2015 04 14 Committee of the Whole Agenda
Town of View Royal Committee of the Whole Meeting Agenda - April 14, 2015
The formal agenda listing for the Committee of the Whole meeting, detailing business items in Protective Services, Finance & Administration, Parks & Recreation, Planning & Development, and Public Works.
Minutes of a Committee of the Whole Meeting Held on Tuesday, March 10, 2015
Official record of the previous Committee of the Whole meeting, including discussions on Welland Legacy Park maintenance, private use garden agreements, and regional sustainability strategies.
Minutes of a Special Committee of the Whole Budget Meeting Held on Monday, March 16, 2015
Minutes from a special meeting focused on the 2015 draft budget, including discussions on grants-in-aid and financial plan deliberations for 2015-2019.
Staff Report: Building and Bylaw Enforcement Report
Monthly update on the operations of the Building and Bylaw department, noting the relocation to the new Public Safety Building and recent construction projects.
Appendix: 2015 Building and Bylaw Report Statistics - March
Statistical charts and tables regarding building permits, construction values, and bylaw complaint trends through March 2015.
Staff Report: Fire Department Report for January, February, March 2015
Quarterly operational report from the Fire Chief regarding inspections, training, emergency programs, and the move to the new fire hall.
Appendix: View Royal Fire Rescue Annual and Monthly Statistics 2015
Detailed statistical breakdown of emergency calls, fire prevention activities, and training hours for the first quarter of 2015.
Staff Report: View Royal Public Safety Building Monthly Report for March 2015
A project status report from the architects regarding the final stages of the Public Safety Building construction, including occupancy and change orders.
Staff Report: West Shore RCMP Mayor's Report for the Month of March 2015
Monthly policing update from the West Shore RCMP detailing call volumes, specific criminal investigations, and guard room statistics.
Staff Report: DCC Reserve Fund Outstanding Amount Owed
Report recommending that $62,000 borrowed from the DCC Reserve Fund for parkland acquisition in 2007 be deemed repaid via earned interest.
Staff Report: IT Strategic Plan
Analysis of three investment options for municipal IT services following a strategic review by MYRA Systems Corp.
Appendix: IT Strategic Plan and Roadmap Prepared by MYRA Systems Corp.
Comprehensive 5-year roadmap for municipal technology investment, infrastructure stabilization, and governance improvements.
Staff Report: Advance Notification Opportunities
Review of tools used by the Town to notify residents of changes impacting their property, such as addressing changes and development applications.
Staff Report: Action List Update – 1st Quarter
Cover report providing the Town's current Action List for the Committee's review.
Appendix: Council & Committee Action Lists
Detailed tracking tables of outstanding and completed council resolutions across all municipal departments.
Staff Report: CAO Update
General administrative update from the Chief Administrative Officer covering staffing, ongoing capital projects, and department activities.
Staff Report: Bee Swarm Boxes
Analysis of a request to place baited swarm boxes in Town parks to collect honeybee swarms.
Staff Report: Environmental Development Permit – 291 Kerwood Street
Report on an application for a permit to authorize repair work done to a boathouse structure in an environmentally sensitive area.
Appendix: 291 Kerwood Street - Subject Property Map
Cadastral map showing the location and boundaries of the subject property on Kerwood Street.
Appendix: 291 Kerwood Street - Subject Property Orthophoto
Aerial photograph with property line overlays for the boathouse permit application site.
Appendix: 291 Kerwood Street - Applicant's Statement
A letter from the property owners explaining the history of the boathouse and the necessity of the repairs.
Appendix: 291 Kerwood Street - Land Surveyor's Site Plan
Professional survey plans detailing the boathouse's position relative to the high water mark and property lines.
Appendix: 291 Kerwood Street - Boathouse Elevations and Design Plans
Architectural drawings and exterior elevations of the boathouse structure by JC Scott ECO Design.
Appendix: 291 Kerwood Street - Engineer's Statement
Structural engineering letter confirming the repairs meet Building Code requirements.
Appendix: 291 Kerwood Street - Environmental Impact Assessment
Assessment report by Swell Environmental Consulting regarding the boathouse repair's impact on the foreshore and marine environment.
Appendix: 291 Kerwood Street - Boathouse Photos
Photographic evidence showing the boathouse before and after structural improvements.
Staff Report: Chilco Rd Addressing – Solution Options and Open House
Report presenting options to resolve address confusion at the Chilco Rd / Chilco Rd intersection, suggesting a public open house.
Appendix: Chilco Addressing Changes - Option A, B, and C Maps
Color-coded maps illustrating the different proposed naming and renumbering schemes for Chilco Road.
Appendix: Open House Invitation Area Map
Map defining the geographic area of residents to be invited to the upcoming addressing open house.
Appendix: Suggestions for Street Names - Pioneers and Placenames in View Royal
A historical list of potential new street names based on local pioneers and geographical history.
Staff Report: Street Naming – Chilco Road at Atkins Road
Report specifically addressing the renaming of a disconnected section of Chilco Road near Atkins Road.
Appendix: Street Naming Attachments - Maps and Historical Names
Location maps and historical pioneer name list supporting the Atkins Road street naming decision.
Staff Report: Storm Water Regulation Bylaw No. 902, 2015
Introductory report for a new bylaw to regulate drainage systems and discharge of storm water, replacing a 1995 version.
Town of View Royal Bylaw No. 902 - Storm Water Regulation
The full legal text of the proposed Storm Water Regulation Bylaw, including definitions, drainage control rules, and schedules of prohibited waste.
Correspondence: Letter from H.S. Whitney re: Traffic Congestion on Hallowell Road
A letter from a Strata President requesting the removal of parking spots on Hallowell Road to improve sight lines and reduce congestion near Thrifty's.