0500-010 Staff Attendance at Council Meetings
            - Policy No. 0700-031 Employee Dinner Allowance
            - Policy No. 6400-033 Application Fees
            - Policy No. 6400-034 Foundation Permit
            - Policy No. 6400-035 Zoning and Rezoning Opting Out and Into Secondary Suites Provisions
   
            AND THAT the Committee recommend to Council that the following policy be amended:
            - Policy No. 6400-020 Preliminary Layout Approvals, extension of
   
        b) **Chief Administrative Officer Update**
            1. Report dated March 6, 2015 from the Chief Administrative Officer...... Pg. 80-84
   
            **Staff Recommendation:**
            THAT the report dated March 6, 2015 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information.
   
        **OTHER REPORTS**
   
    6.2.4 **New Business**
   

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 CALL MEETING TO ORDER (Mayor Screech)

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

9. BUSINESS ITEMS

   9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Rogers, Chair

    9.1.1 **Chair’s Report**
   
    9.1.2 **Business Arising from Previous Minutes**
   
    9.1.3 **Reports**
   
        **STAFF REPORTS**
   
        a) **Welland Legacy Park – Maintenance Costs Requested by Lifecycles**
            1. Email dated February 19, 2015, Re: Maintenance Costs for Welland Legacy Park ................................................................................ Pg. 85-86
   
        b) **Private Use Garden Agreement – Game Road Nature Park**
            1. Report dated March 3, 2015 from the Engineering Clerk ........... Pg. 87-93
   
            **Staff Recommendation:**
            THAT the Committee recommends that Council accept the terms of the proposed agreement with Strata VIS3076 at 14 Erskine Lane, for a private use garden within Game Road Nature Park;
            AND THAT the Committee recommends that Council authorize staff to proceed with the preparation of a formal agreement.
   
        **COMMITTEE REPORTS**
   
        **OTHER REPORTS**
   
    9.1.4 **New Business**
   
    9.1.5 **Correspondence**
   

   9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

    9.2.1 **Chair’s Report**
   
    9.2.2 **Business Arising from Previous Minutes**
   
    9.2.3 **Reports**
   
        **STAFF REPORTS**
   
        a) **Environmental Development Permit No. 2015/01 – 315 Stewart Avenue**
            1. Report dated March 5, 2015 from the Planner ......................... Pg. 94-124
   
            **Staff Recommendation:**
            THAT the report dated March 5, 2015 from the Planner titled “Environmental Development Permit No. 2015/01 – 315 Stewart Avenue” be received for information.
   
        b) **Development Variance Permit No. 2015/03 – 130 Burnett Road**
            1. Report dated March 3, 2015 from the Senior Planner............ Pg. 125-137
   
            **Staff Recommendation:**
            THAT the report dated March 3, 2015 from the Senior Planner titled “Development Variance Permit No. 2015/03 – 130 Burnett Road” be received for information.
   
        c) **Regional Sustainability Strategy**
            1. Report dated March 5, 2015 from the Director of Development Services ............................................................ Pg. 138-296
   
            **Staff Recommendation:**
            THAT the report dated March 5, 2015 from the Director of Development Services titled “Regional Sustainability Strategy” be received for information.
   
        d) **Changes to BC Liquor Licensing on April 1, 2015**
            1. Report dated March 3, 2015 from the Planner ....................... Pg. 297-298
   
            **Staff Recommendation:**
            THAT the report dated March 3, 2015 from the Planner titled “Changes to BC Liquor Licensing on April 1, 2015” be received for information.
   
        e) **Mooring Buoys – Esquimalt Harbour**
            1. Report dated February 27, 2015 from the Planner ................ Pg. 299-330
   
            **Staff Recommendation:**
            THAT the report dated February 27, 2015 from the Planner titled “Mooring Buoys – Esquimalt Harbour” be received for information.
   
        f) **Chilco Road Addressing Options**
            1. Report dated March 4, 2015 from the Planner ....................... Pg. 331-338
   
            **Staff Recommendation:**
            THAT the report dated March 4, 2015 from the Planner titled “Chilco Road Addressing Options” be received for information.
   
        g) **CRD Bicycle Wayfinding Pilot Program**
            1. Report dated March 4, 2015 from the Planner ....................... Pg. 339-348
   
            **Staff Recommendation:**
            THAT the report dated March 4, 2015 from the Planner titled “CRD Bicycle Wayfinding Pilot Program” be received for information.
   
        **COMMITTEE REPORTS**
   
    9.2.4 **New Business**
   

   9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

    9.3.1 **Chair’s Report**
   
    9.3.2 **Business Arising from Previous Minutes**
   
    9.3.3 **Reports**
   
        **STAFF REPORTS**
   
        **COMMITTEE REPORTS**
   
    9.3.4 **New Business**
   

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, April 14, 2015 at 3:30 p.m.