Minutes of a Committee of the Whole Meeting Held on Tuesday, March 10, 2015

MINUTES OF A COMMITTEE OF THE WHOLE MEETING

HELD ON TUESDAY, MARCH 10, 2015

PRESENT WERE:

• Mayor Screech
• Councillor Mattson
• Councillor Rast
• Councillor Rogers
• Councillor Weisgerber

PRESENT ALSO:

• S. Jones, Director of Corporate Administration
• J. Rosenberg, Director of Engineering
• L. Chase, Director of Development Services
• S. Wright, Sergeant, West Shore RCMP
• J. Cochrane, Executive Assistant

0 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the agenda be amended to include item 9.1.2(a), 9.3.4(a), and 9.3.4(b); AND THAT the agenda be approved as amended.

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held February 10, 2015

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Committee of the Whole meeting held February 10, 2015 be adopted. CARRIED

b) Minutes of the Special Committee of the Whole Budget meeting held February 16, 2015

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Special Committee of the Whole Budget meeting held February 16, 2015 be adopted. CARRIED

c) Minutes of the Special Committee of the Whole meeting held February 17, 2015

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Special Committee of the Whole meeting held February 17, 2015 be adopted. CARRIED

d) Minutes of the Special Committee of the Whole meeting held March 4, 2015

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Special Committee of the Whole meeting held March 4, 2015 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair's Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

Staff Reports

a) Building and Bylaw Enforcement Report

1. Report dated March 5, 2015 from the Director of Protective Services

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the report dated March 5, 2015 from the Director of Protective Services entitled "Building and Bylaw Enforcement Report" be received for information. CARRIED

b) View Royal Public Safety Building Report for the month of February 2015

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the View Royal Public Safety Building Report for the month of February 2015 be received for information. CARRIED

c) West Shore RCMP 2014 Annual Year End Report

Sgt. Steve Wright gave a brief overview of the report.

The Committee discussed weapons offences statistics and the current level of RCMP officers per capita.

The Committee also discussed the 40 Days for Life/Pro-Choice protest at the intersection of Helmcken Road and Island Highway, including RCMP involvement and distance requirements.

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the West Shore RCMP 2014 Annual Year End report be received for information. CARRIED

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair's Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Policy Manual Review

1. Report dated March 3, 2015 from the Corporate Services Clerk

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

COW-05-15: THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:

• Policy No. 0100-031 Correspondence to Mayor and Council
• Policy No. 0500-010 Staff Attendance at Council Meetings
• Policy No. 0700-031 Employee Dinner Allowance
• Policy No. 6400-033 Application Fees
• Policy No. 6400-034 Foundation Permit
• Policy No. 6400-035 Zoning and Rezoning Opting Out and Into Secondary Suites Provisions

AND THAT the Committee recommend to Council that the following policy be amended:

• Policy No. 6400-020 Preliminary Layout Approvals, extension of

CARRIED

b) Chief Administrative Officer Update

1. Report dated March 6, 2015 from the Chief Administrative Officer

The Committee discussed the View Royal Archives digitization project and parking for Portage Park as well as the Eagle Creek Village development.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the report dated March 6, 2015 from the Chief Administrative Officer titled "Chief Administrative Officer Update" be received for information. CARRIED

c) Regional Sustainability Strategy (RSS) - Introduction

The Director of Development Services gave a brief background on the development of the Regional Sustainability Strategy and reviewed the list of implications for the Town.

The Committee discussed the public hearing date, provision of water services, emergency management, food sustainability, rural settlement areas and the alignment of the RSS with the Town's Official Community Plan.

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the meeting now recess at 4:06 p.m.

---

EVENING BREAK

---

CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.

PRESENT WERE:

• Mayor Screech
• Councillor Mattson
• Councillor Rast
• Councillor Rogers
• Councillor Weisgerber

PRESENT ALSO:

• S. Jones, Director of Corporate Administration
• L. Chase, Director of Development Services
• J. Rosenberg, Director of Engineering
• J. Chow, Senior Planner
• J. Davison, Planner
• J. Cochrane, Executive Assistant

5 members of the public 0 members of the press

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

a) P. Hyslop, 325 Stewart Ave., expressed his support of mooring buoys in Esquimalt Harbour and discussed their historic use by View Royal residents and visitors.

b) B. Haymes, 306 Bessborough Ave., stated that View Royal should continue to be recognized as a marine-oriented Town and noted the historic use of the water by residents for boating activities.

c) C. Chang, 315 Stewart Ave., discussed the environmental precautions being taken during the replacement of the dock at 315 Stewart Ave.

9. BUSINESS ITEMS

9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair's Report

9.1.2 Business Arising from Previous Minutes

a) Edwards Park

Councillor Rogers noted his concern about damage to the natural habitat from dirt biking that is taking place in Edwards Park. The Committee and the Director of Engineering discussed the installation of fencing and possible volunteer assistance with invasive species removal.

9.1.3 Reports

STAFF REPORTS

a) Welland Legacy Park – Maintenance Costs Requested by Lifecycles

The Director of Engineering gave an overview of the maintenance costs of various parks in View Royal and the extensive work that Lifecycles Project Society is completing in Welland Legacy Park as originally contemplated when their involvement in the orchard was conceived.

The Committee discussed various costs to maintain the park, tracking usage of funding, future funding requirements and community benefits.

