Appendix
Council & Committee's FOLLOW UP ACTIONS LISTS
October 13, 2015Pages 34–475 sections
Detailed tracking lists for administration, finance, fire, engineering, and planning department follow-up actions from 2010-2015.
Includes statuses such as 'In progress' and 'Added to 2016 budget notes'Covers items like sidewalk additions on Burnett Road and medical marijuana dispensary regulations
ADMINISTRATION FOLLOW UP ACTIONS LIST
2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2014-04-15 | C-73-14 | THAT a report be provided detailing options to modify Policy No. 6000-003 – Amenity Donations. | SJ/JC | Administration | In progress. |
2015
No items.
Page 34–47
FINANCE FOLLOW UP ACTIONS LIST
2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2014-04-01 | C-68-14 | THAT a discussion regarding the development of a "Use of Surplus Funds Policy" be held at a future Committee of the Whole meeting; AND THAT policies from other municipalities be included in that discussion. | Finance | In progress. |
2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2015-01-13 | Direction | Secondary Suite Renewals – look into the possibility of online payments. | MW/LC | Finance | Finance and Planning staff have explored this issue. The eHOG application links directly to our accounting software VADIM. Its set up required customization by VADIM and an update to the website. The Town currently has the software available to process business license renewals online. However, it is not set-up. Finance has requested a quote for the set-up fee. To implement online renewals of suite permits the business license renewal software would need to be customized. VADIM will also be providing a quote for this. VADIM software is not currently able to process initial applications or to provide printable licenses. However they suggested these applications could be available soon as they are currently working on the required software. |
| Council | 2015-07-21 | C-83-15 | THAT discussions regarding the addition of sidewalks on Burnett Road be forwarded to the 2016 budget process. | MW | Finance | Added to 2016 budget notes. In process. |
Page 34–47
FIRE DEPARTMENT FOLLOW UP ACTIONS LIST
2013
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2013-12-10 | C-121-13 | THAT the Town of View Royal develop a comprehensive brochure providing an overview of the Bylaw Enforcement service for public distribution and for information on the Town website. | PH | Fire | In progress |
2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2015-04-21 | C-48-15 | THAT staff develop a process to evaluate the Town's ability to provide potable water to residents in the event of a major disaster. | TM | Fire | In progress. Detailed report to Council for November. |
| Council | 2015-04-21 | C-52-15 | THAT a Town hired contractor remediate the property at 551 Prince Robert Drive at the home owner's expense, and if the owner fails to pay the costs associated by December 31, 2015, the amount be transferred to the 2016 property taxes. | EC | Bylaw | Ongoing. Monitoring situation. |
| Council | 2015-09-15 | C-97-15 | THAT RG Excavating be awarded the demolition contract for 280 Island Highway in the amount of $158,000;AND THAT additional funding requirements come from the Public Safety Building funding. | PH | Fire | Demolition in progress. To be completed in November. |
Page 34–47
ENGINEERING FOLLOW UP ACTIONS LIST
2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2014-02-11 | Direction | Amending signage requirements for strata developments where parkland is legally accessible through the development by the general public. | JR | Engineering | In progress. |
| COW | 2014-03-11 | Direction | Creation of a policy or bylaw amendment in which road works – dependent upon the location in the Town and the extent of road works – are required to be completed during "off-hours" when it may be more convenient to the travelling public. As well, increased signage with respect to road work that impacts traffic flow, including detours. | JR | Engineering | In progress. |
| Council | 2014-04-15 | C-72-14 | THAT a report be prepared describing a.) the requirements to achieve to 0% tree canopy net loss and b.) alternative approaches to achieve some reductions to tree canopy net loss; AND THAT the report also include information regarding the resources required to provide a free boulevard tree program. | JR | Engineering | In progress. |
| COW | 2014-07-08 | Direction | Workshop to be held with Council in the Fall of 2014 re: street typographies. | JR | Engineering | In progress. Slated for November 2015 as part of the Subdivision and Servicing bylaw. |
2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2015-02-17 | C-19-15 | THAT Council facilitate an invasive plant workshop for volunteer residents to train them in the proper removal of invasive species. | JR | Engineering | In progress. |
| Council | 2015-04-07 | C-44-15 | THAT staff report back to Council in regard to parking on Rudyard Road which takes into consideration View Royal Elementary School and their responsibilities. | JR | Engineering | In progress. |
