MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, SEPTEMBER 8, 2015

TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, SEPTEMBER 8, 2015 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Screech
• Councillor Mattson
• Councillor Rast
• Councillor Rogers
• Councillor Weisgerber

REGRETS:

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• L. Chase, Director of Development Services
• J. Rosenberg, Director of Engineering
• P. Hurst, Fire Chief/Director of Protective Services
• E. Bolster, Deputy Municipal Clerk
• 0 members of the public
• 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the agenda be amended to include item 6.1.3 (b); 6.2.4 (a-b); and 9.2.2 (a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held July 14, 2015

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the Committee of the Whole meeting held July 14, 2015 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.2 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports Staff Reports a) Building and Bylaw Enforcement Report

1. Report dated September 3, 2015 from the Fire Chief/Director of Protective Services

The Committee and the Fire Chief/Director of Protective Services discussed bylaw enforcement during the summer months at Thetis Lake Park; improvements to the Prince Robert Drive unsightly premises property; the Park and Ride at Helmcken Road; and permitted uses under the Zoning Bylaw for 14A Helmcken Road.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the report dated September 3, 2015 from the Director of Protective Services titled “Building and Bylaw Enforcement Report” be received for information. CARRIED

b) Public Safety Building Financial & Project Update

1. Report dated September 8, 2015 from the Fire Chief/Director of Protective Services

The Chief Administrative Officer noted that the Public Safety Building project is nearing completion; there are a few outstanding construction deficiencies to be rectified; and the owner contemplated projects will use the remaining funds.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the report dated September 8, 2015 from the Fire Chief/Director of Protective Services titled “Public Safety Building Financial & Project Update” be received for information. CARRIED

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports STAFF REPORTS a) Capital Project Update

1. Report dated September 3, 2015 from the Accounting Clerk III

The Committee and staff discussed the purchase of the new speed reader board.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the report dated September 3, 2015 from the Accounting Clerk III titled “Capital Project Update” be received for information. CARRIED

b) Chief Administrative Officer Update

1. Report dated September 3, 2015 from the Chief Administrative Officer

The Committee and staff discussed the progress of the sale of 280 Island Highway; change in the Fire Department’s scheduling to provide for faster overnight response; Emergency Operations Centre activation at the Public Safety Building for the Capital Regional District hot tap event on September 3, 2015; annual tax sale; purchase of carbon offsets; and work being undertaken by Urban Systems for the Westside Solutions Wastewater Treatment and Resource Recovery Select Committee.

The Mayor noted that he had met with residents on Hallowell Road regarding their concerns about the construction taking place on Hallowell Road. He stated that he would like to have feedback from the residents of Hallowell Road prior to an agreement being reached.

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the report dated September 3, 2015 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED

OTHER REPORTS

6.2.4 New Business a) Canada Post Community Mailboxes The Committee and the Director of Engineering discussed the siting of community mailboxes within View Royal while keeping lighting, grades, sightlines, drainage and infrastructure in mind. It was noted that the Deputy Director of Engineering has been meeting and will continue to meet with Canada Post representatives.

b) Four Mile Restaurant/Brew Pub - Screening of Storage Bins The Director of Development Services stated that she spoke with the owners of the Four Mile Restaurant/Brew Pub who noted that cladding of the storage bins will commence in the near future. She stated that the development permit has been issued and therefore the work will need to be completed.

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the meeting now recess at 4:53 p.m.

EVENING BREAK

CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:01 p.m.

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Municipal Clerk

10 members of the public 0 members of the press

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

a) K. Barbon, Cascadia Liquor, Eagle Creek Village, noted his concerns in regard to liquor licensing changes at the Provincial level that allow grocery stores to sell 100% BC wine – which includes wine, cider, mead and sake – without an exclusion zone being in place. He suggested that municipalities could consider amending their bylaws to put in place an exclusion zone regardless of Provincial legislation.

b) G. Haymes, Four Mile Restaurant/Brew Pub, echoed K. Barbon’s concerns in regard to the sale of 100% BC wine in grocery stores and noted that there could be potential issues with the North American Free Trade Agreement. He requested that the Committee consider amending the Town's bylaws to institute an exclusion zone regardless of Provincial legislation.

c) P. Laughlin, Eagle Creek Village, noted the changes to liquor licensing is a Provincial government matter; and to the best of his knowledge, Quality Foods does not have an interest in bringing BC wine into their store at Eagle Creek Village as their lease would not allow for this.

9. BUSINESS ITEMS

9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes a) Environmental Development Permit No. 2014/04 – 237 Anya Lane The Committee questioned the status of the geotechnical report required for 237 Anya Lane. The Senior Planner noted that the geotechnical report is anticipated to be provided by the property owners shortly and the matter will be coming back to Council at that time.

9.2.3 Reports STAFF REPORTS a) Environmental Development Permit Application No. 2015/14 – 327 Bessborough Close

1. Report dated September 2, 2015 from the Planner

The Planner gave a PowerPoint presentation to the Committee.