Agenda - Committee of the Whole Meeting

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt)

   a) Minutes of the Committee of the Whole meeting held December 9, 2014................................ Pg. 1-8

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

STAFF REPORTS

a) Building and Bylaw Enforcement Report

1. Report dated January 7, 2015 from the Director of Protective Services........................................................................... Pg. 9-15

Staff Recommendation:

THAT the report dated January 7, 2015 from the Director of Protective Services titled “Building and Bylaw Enforcement Report” be received for information.

b) West Shore RCMP Detachment Mayor’s Report for the month of December 2014.................................................................................... Pg. 16-19

i. Letter dated November 18, 2014 from H. Rast, Chair, Community Policing Advisory Committee, Re: West Shore Community Policing Advisory Committee Grant Update................................................. Pg. 20-21

c) View Royal Public Safety Building Report for the month of December 2014 ................................................................................................. Pg. 22-31

d) Fire Department Report for September – December 2014

1. Report dated January 13, 2015 from the Fire Chief ................ Pg. 32-38

Staff Recommendation:

THAT the report dated January 13, 2015 from the Fire Chief titled “Fire Department Report for September – December 2014” be received for information.

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) AVICC Resolution Re. Candidates to Run in One Jurisdiction Only

1. Report dated December 12, 2014 from the Director of Corporate Administration................................................................................. Pg. 39-40

Staff Recommendation:

THAT the Committee recommend to Council that the Town of View Royal submit the following resolution to the Association of Vancouver Island and Coastal Communities (AVICC) regarding an amendment to the Local Government Act to prohibit a candidate from running in multiple jurisdictions:

“WHEREAS the simultaneous running for local government office by a candidate in multiple jurisdictions makes a mockery of the election process;

AND WHEREAS there is currently no mechanism in local government elections-related legislation to prohibit the simultaneous running for local government office by a candidate in multiple jurisdictions;

THEREFORE BE IT RESOLVED THAT the Province of British Columbia be requested to amend Part 3 of the Local Government Act to add a prohibition on the simultaneous running for local government office by a candidate in multiple jurisdictions.”

b) West Shore Parks and Recreation Society 2015 Budget

1. Letter dated December 1, 2014 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: Proposed West Shore Parks and Recreation Society 2015 Budget.................................................... Pg. 41-55

c) Action List Update – 4th Quarter

1. Report dated January 7, 2015 from the Executive Assistant ......... Pg. 56-73

Staff Recommendation:

THAT the report dated January 7, 2015 from the Executive Assistant titled “Action List Update – 4th Quarter” be received for information.

d) Capital Project Update

1. Report dated January 8, 2015 from the Senior Accountant........... Pg. 74-75

Staff Recommendation:

THAT the report dated January 8, 2015 from the Senior Accountant titled “Capital Project Update” be received for information.

e) Chief Administrative Officer Update

1. Report dated January 7, 2015 from the Chief Administrative Officer............. Pg. 76-80

Staff Recommendation:

THAT the report dated January 7, 2015 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information.

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 CALL MEETING TO ORDER (Mayor Screech)

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

9. BUSINESS ITEMS

9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

a) Development Variance Permit No. 2014/05 – 305/309/313/317/319/325/329/333/337/341/345/349 Glenairlie Drive

1. Report dated January 7, 2015 from the Planner......................... Pg. 81-86

Staff Recommendation:

THAT the report dated January 7, 2015 from the Planner titled “Development Variance Permit No. 2014/05 – 305/309/313/317/319/325/329/333/337/341/345/349 Glenairlie Drive” be received for information.

b) Environmental Development Permit No. 2014/15 – 333A Stewart Avenue

1. Report dated January 5, 2015 from the Planner....................... Pg. 87-126

Staff Recommendation:

THAT the report dated January 5, 2015 from the Planner titled “Environmental Development Permit No. 2014/15 – 333A Stewart Avenue” be received for information.

c) Environmental Development Permit with Variances No. 2014/08 – 77 Caton Place

1. Report dated January 7, 2015 from the Planner..................... Pg. 127-152

Staff Recommendation:

THAT the report dated January 7, 2015 from the Planner titled “Environmental Development Permit with Variances No. 2014/08 – 77 Caton Place” be received for information.

d) Secondary Suite Fees

1. Report dated January 5, 2015 from the Director of Development Services ............................................................ Pg. 153-155

Staff Recommendation:

THAT the report dated January 5, 2015 from the Director of Development Services titled “Secondary Suite Fees” be received for information.

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.3.1 Chair’s Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

9.3.4 New Business

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, February 10, 2015 at 3:30 p.m.