MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 10, 2015

1. CALL TO ORDER

Mayor Screech called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the agenda be amended to include item 6.1.3(b)(1);

AND THAT the agenda be approved as amended.

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held January 13, 2015

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the minutes of the Committee of the Whole meeting held January 13, 2015 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

a) A. Evans, Ecological Restoration Project of Portage Park, Re: Update on the Restoration Project of Portage Park

A. Evans gave an overview of the restoration project in Portage Park, introduced the new project leader, and discussed future volunteer work parties and partnership opportunities with the Greater Victoria Green Team.

5. PUBLIC PARTICIPATION PERIOD

a) A. Tetlow, 81 High Street, commended the achievements of the Ecological Restoration Project in Portage Park and requested that a similar program be extended to Knockan Hill Park.

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.2 Chair's Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

Staff Reports

a) Building and Bylaw Enforcement Report

1. Report dated February 5, 2015 from the Director of Protective Services

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the report dated February 5, 2015 from the Director of Protective Services titled "Building and Bylaw Enforcement Report" be received for information. CARRIED

b) West Shore RCMP Detachment Mayor's Report for the month of January 2015

1. View Royal 2015 Policing Priorities

The Inspector reviewed the report for the Committee and discussed cyclist accidents, traffic enforcement and RCMP presence in the community.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the West Shore RCMP Detachment Mayor's report for the month of January 2015 be received for information. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

COW-03-15 THAT the View Royal 2015 Policing Priorities be forwarded to Inspector Chomyn for comment. CARRIED

c) View Royal Public Safety Building Report for the month of January 2015

The Fire Chief and Committee discussed deficiencies being completed by the contractor at the new public safety building, the project budget and anticipated building occupancy.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the View Royal Public Safety Building Report for the month of January 2015 be received for information. CARRIED

d) Capital Regional District Animal Control Summary for 2014

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the Capital Regional District Animal Control Summary for 2014 be received for information. CARRIED

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair's Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Chief Administrative Officer Update

1. Report dated February 4, 2015 from the Chief Administrative Officer

The Chief Administrative Officer gave an overview of the report, provided the 2015 – 2019 Financial Plan binders and reviewed the budget background information with a PowerPoint presentation.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the report dated February 4, 2015 from the Chief Administrative Officer titled "Chief Administrative Officer Update" be received for information. CARRIED

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the meeting now recess at 4:27 p.m.

EVENING BREAK

CALL TO RECONVENE

Mayor Screech called the meeting to order at 7:01 p.m.

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Planner J. Cochrane, Executive Assistant

6 members of the public 0 members of the press

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

9 BUSINESS ITEMS

9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair's Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair's Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

a) Official Community Plan Amendment No. 2014/02 and Rezoning Application No. 2014/13 – 102 Atkins Road

1. Report dated February 3, 2015 from the Senior Planner

The Senior Planner gave an overview of the report.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the report dated February 3, 2015 from the Senior Planner titled "Official Community Plan Amendment No. 2014/02 and Rezoning Application No. 2014/13 – 102 Atkins Road" be received for information. CARRIED

b) Development Variance Permit No. 2015/02 – 17A Jedburgh Road

1. Report dated February 2, 2015 from the Planner

The Planner gave an overview of the report.

The Committee discussed the greenspace, tree removal and access options.

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the report dated February 2, 2015 from the Planner titled "Development Variance Permit No. 2015/02 – 17A Jedburgh Road" be received for information. CARRIED

c) Environmental Development Permit No. 2014/14 – 25 Stillwater Road

1. Report dated February 4, 2015 from the Planner

The Planner gave an overview of the report.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the report dated February 4, 2015 from the Planner titled "Environmental Development Permit with Variances No. 2014/14 – 25 Stillwater Road" be received for information. CARRIED

The Committee requested that staff arrange a session on Development Permits including guidelines and conditions.

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.3.1 Chair's Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

9.3.4 New Business

9. CORRESPONDENCE

10. QUESTION PERIOD

11. MOTIONS & NOTICES OF MOTION

12. CLOSED MEETING RESOLUTION

13. TERMINATION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT this meeting terminate. Time: 7:36 p.m. CARRIED