Minutes of a Committee of the Whole Meeting held Tuesday, April 14, 2015
Records of the previous meeting including discussions on fire department reports, IT strategic planning, and environmental development permits.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, APRIL 14, 2015
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Screech
- Councillor Rast
- Councillor Rogers
- Councillor Weisgerber
REGRETS:
- Councillor Mattson
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- L. Chase, Director of Development Services
- J. Lockhart, Senior Accountant
- E. Bolster, Deputy Municipal Clerk
- 0 members of the public
- 0 members of the press
1. CALL TO ORDER – Mayor Screech called the meeting to order at 3:32 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the agenda be amended to include item 6.2.3 (f);
AND THAT the agenda be approved as amended.
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held March 10, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the minutes of the Committee of the Whole meeting held March 10, 2015 be adopted. CARRIED
b) Minutes of the Special Committee of the Whole Budget meeting held March 16, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the minutes of the Special Committee of the Whole Budget meeting held March 16, 2015 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.2 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
a) Building and Bylaw Enforcement Report
- Report dated April 9, 2015 from the Director of Protective Services
The Director of Protective Services noted that the Town has no authority over the 40 Days for Life vigil as it is a police issue. Discussions are on-going between various agencies regarding the next vigil set for September 2015 to see how the situation can be improved.
The Committee and staff discussed bubble zones, protestors’ signage, and clean-up of unsightly premises.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the report dated April 9, 2015 from the Director of Protective Services entitled “Building and Bylaw Enforcement Report” be received for information. CARRIED
b) Fire Department Report for January – March 2015
- Report dated April 14, 2015 from the Fire Chief
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the Fire Department Report for January – March 2015 be received for information. CARRIED
c) Public Safety Building Report for March 2015
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the Public Safety Building report for March 2015 be received for information. CARRIED
d) West Shore RCMP Mayor’s Report for March 2015
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the West Shore RCMP Mayor's Report for March 2015 be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) DCC Reserve Fund Outstanding Amount Owed
- Report dated April 8, 2015 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
COW-14-15: THAT the Committee recommend that Council deems the amount outstanding from Development Cost Charge Reserve Fund Expenditure Bylaw No. 675, 2007 as being repaid in full by the interest earned on the DCC Reserve Fund (Parkland Acquisition) to December 31, 2014. CARRIED
b) IT Strategic Plan
- Report dated April 1, 2015 from the Director of Finance
The Chief Administrative Officer gave an overview of the report to the Committee.
The Committee and staff discussed IT levels of service and service delivery.
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the report dated April 1, 2015 from the Director of Finance titled “IT Strategic Plan” be received for information. CARRIED
c) Advance Notification Opportunities
- Report dated April 8, 2015 from the Director of Corporate Administration
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the report dated April 8, 2015 from the Director of Corporate Administration titled “Advance Notification Opportunities” be received. CARRIED
d) Action List Update – 1st Quarter
- Report dated April 9, 2015 from the Executive Assistant
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report dated April 9, 2015 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information. CARRIED
e) Chief Administrative Officer Update
- Report dated April 9, 2015 from the Chief Administrative Officer
Councillor Rogers noted that an opening celebration will be held on June 12, 2015 for the new Shoreline Trail.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast
THAT the report dated April 9, 2015 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
f) Property Tax Impact
- Report dated April 14, 2015 from the Director of Finance
The Chief Administrative Officer gave an overview of the report to the Committee.
The Committee requested information regarding the Town's tax increase in relation to other municipalities and the ratio between residential and commercial properties.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast
THAT the report dated April 14, 2015 from the Director of Finance titled “Property Tax Impact” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the meeting now recess at 4:37 p.m.
