Minutes of a Committee of the Whole Meeting held December 9, 2014
Formal record of the previous meeting, including discussions on homelessness in Greater Victoria and various land use applications.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, DECEMBER 9, 2014 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering P. Hurst, Fire Chief L. Chomyn, Inspector, West Shore RCMP E. Bolster, Deputy Municipal Clerk
1 member of the public 0 members of the press
1. CALL TO ORDER – Mayor Screech called the meeting to order at 3:31 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.1.3 (d) and 9.1.3 (a);
AND THAT the agenda be approved as amended.
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held October 14, 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the minutes of the Committee of the Whole meeting held October 14, 2014 be adopted CARRIED
4. PETITIONS & DELEGATIONS
a) A. Wynn-Williams, The Greater Victoria Coalition to End Homelessness, Re: Current State of Homelessness in Greater Victoria
Mr. Wynn-Williams gave a PowerPoint presentation to the Committee regarding housing and homelessness in Greater Victoria, specifically:
- terminology;
- spectrum of housing and supports;
- drivers of homelessness;
- number of people experiencing homelessness;
- housing solutions;
- overview of shelter users;
- patterns of homelessness in Greater Victoria;
- role of municipal government; and
- costs of homelessness.
The Committee and Mr. Wynn-Williams discussed how the Regional Housing Trust Fund and the Greater Victoria Coalition to End Homelessness work together, and the funding model for the Coalition.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair's Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
a) Building and Bylaw Enforcement Report
- Report dated December 3, 2014 from the Director of Protective Services
The Committee and staff discussed business signage within View Royal, Building Code regulations, and bylaw infractions.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated December 3, 2014 from the Director of Protective Services titled "Building and Bylaw Enforcement Report" be received for information. CARRIED
b) West Shore RCMP Detachment Mayor's Report for the month of October 2014
Insp. Chomyn noted that there has been an increase in theft from vehicles and households. He also discussed enforcement of speeding on Highland Road vis a vis RCMP resources as well as traffic calming measures that could be implemented.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the West Shore RCMP Detachment Mayor's report for the month of October 2014 be received for information. CARRIED
c) View Royal Public Safety Building Report for the months of October and November 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the View Royal Public Safety Building Report for the months of October and November 2014 be received for information. CARRIED
d) West Shore RCMP Detachment Mayor's Report for the month of November 2014
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the West Shore RCMP Detachment Mayor's report for the month of November 2014 be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Project Update
- Report dated December 3, 2014 from the Senior Accountant
The Committee and staff discussed funding for Burnett Road/Pheasant Lane speed humps and the playground equipment installation at Portage Park.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated December 3, 2014 from the Senior Accountant titled "Capital Project Update" be received for information. CARRIED
b) Chief Administrative Officer Report
- Report dated December 4, 2014 from the Chief Administrative Officer
The Chief Administrative Officer summarized the report to the Committee.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated December 4, 2014 from the Chief Administrative Officer titled "CAO Update" be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
a) Association of Vancouver Island and Coastal Communities (AVICC) 2015 Annual General Meeting and Convention – Call for Resolutions – Councillor Rogers
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the Committee recommend to Council that a resolution be sent to the Association of Vancouver Island Coastal Communities requesting an amendment to Provincial legislation regarding local government elections whereby candidates be limited to running in one jurisdiction only. CARRIED
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the meeting now recess at 4:46 p.m.
EVENING BREAK
CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Municipal Clerk
14 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
a) K. Kirkpatrick, 2147 Highland Road, stated his concerns regarding speeding along Highland Road. He noted that Highland Road does not meet Provincial road standards as there is no shoulder on one side of the road. Mr. Kirkpatrick also stated that high speeds pose a safety risk to pedestrians as well as residents accessing and egressing their driveways.
b) R. Schafer, 2057 Highland Road, stated that her vehicle has been involved in an accident and written off when parked on the side of Highland Road; as well as several animals have been struck and killed. She noted that the speeding poses a safety risk to residents as they back down their driveways.
c) S. Sood, 2219 Highland Road, stated that speeding has posed a safety concern to residents and pedestrians walking along the side of Highland Road.
d) K. Houser, 2129 Highland Road, noted that she is nervous to take her children for a bike ride due to people speeding along Highland Road. She requested that speed humps be placed along Highland Road.
e) J. Utterson, 2183 Highland Road, noted that the speeding along Highland Road poses a safety risk to both pedestrians and residents.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair's Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
a) Welland Legacy Park – Capital Funding Request
- Report dated December 9, 2014 from the Director of Engineering
MOVED BY: Councillor Rast SECONDED: Mayor Screech
THAT the Committee recommend to Council that up to $7,500.00 in matching funds be included in the 2015 Financial Plan Bylaw in response to the funding request by LifeCycles Project Society should this Society be successful in its "TD Green Streets" 2015 grant application. CARRIED Councillor Mattson voted in the negative
COMMITTEE REPORTS
OTHER REPORTS
b) Dangerous Dogs on E&N Rail Trail – Councillor Rogers
The Committee discussed that enforcement of the Animal Control Bylaw is by contract with the Capital Regional District (CRD) within the Town, including on CRD trails. CRD Animal Control responds to enforcement calls directly from the public.
