Finance & Administration Report - Policy Manual Review

Policy Manual Review

RECOMMENDATION:

THAT the Committee recommends to Council that the following policies be removed from the Policy Manual:

• Policy No. 0100-031 Correspondence to Mayor & Council
• Policy No. 0500-010 Staff Attendance at Council Meetings
• Policy No. 0700-031 Employee Dinner Allowance
• Policy No. 6400-033 Application Fees
• Policy No. 6400-034 Foundation Permit
• Policy No. 6400-035 Zoning and Rezoning Opting Out and Into Secondary Suites Provisions

AND THAT the Committee recommends to Council that the following policy be amended:

• Policy No. 6400-020 Preliminary Layout Approvals, extension of

DIRECTOR OF DEVELOPMENT SERVICES' COMMENTS:

I concur with the recommendation.

DIRECTOR OF PROTECTIVE SERVICES' COMMENTS:

I concur with the recommendation.

DIRECTOR OF CORPORATE ADMINISTRATION'S COMMENTS:

I concur with the recommendation.

CHIEF ADMINISTRATIVE OFFICER'S COMMENTS:

I concur with the recommendation.

PURPOSE OF REPORT:

To provide a list of policies recommended for removal or amendment from the Policy Manual.

BACKGROUND/DISCUSSION:

As part of an on-going update to the Town's Policy Manual, some policies have been flagged by staff for amendments, repeal or removal from the Policy Manual. These policies have been identified as such given that they may be obsolete or unnecessary as they are covered already by Town bylaws (the more effective tool for regulating or directing the public's actions as opposed to an unenforceable policy) or Provincial legislation (which would supersede municipal bylaws anyhow); are outdated with respect to current practice; or are Council resolutions that dealt with an ephemeral matter and are not truly operational policies.

Schedule "A" (see attached) lists the policies for proposed repeal with the rationale for removal and the policy for amendment. As well, copies of these policies are provided for reference. Schedule "B" (see attached) is the current version of "Policy No. 6400-020 Preliminary Layout Approvals, extension of" followed by the draft amendment version of this policy.

RECOMMENDATION:

THAT the Committee recommends to Council that the following policies be removed from the Policy Manual:

• Policy No. 0100-031 Correspondence to Mayor & Council
• Policy No. 0500-010 Staff Attendance at Council Meetings
• Policy No. 0700-031 Employee Dinner Allowance
• Policy No. 6400-033 Application Fees
• Policy No. 6400-034 Foundation Permit
• Policy No. 6400-035 Zoning and Rezoning Opting Out and Into Secondary Suites Provisions

AND THAT the Committee recommends to Council that the following policy be amended:

• Policy No. 6400-020 Preliminary Layout Approvals, extension of

SUBMITTED BY: J. Crockett, Corporate Services Clerk

REVIEWED BY: S. Jones, Director of Corporate Administration