EVENING BREAK
CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE:
- Mayor Screech
- Councillor Rast
- Councillor Rogers
- Councillor Weisgerber
REGRETS:
- Councillor Mattson
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- J. Chow, Senior Planner
- E. Bolster, Deputy Municipal Clerk
- 9 members of the public
- 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
a) S. Whitney, 12-126 Hallowell Road, spoke to the Committee in regard to the Strata VIS4909's concerns with the congestion on Hallowell Road. He requested that preventative action such as "no parking" signage along both sides of Hallowell Road be installed in this area. b) A. Moore, 18-126 Hallowell Road, spoke to the Committee in regard to his concern with the vehicles parked on both sides of Hallowell Road. He stated that in order to get around the vehicles he has to go into the oncoming lane of traffic which poses a safety concern. c) F. Veerkamp, 19-126 Hallowell Road, spoke to the Committee in regard to his concern with the vehicles parked on both sides of Hallowell Road; stating the need to go into the oncoming lane of traffic to get around the vehicles.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
a) Bee Swarm Boxes
- Report dated April 8, 2015 from the Director of Development Services
The Director of Development Services gave an overview of the report to the Committee.
MOVED BY: Mayor Screech SECONDED: Councillor Rast
THAT the report dated April 8, 2015 from the Director of Development Services titled "Bee Swarm Boxes" be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
9.2.1 Chair's Report
The Chair noted that he had met with members of W.A.V.E.S. and requested that staff report back as to whether the Town can regulate mooring buoys and derelict vessels in the harbour.
He also noted that he had met with representatives from the Eagle View Elementary School PAC and they are requesting a sign and traffic calming along Watkiss Way. The Director of Development Services stated that the PAC may contact the Town and the Planning Department will assist them with the sign permit application process.
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Environmental Development Permit No. 2014-16 – 291 Kerwood Street
- Report dated April 7, 2015 from the Planner
The Committee and staff discussed the review conducted by a structural engineer and the possibility of a secondary suite in the studio.
J.C. Scott, 291 Kerwood Street, applicant, stated that prior to receiving a building permit there had been work done to repair a post that had been damaged. He also noted that the studio is wired with electricity but there is no intent to turn the studio into a secondary suite.
MOVED BY: Mayor Screech SECONDED: Councillor Rast
THAT the report dated April 7, 2015 from the Planner titled "Environmental Development Permit No. 2014/16 – 291 Kerwood Street" be received for information. CARRIED
b) Chilco Road Addressing – Solution Options and Open House
- Report dated April 7, 2015 from the Planner
MOVED BY: Mayor Screech SECONDED: Councillor Rast
THAT the report dated April 7, 2015 from the Planner titled "Chilco Road Addressing – Solution Options and Open House" be received for information. CARRIED
c) Street Naming – Chilco Road at Atkins Road
- Report dated April 9, 2015 from the Planner
The Committee and staff discussed the possibility of the existing address remaining in place and potential street names.
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
COW-15-15: THAT Committee recommend to Council that the section of Chilco Road between Atkins Road and the Esquimalt and Nanaimo (E&N) rail right-of-way be renamed Fagan Place. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair's Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Storm Water Regulation Bylaw No. 902, 2015
- Report dated April 9, 2015 from the Chief Administrative Officer
The Chief Administrative Officer gave an overview of the report to the Committee.
The Committee and staff discussed prohibited waste and consultation with businesses.
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
COW-16-15: THAT the Committee recommend to Council that the Storm Water Regulation Bylaw No. 902, 2015 be forwarded to select parties for comment prior to receiving readings. CARRIED
COMMITTEE REPORTS
9.3.4 New Business
10. CORRESPONDENCE
a) Letter dated March 16, 2015 from H.S. Whitney, President, Strata Plan VIS4909, The Gardens at Aldersmith, Re: Traffic Congestion on Hallowell Road
The Committee and staff discussed different options in regard to parking on both sides of Hallowell Road which pose a safety hazard to vehicles, cyclists and pedestrians.
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the letter dated March 16, 2015 from H.S. Whitney, President, Strata Plan VIS4909, The Gardens at Aldersmith, Re: traffic congestion on Hallowell Road be received. CARRIED
MOVED BY: Councillor Weisgerber SECONDED: Mayor Screech
COW-17-15: THAT the Committee recommend to Council that staff report back to Council in regard to options to eliminate traffic congestion along Hallowell Road. CARRIED
11. QUESTION PERIOD
a) F. Veerkamp, 19-126 Hallowell Road, questioned whether Town staff could speak to Thrifty Foods to see if the underground parking could be used for staff rather than Hallowell Road. b) R. Veerkamp, 19-126 Hallowell Road, questioned whether the timing of the light at the intersection of Admirals Road and Hallowell Road could be changed.
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 7:46 p.m. CARRIED
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