TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

COMMITTEE OF THE WHOLE MEETING

TUESDAY, OCTOBER 13, 2015 @ 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held September 8, 2015

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Rast, Chair

   6.1.1 Chair's Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports STAFF REPORTS a) Building and Bylaw Enforcement Report

   1. Report dated October 8, 2015 from the Director of Protective Services Staff Recommendation: THAT the report dated October 8, 2015 from the Director of Protective Services titled "Building and Bylaw Enforcement Report" be received for information.

   b) Fire Department Report for July – August 2015

   1. Report dated October 13, 2015 from the Fire Chief Staff Recommendation: THAT the report dated October 13, 2015 from the Fire Chief titled “Fire Department Report for July – August 2015” be received for information.

   c) Monthly Animal Control Summary d) Letter dated October 7, 2015 from G. Logan, Chair, CREST, Re: Capital Region's Emergency Communications System

   6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

   6.2.1 Chair's Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports STAFF REPORTS a) Delegation Bylaw No. 872, 2015

   1. Report dated October 6, 2015 from the Deputy Municipal Clerk Staff Recommendation: THAT the Committee receives the report dated October 6, 2015 from the Deputy Municipal Clerk titled “Delegation Bylaw No. 872, 2015”; AND THAT the Committee recommend to Council that Policy No. 2200-005 – Execution of Legal Documents be removed from the Policy Manual.

   b) Action List Update – 3rd Quarter

   1. Report dated October 6, 2015 from the Executive Assistant Staff Recommendation: THAT the report dated October 6, 2015 from the Executive Assistant titled “Action List Update – 3rd Quarter” be received for information.

   c) Chief Administrative Officer Update

   1. Report dated October 8, 2015 from the Chief Administrative Officer Staff Recommendation: THAT the report dated October 8, 2015 from the Chief Administrative Officer titled “CAO Update” be received for information.

   OTHER REPORTS 6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 CALL MEETING TO ORDER (Mayor Screech) 8.2 PETITIONS & DELEGATIONS a) E. Watson, West Shore Parks and Recreation Board, Re: West Shore Parks and Recreation Summer 2015 Program Highlights 8.3 PUBLIC PARTICIPATION 9. BUSINESS ITEMS ### 9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Rogers, Chair 9.1.1 Chair's Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS 9.1.4 New Business 9.1.5 Correspondence

### 9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
9.2.1 Chair's Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
**STAFF REPORTS**
a) Medical Marijuana Dispensaries and Drug Paraphernalia Sales
1. Report dated October 5, 2015 from the Planner
**Staff Recommendation:**
THAT the report dated October 5, 2015 from the Planner titled “Medical Marijuana Dispensaries and Drug Paraphernalia Sales” be received for information.

b) Secondary Suites and Community Mailboxes
1. Report dated September 30, 2015 from the Planner
**Staff Recommendation:**
THAT the report dated September 30, 2015 from the Planner titled “Secondary Suites and Community Mailboxes” be received for information.

c) Fees and Charges Bylaw Update
1. Report dated October 6, 2015 from the Director of Development Services
**Staff Recommendation:**
THAT the report dated October 6, 2015 from the Director of Development Services titled “Fees and Charges Bylaw Update” be received for information.

**COMMITTEE REPORTS**
9.2.4 New Business

### 9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair's Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
**STAFF REPORTS**
**COMMITTEE REPORTS**
9.3.4 New Business

10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, November 10, 2015 at 3:30 p.m.