MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JANUARY 13, 2015
Official record of the Committee of the Whole meeting held in January, including attendance, approvals, and recommendations to Council.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JANUARY 13, 2015
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration P. Hurst, Fire Chief/Director of Protective Services D. Becelaere, Deputy Director of Engineering L. Chomyn, Inspector, West Shore RCMP E. Bolster, Deputy Municipal Clerk
2 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held December 9, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Committee of the Whole meeting held December 9, 2015 be adopted CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Rast, Chair
6.1.2 Chair's Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Building and Bylaw Enforcement Report
- Report dated January 7, 2015 from the Director of Protective Services
The Director of Protective Services discussed the transition of the Building and Bylaw departments to the Fire Hall and a review of the Municipal Ticket Information Bylaw to ensure fines are consistent with other municipalities.
The Committee and the Director of Protective Services discussed building permit revenue.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the report dated January 7, 2015 from the Director of Protective Services titled "Building and Bylaw Enforcement Report" be received for information. CARRIED
b) West Shore RCMP Detachment Mayor's Report for the month of December 2014
The Inspector reviewed the report for the Committee and noted that in the near future he will be requesting feedback from Council in regard to policing priorities.
The Committee and the Inspector discussed incidents in View Royal; RCMP staffing; and Highland Road speed issues.
i. Letter dated November 18, 2014 from H. Rast, Chair, Community Policing Advisory Committee, Re: West Shore Community Policing Advisory Committee Grant Update
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the West Shore RCMP Detachment Mayor's report for the month of December 2014 be received for information. CARRIED
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the letter dated November 18, 2014 from H. Rast, Chair, Community Policing Advisory Committee, Re: West Shore Community Policing Advisory Committee Grant Update be received for information. CARRIED
c) View Royal Public Safety Building Report for the month of December 2014
The Fire Chief noted that work is progressing with the construction of the new public safety building and the testing and inspection phase will occur in the near future.
The Fire Chief and the Committee discussed current deficiencies with the building.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the View Royal Public Safety Building Report for the month of December 2014 be received for information. CARRIED
d) Fire Department Report for September - December 2014
- Report dated January 13, 2015 from the Fire Chief
The Fire Chief gave a summary of the report to the Committee.
The Committee and the Fire Chief discussed recent incidents and the launch of the new Departmental website in conjunction with the opening of the public safety building.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the report dated January 13, 2015 from the Fire Chief titled "Fire Department Report for September - December 2014" be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION - Mayor Screech, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) AVICC Resolution, Re. Candidates to Run in One Jurisdiction Only
- Report dated December 12, 2014 from the Director of Corporate Administration
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
COW-01-15 THAT the Committee recommend to Council that the Town of View Royal submit the following resolution to the Association of Vancouver Island and Coastal Communities (AVICC) regarding an amendment to the Local Government Act to prohibit a candidate from running in multiple jurisdictions:
"WHEREAS the simultaneous running for local government office by a candidate in multiple jurisdictions makes a mockery of the election process;
AND WHEREAS there is currently no mechanism in local government elections-related legislation to prohibit the simultaneous running for local government office by a candidate in multiple jurisdictions;
THEREFORE BE IT RESOLVED THAT the Province of British Columbia be requested to amend Part 3 of the Local Government Act to add a prohibition on the simultaneous running for local government office by a candidate in multiple jurisdictions." CARRIED
b) West Shore Parks and Recreation Society 2015 Budget
- Letter dated December 1, 2014 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: Proposed West Shore Parks and Recreation Society 2015 Budget
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
COW-02-15 THAT the Committee recommend to Council that the West Shore Parks and Recreation Society 2015 budget be approved in principle. CARRIED
c) Action List Update - 4th Quarter
- Report dated January 7, 2015 from the Executive Assistant
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the report dated January 7, 2015 from the Executive Assistant titled "Action List Update - 4th Quarter" be received for information.
d) Capital Project Update
- Report dated January 8, 2015 from the Senior Accountant
The Committee and the Deputy Director of Engineering discussed safety improvements to the intersection of Admirals and the Island Highway.
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the report dated January 8, 2015 from the Senior Accountant titled "Capital Project Update" be received for information. CARRIED
e) Chief Administrative Officer Update
- Report dated January 7, 2015 from the Chief Administrative Officer
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the report dated January 7, 2015 from the Chief Administrative Officer titled "Chief Administrative Officer Update" be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7 CORRESPONDENCE
8 CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the meeting now recess at 4:16 p.m.
EVENING BREAK
CALL TO RECONVENE - Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services P. Hurst, Director of Protective Services D. Becelaere, Deputy Director of Engineering J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Municipal Clerk
4 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
9 BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT - Councillor Rogers, Chair
9.1.1 Chair's Report The Chair noted that there had been a meeting at Shoreline School today between himself, Town staff and a Capital Regional District representative to discuss details regarding the proposed new path. He also thanked staff for the hard work done to complete the Chilco Trails.
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT - Councillor Weisgerber, Chair
9.2.1 Chair's Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Development Variance Permit No. 2014/05 - 305/309/313/317/319/325/329/333/337/341/345/349 Glenairlie Drive
- Report dated January 7, 2015 from the Senior Planner
The Senior Planner gave an overview of the report to the Committee.
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the report dated January 7, 2015 from the Senior Planner titled "Development Variance Permit No. 2014/05 - 305/309/313/317/319/325/329/333/337/341/345/349 Glenairlie Drive" be received for information. CARRIED
b) Environmental Development Permit No. 2014/15 - 333A Stewart Avenue
- Report dated January 5, 2015 from the Planner
The Planner gave an overview of the report to the Committee.
The Committee and staff discussed the wrapping deck along the shoreline and the ramp's length.
MOVED BY: Mayor Screech SECONDED: Councillor Rast
THAT the report dated January 5, 2015 from the Planner titled "Environmental Development Permit No. 2014/15 - 333A Stewart Avenue" be received for information. CARRIED
c) Environmental Development Permit with Variances No. 2014/08 - 77 Caton Place
- Report dated January 7, 2015 from the Planner
The Planner gave an overview of the report to the Committee.
K. Robertson, applicant, 77 Caton Place, indicated that he requires additional storage space and this proposed accessory building will serve that purpose. He noted that the location selected will minimize the impact of his water view.
The Committee and staff discussed the size of the proposed accessory building in relation to the neighbour's shed.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated January 7, 2015 from the Planner titled "Environmental Development Permit with Variances No. 2014/08 - 77 Caton Place" be received for information. CARRIED
d) Secondary Suite Fees
- Report dated January 5, 2015 from the Director of Development Services
The Director of Development Services gave an overview of the report to the Committee.
The Committee and staff discussed the annual renewal process including the current statutory declaration requirement and potential for electronic renewals.
MOVED BY: Councillor Rast SECONDED: Mayor Screech
THAT the report dated January 5, 2015 from the Director of Development Services titled "Secondary Suite Fees" be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION - Councillor Mattson, Chair
9.3.1 Chair's Report The Chair inquired about the potential to create of a list of current projects - both Town-funded and those undertaken by other agencies - occurring in the municipality.
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
9.3.4 New Business
9. CORRESPONDENCE
10. QUESTION PERIOD
11. MOTIONS & NOTICES OF MOTION
12. CLOSED MEETING RESOLUTION
13. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
THAT this meeting terminate. Time: 7:35 p.m. CARRIED
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