1. Email dated February 19, 2015, Re: Maintenance Costs for Welland Legacy Park

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-06-15: THAT the email dated February 19, 2015, Re: Maintenance Costs for Welland Legacy Park be received for information;

AND THAT the Committee recommend to Council that Lifecycles be given a total of $11,000 for maintenance and administration costs in 2015 and a maximum of $9,500 in 2016. CARRIED

b) Private Use Garden Agreement – Game Road Nature Park

1. Report dated March 3, 2015 from the Engineering Clerk

The Director of Engineering gave an overview of the report and discussed the requirement for Strata approval of the concept, insurance and the uncertainty regarding the success of garden plots in Game Road Nature Park.

The Committee requested that the agreement with the Strata include a requirement that the Strata restore the garden plots area at their expense upon termination.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

COW-07-15: THAT the Committee recommend that Council accept the terms of the proposed private use garden agreement with Strata VIS3076 at 14 Erskine Lane for space within Game Road Nature Park as outlined in the Engineering Clerk's March 3, 2015 report entitled "Private Use Garden Agreement – Game Road Nature Park" with the inclusion of provisions to remove their items and restore the area upon termination;

AND THAT the Committee recommend that Council authorize staff to proceed with the preparation of a formal agreement. CARRIED

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair's Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

a) Environmental Development Permit No. 2015/01 – 315 Stewart Avenue

The Planner gave an overview of the report.

1. Report dated March 5, 2015 from the Planner

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the report dated March 5, 2015 from the Planner titled "Environmental Development Permit No. 2015/01 – 315 Stewart Avenue" be received for information. CARRIED

b) Development Variance Permit No. 2015/03 – 130 Burnett Road

The Senior Planner gave an overview of the report.

The Committee discussed fencing heights and the planting of trees as an alternative to fences.

1. Report dated March 3, 2015 from the Senior Planner

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the report dated March 3, 2015 from the Senior Planner titled "Development Variance Permit No. 2015/03 – 130 Burnett Road" be received for information. CARRIED

c) Regional Sustainability Strategy

1. Report dated March 5, 2015 from the Director of Development Services

MOVED BY: Councillor Screech SECONDED: Councillor Rast

COW-08-15: THAT the report dated March 5, 2015 from the Director of Development Services titled "Regional Sustainability Strategy" be received for information.

AND THAT staff compose a letter to the CRD which outlines the following:

• The Town is concerned that the context statement language is too prescriptive and does not allow for a municipality to creatively respond to the RSS;
• The Town is opposed to removing water service extension restrictions and instead would support the retention of the existing RUSCSPA boundary and service restrictions;
• The Town is concerned that any emergency management focus should be solely on CRD assets rather than local government matters to avoid duplication of services;
• The Town is concerned that the Rural Settlement Lands designation as conceived will further the fragmentation of rural lands;
• The Town would support the development of a business case analysis to better understand the rationale and costs associated with the proposed new service areas; this approach should be considered as part of an ongoing review of existing service areas;
• The Town would philosophically support a regional transportation authority and is interested in exploring proposed governance models;
• The Town would support the retention of agricultural lands within the ALR, recognizing that there are existing processes to address this issue;
• The Town finds many of the targets are lofty and a review of some of the proposed targets is necessary to ensure that a more pragmatic approach can be taken; and
• The Town would prefer a Public Hearing in the Fall rather than in August to ensure the best opportunity for public engagement.

CARRIED

d) Changes to BC Liquor Licensing on April 1, 2015

1. Report dated March 3, 2015 from the Planner

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the report dated March 3, 2015 from the Planner titled "Changes to BC Liquor Licensing on April 1, 2015" be received for information. CARRIED

e) Mooring Buoys – Esquimalt Harbour

1. Report dated February 27, 2015 from the Planner

The Planner gave an overview of the report.

The Committee discussed the regulation, enforcement and historical use of mooring buoys, as well as parking and dinghy storage.

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

COW-09-15: THAT the report dated February 27, 2015 from the Planner titled "Mooring Buoys – Esquimalt Harbour" be received for information;

AND THAT staff compose a letter to CFB Esquimalt which offers the following opinion:

• That private mooring buoys be for recreational use;
• That the historical use of private mooring buoys, including the use of a secondary line, be observed, particularly in Lime Kiln Cove;
• That private mooring buoys meet Transport Canada Regulations, or equivalent;
• That CFB Esquimalt require applicants for private mooring buoys to provide a plan for dinghy storage and associated vehicle parking; and
• That CFB Esquimalt not require the Town to be involved in regulation or enforcement of private mooring buoys.

CARRIED

2. Email dated March 5, 2015 Re: 2015 Mooring Buoys DND

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the email dated March 5, 2015 Re: 2015 Mooring Buoys DND be received for information. CARRIED

f) Chilco Road Addressing Options

1. Report dated March 4, 2015 from the Planner

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the report dated March 4, 2015 from the Planner titled "Chilco Road Addressing Options" be received for information. CARRIED

g) CRD Bicycle Wayfinding Pilot Program

1. Report dated March 4, 2015 from the Planner

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the report dated March 4, 2015 from the Planner titled "CRD Bicycle Wayfinding Pilot Program" be received for information. CARRIED

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.3.1 Chair's Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS COMMITTEE REPORTS

9.3.4 New Business

a) Hallowell Road Street Cleaning

The Committee discussed whether or not there had been any arrangements with Ralmax regarding street cleaning of Hallowell Road once the new businesses on the Esquimalt First Nation's land are operational. Staff will look into this matter.

b) Parking Concerns at Four Mile Pub

The Committee discussed the letter received regarding parking concerns at the Four Mile Pub and the response sent to the owners from the Chief Administrative Officer.

9. CORRESPONDENCE

10. QUESTION PERIOD

11. MOTIONS & NOTICES OF MOTION

12. CLOSED MEETING RESOLUTION

13. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT this meeting terminate. Time: 8:48 p.m. CARRIED