CHILCO RD ADDRESSING OPTIONS

TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE REPORT

TO: Committee of the Whole DATE: March 4, 2015 FROM: James Davison MCIP RPP, Planner MEETING DATE: March 10, 2015

CHILCO RD ADDRESSING OPTIONS

RECOMMENDATION

THAT Committee receive this report for information.

CHIEF ADMINISTRATIVE OFFICER'S COMMENTS

I concur with the recommendation.

DIRECTOR OF DEVELOPMENT SERVICES' COMMENTS

I concur with the recommendation.

DIRECTOR OF ENGINEERING'S COMMENTS

I concur with the recommendation.

PURPOSE OF REPORT

To present Committee with information relating to changes required to addressing and street name issues to facilitate Phase 6 and 7 build-out for the 'Summit at Thetis'.

BACKGROUND

Chilco Road is currently built out in two parts; west and east. Phase 6 and 7 of the Summit at Thetis are creating a loop out of these two parts, and require additional addressing on the new portion of Chilco Rd in Phases 6 and 7. Unfortunately, there is not enough of a gap in addressing between the west and east side to slot the new, required addressing into the gap. The current pattern of addressing progresses in a clockwise fashion, ending at 2400 Chilco Rd, whereas the east side addresses start at 2422 Chilco. This leaves only 21 potential addresses remaining for Phases 6 and 7, which is not enough to facilitate the development as anticipated.

There is also the issue of wayfinding and legibility in the immediate neighbourhood. Currently, the loop nature of Chilco Rd means that one encounters the intersection of Chilco Rd and Chilco Rd directly west of Six Mile Rd. This can be very confusing for those who are not familiar with the situation, and staff has fielded numerous complaints over this issue through the last several years.

ISSUES AND ANALYSIS

Staff has grappled with this addressing issue, searching for a viable solution which would impact the least properties possible. The solution must facilitate the proposed Phase 6 and 7 subdivisions and also address the wayfinding issue. Staff has arrived at two options, explained below.

Option A

• Renumbering 2422, 2424, 2426 and 2428 Chilco Rd
• Changing the name of the easternmost portion of Chilco Rd to something which pleases Council
• Leaving the numbering on the new road as it exists now (2400 block).

Option B

• Renumbering 2422, 2424, 2426 and 2428 Chilco Rd
• Changing the name of the easternmost portion of Chilco Rd to something which pleases Council
• Renumbering the 14 properties to match Thetis Vale Crescent's numbering scheme (101...and so on)

The two options are attached; the red areas indicate the areas of change. The red road is the portion which will become a new, renamed road. The town's policy for suggested street names is also attached to the report.

Both options affect the same number of properties, and involve the same number of address changes. Option B's additional requirement of changing street numbers makes more long-term sense, but is more intrusive for the properties which are on the newly named road. Option A merely presents the bare minimum impact.

Staff prefers Option A.

Both options eliminate the Chilco Rd / Chilco Rd intersection. Staff suggests that if one of these options is taken, that a directional sign be placed at that intersection pointing north to Chilco Rd be considered.

POLICY

Address changes, whether it be numbering and/or a street name change, are very disruptive to residents. Staff will follow the Town's Addressing policy surrounding address changes as follows:

POLICY:

2.0 Changes of address should be performed with customer service, public consultation and the public good in mind.

PROCEDURES:

In preparing for assigning a new address or changing an existing address staff will:

2.1 Issue two months' notice in writing to the lot owner and affected agencies such as the CRD, utility providers etc. in the case of a Town-initiated address change. 2.2 Clearly indicate the reasoning behind the change of address in both written and verbal correspondence. 2.3 Correspond with Canada Post to ensure a smooth transition. 2.4 Not change addresses during active permitting or other applications processes (rezoning, subdivision etc), but rather do so once they are complete.

PUBLIC CONSULTATION

In the case of these changes, Staff recommends that an Open House be held to discuss the changes and to solicit opinion from the neighbourhood; specifically those who are directly impacted from the changes, but also those who would benefit from improved wayfinding in the area.

TIMELINE

Staff suggests that consultation be done in advance of the summer holiday; April or May would be good months for the Open House.

RECOMMENDATION

THAT Committee receive this report for information.

SUBMITTED BY James Davison MCIP RPP, Planner

REVIEWED BY Lindsay Chase, MCIP RPP, Director of Development Services

ATTACHMENTS

1. Option A (staff preferred)
2. Option B
3. Town Policy – Suggested Street Names