Town of View Royal Committee of the Whole Meeting Agenda - April 14, 2015
The formal agenda listing for the Committee of the Whole meeting, detailing business items in Protective Services, Finance & Administration, Parks & Recreation, Planning & Development, and Public Works.
TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING
TUESDAY, APRIL 14, 2015 @ 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
1. CALL TO ORDER (Mayor Screech)
2. APPROVAL OF AGENDA
(motion to approve)
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
(motion to adopt)
a) Minutes of the Committee of the Whole meeting held March 10, 2015 (Pg. 1-10) b) Minutes of the Special Committee of the Whole Budget meeting held March 16, 2015 (Pg. 11-14)
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports
STAFF REPORTS
a) Building and Bylaw Enforcement Report
- Report dated April 9, 2015 from the Director of Protective Services (Pg. 15-21)
Staff Recommendation: THAT the report dated April 9, 2015 from the Director of Protective Services titled “Building and Bylaw Enforcement Report” be received for information.
b) Fire Department Report for January, February and March 2015
- Report dated April 14, 2015 from the Fire Chief (Pg. 22-28)
Staff Recommendation: THAT the report dated April 14, 2015 from the Fire Chief titled “Fire Department Report for January, February and March 2015” be received for information.
c) Public Safety Building Report for March 2015 (Pg. 29-35) d) West Shore RCMP Mayor’s Report for March 2015 (Pg. 36-39)
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports
STAFF REPORTS
a) DCC Reserve Fund Outstanding Amount Owed
- Report dated April 8, 2015 from the Director of Finance (Pg. 40-41)
Staff Recommendation: THAT the Committee recommends that Council deems the amount outstanding from Development Cost Charge Reserve Fund Expenditure Bylaw No. 675, 2007 as being repaid in full by the interest earned on the DCC Reserve Fund (Parkland Acquisition) to December 31, 2014.
b) IT Strategic Plan
- Report dated April 1, 2015 from the Director of Finance (Pg. 42-80)
Staff Recommendation: THAT the report dated April 1, 2015 from the Director of Finance titled “IT Strategic Plan” be received for information.
c) Advance Notification Opportunities
- Report dated April 8, 2015 from the Director of Corporate Administration (Pg. 81-83)
Staff Recommendation: THAT the report dated April 8, 2015 from the Director of Corporate Administration titled “Advance Notification Opportunities” be received.
d) Action List Update – 1st Quarter
- Report dated April 9, 2015 from the Executive Assistant (Pg. 84-111)
Staff Recommendation: THAT the report dated April 9, 2015 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information.
e) Chief Administrative Officer Update
- Report dated April 9, 2015 from the Chief Administrative Officer (Pg. 112-116)
Staff Recommendation: THAT the report dated April 9, 2015 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information.
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
EVENING BREAK
8.1 CALL MEETING TO ORDER (Mayor Screech)
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports
STAFF REPORTS
a) Bee Swarm Boxes
- Report dated April 8, 2015 from the Director of Development Services (Pg. 117-119)
Staff Recommendation: THAT the report dated April 8, 2015 from the Director of Development Services titled “Bee Swarm Boxes” be received for information.
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business 9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
9.2.1 Chair’s Report 9.2.2 Business Arising from Previous Minutes 9.2.3 Reports
STAFF REPORTS
a) Environmental Development Permit – 291 Kerwood Street
- Report dated April 7, 2015 from the Planner (Pg. 120-139)
Staff Recommendation: THAT the report dated April 7, 2015 from the Planner titled “Environmental Development Permit – 291 Kerwood Street” be received for information.
b) Chilco Road Addressing – Solution Options and Open House
- Report dated April 7, 2015 from the Planner (Pg. 140-150)
Staff Recommendation: THAT the report dated April 7, 2015 from the Planner titled “Chilco Road Addressing – Solution Options and Open House” be received for information.
c) Street Naming – Chilco Road at Atkins Road
- Report dated April 9, 2015 from the Senior Planner (Pg. 151-158)
Staff Recommendation: THAT the Committee select a new name for the section of Chilco Road between Atkins Road and the Esquimalt and Nanaimo (E&N) rail right-of-way.
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair’s Report 9.3.2 Business Arising from Previous Minutes 9.3.3 Reports
STAFF REPORTS
a) Storm Water Regulation Bylaw No. 902, 2015
- Report dated April 9, 2015 from the Chief Administrative Officer (Pg. 159-192)
Staff Recommendation: THAT the Committee recommend to Council that the Storm Water Regulation Bylaw No. 902, 2015 be forwarded to select parties for comment prior to receiving readings.
COMMITTEE REPORTS
9.3.4 New Business
10. CORRESPONDENCE
a) Letter dated March 16, 2015 from H.S. Whitney, President, Strata Plan VIS4909, The Gardens at Aldersmith, Re: Traffic Congestion on Hallowell Road (Pg. 193)
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
Next Committee of the Whole Meeting: Tuesday, May 12, 2015 at 3:30 p.m.
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