| COW | 2015-05-12 | Direction | Purchase speed reader board before Summer 2015. | JR | Engineering | In progress. |
| Council | 2015-06-02 | C-70-15 | THAT pod style fitness equipment, rather than linear style equipment be supported for View Royal Park; AND THAT two groups of pod style equipment be installed in View Royal Park. | DP | Parks | In progress. |
| Council | 2015-06-16 | C-76-15 | THAT through the Parks Master Plan process that staff report back on options for prioritizing waterfront access locations and use. | JR/LC | Engineering/Planning | In progress. |
| Council | 2015-07-21 | C-89-15 | THAT two foreshore accesses for Crane Place and Tidewater Road be considered as priority for infrastructure preservation; AND THAT staff be authorized to proceed to contact neighbours adjacent to Crane Place and Tidewater Road to determine the configuration and costs associated with establishing infrastructure access. | JR | Engineering | In progress. |
Page 34–47
PLANNING FOLLOW UP ACTIONS LIST
2010
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2010-04-20 | C-50-10 | THAT staff prepare a report with recommendations regarding a Parks and Public Places Regulations Bylaw. | LC | Planning | Research underway; exploring legal issues around camping in parks. |
| Council | 2010-07-20 | C-118-20 | THAT a Heritage Designation Bylaw to designate the Hart Road Lime Kiln be brought forward for consideration; AND THAT a Land Use Bylaw Amendment be brought forward for consideration to amend the zoning of the site from R1-C (One Family Residential Medium Lot) to P-3 (Park and Recreation) Zone with a group of other similar Land Use Bylaw Amendments. | LC | Planning | Kiln site is rezoned to Park. Staff recommend that Heritage Designation proceed after restoration works are complete. |
2013
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2013-10-01 | C-95-13 | THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard. | LC | Planning | Review of Streets and Traffic Bylaw is underway. |
| Council | 2013-12-10 | C-121-13 | THAT the Town of View Royal complete a review of the Streets and Traffic Bylaw, Noise Bylaw, Unsightly Premises Bylaw, Business License Bylaw in the order as described herein. | LC | Planning | In progress |
2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2014-07-29 | Direction | Homeless sleeping in Parks - Council requested that staff provide an update on the status of proposed related bylaw amendments and review available options. | LC/PH | Planning/Bylaw | In progress. |
| Council | 2014-10-21 | C-130-14 | THAT Environmental Development Permit Application No. 2014/04 be tabled pending the completed geotechnical report and the implications on the retaining wall. | JC | Planning | In progress. Waiting for information from applicant. |
2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2015-01-13 | Direction | Secondary Suites – report to remove requirement of statutory declaration to an electronic declaration | LC | Planning | The electronic statutory declaration for homeowner grants was part of a custom package from VADIM. Planning and Finance staff are exploring how VADIM might be adapted to enable online renewal of suite permits and business licenses. This project would also require work to be completed on the Town website. Staff are working to secure costs estimates and will provide these to Council as soon as they are available. It is anticipated that these estimates will be available prior to the 2016 budget being considered. |
| Council | 2015-01-20 | Direction | Watkiss Way Park Access – 1900 Watkiss Way - The Director of Development Services noted that the trail is currently under construction and she will confirm the signage. | LC | Planning | Signage will be placed when construction is complete and the trail is safe to use. |
| COW | 2015-09-08 | Direction | Parking of carbon offsets. | LC | Planning | Carbon offsets must be purchased in the same year that they are used to achieve carbon neutral status for Town operations. There are no opportunities under the existing recognition program to 'bank' offsets for later. Staff also notes that only approved/accredited carbon offsets may be used for the program. |
| Council | 2015-09-15 | C-98-15 | THAT staff be directed to prepare the necessary Zoning Bylaw No. 900, 2014 amendment to exclude the sale of liquor from grocery stores; AND THAT the Zoning Bylaw No. 900, 2014 be further amended to create a 320m separation distance between all Licensed Retail Stores. | JD | Planning | In progress |
| Council | 2015-09-15 | C-100-15 | THAT additional information identified in the report dated September 3, 2015 from the Senior Planner titled "Development Permit Application No. 2015/12 – 102 Atkins Road" be provided to staff prior to Council consideration of the application. | JC | Planning | In progress |
Page 34–47
Related Documents
(1)Extracted from: 2015 10 13 Committee of the Whole Agenda