Staff Report: Policy Manual Review

TOWN OF VIEW ROYAL FINANCE & ADMINISTRATION REPORT

TO: Committee of the Whole DATE: May 5, 2015 FROM: J. Crockett, Corporate Services Clerk MEETING DATE: May 12, 2015

Policy Manual Review

RECOMMENDATION:

THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:

• Policy No. 5200-011 Regulation of Flow of Traffic;
• Policy No. 6400-010 Rezoning Finalization Subject to Development Details;
• Policy No. 6400-036 Natural Watercourse and Shoreline Areas Development Permit Area Interpretation;
• Policy No. 6400-037 Gross Floor Area Measurement;
• Policy No. 500.31 Emergency Preparedness Coordinator & Emergency Earthquake Plan; and
• Policy No. E-700.27 Employees – Pay Scale.

DIRECTOR OF CORPORATE ADMINISTRATION'S COMMENTS:

I concur with the recommendation.

CHIEF ADMINISTRATIVE OFFICER'S COMMENTS:

I concur with the recommendation.

PURPOSE OF REPORT:

To provide a list of policies recommended for removal from the Policy Manual.

BACKGROUND/DISCUSSION:

As part of an on-going update to the Town's Policy Manual, some policies have been flagged by staff for amendments, repeal or removal from the Policy Manual. These policies have been identified as such given that they may be obsolete or unnecessary as they are covered already by Town bylaws (the more effective tool for regulating or directing the public's action as opposed to an unenforceable policy) or Provincial legislation (which would supersede municipal bylaws anyhow); are outdated with respect to current practice; or are Council resolutions that dealt with an ephemeral matter and are not truly operational policies.

Schedule "A" (see attached) lists the policies for proposed repeal and the rationale for removal from the Policy Manual. As well, copies of these policies are provided for reference.

RECOMMENDATION:

THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:

• Policy No. 5200-011 Regulation of Flow of Traffic;
• Policy No. 6400-010 Rezoning Finalization Subject to Development Details;
• Policy No. 6400-036 Natural Watercourse and Shoreline Areas Development Permit Area Interpretation;
• Policy No. 6400-037 Gross Floor Area Measurement;
• Policy No. 500.31 Emergency Preparedness Coordinator & Emergency Earthquake Plan; and
• Policy No. E-700.27 Employees – Pay Scale.

SUBMITTED BY: J. Crockett, Corporate Services Clerk

REVIEWED BY: S. Jones, Director of Corporate Administration