9.1.4 New Business
9.1.5 Correspondence
a) Email dated November 10, 2014 from C. Kitson, Re: Proposed New Community Garden
The Committee discussed additional items for inclusion into the Community Gardens Guidelines as they move to become a policy such as parking requirements, definition of community park, and use of public space for a dedicated user group.
i) Report dated April 25, 2012 from the Director of Corporate Administration, Re: Community Garden Request – Game Road Nature Park
MOVED BY: Mayor Screech SECONDED: Councillor Weisgerber
THAT the Committee recommend to Council that the request for a community garden within the Game Road Nature Park be referred to the Parks, Recreation and Environment Advisory Committee. CARRIED
9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
9.2.1 Chair's Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Rezoning – 408, 421, 441 and 445 Nursery Hill Drive from CD-9C to CD-9CS
- Report dated December 2, 2014 from the Planner
The Planner gave a summary of the report to the Committee.
MOVED BY: Councillor Rast SECONDED: Mayor Screech
THAT the report dated December 2, 2014 from the Planner titled "Rezoning – 408, 421, 441 and 445 Nursery Hill Drive from CD-9C to CD-9CS" be received for information. CARRIED
b) Rezoning – Thetis Vale Phase 6 – 2429 Chilco Road
- Report dated December 1, 2014 from the Planner
M. Johnston, consultant for Limona Construction, noted that the original application for Phase 6 showed a variety of townhouse formats, including duplexes. Once a Development Permit application was submitted, Limona Construction became aware that duplexes were not a permitted use in the CD-19 zone. M. Johnston stated that the duplex format fits best to the grading of the site.
M. Baier, Limona Construction, noted that in Phase 6 there will be two townhouse sites zoned duplex with the rest remaining as single family dwellings.
The Committee, staff and the applicant discussed residential duplex zoning throughout View Royal. It was noted that the form and character of the proposed duplexes, if the rezoning proceeds, will be considered during the upcoming development permit stage.
MOVED BY: Councillor Rast SECONDED: Mayor Screech
THAT the report dated December 1, 2014 from the Planner titled "Rezoning – Thetis Vale Phase 6 – 2429 Chilco Road" be received for information. CARRIED
c) Development Variance Permit No. 2014/04 – 2427 Chilco Road
- Report dated December 4, 2014 from the Senior Planner
The Senior Planner described the siting of the existing accessory building at 2427 Chilco Road vis a vis the Fire Smart Guidelines for the area.
M. Johnston, Limona Construction, noted that a Fire Smart assessment has been recently completed by an independent forester for the accessory building. He stated that work required by the Fire Smart Program was completed in November 2014 under the guidance of the consultant; and that he is now in receipt of the final report and work has been inspected. M. Johnston was asked to provide a copy of that assessment and final report to Development Services Department staff.
MOVED BY: Mayor Screech SECONDED: Councillor Rast
THAT the report dated December 4, 2014 from the Senior Planner titled "Development Variance Permit No. 2014/04 – 2427 Chilco Road" be received for information. CARRIED
d) Rural Zone Accessory Building Setbacks
- Report dated December 3, 2014 from the Planner
The Planner provided an overview of the accessory building setbacks in rural zones, including potential issues around agricultural uses and wildfire interface. It was noted that under both the former and the current Official Community Plans that a property owner would be required to make a Development Permit application in the rural zones for an accessory building and that a variance to address setback issues could be included in that application process. It was also noted that due to the individual characteristics of these rural properties, it is difficult for a zoning bylaw to address the unique circumstances of every property. The Development Permit application process is a useful tool in which specifics of a site can be reviewed individually. Property owners should be encouraged to contact the Town with questions. It was also noted that the Official Community Plan Bylaw adoption process included public consultation as well as a public hearing.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated December 3, 2014 from the Planner titled "Rural Zone Accessory Building Setbacks" be received for information. CARRIED Councillor Mattson voted in the negative
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair's Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
9.3.4 New Business
a) Speeding on Highland Road – Councillor Mattson
MOVED BY: Councillor Rast SECONDED: Mayor Screech
THAT the Committee recommend to Council that the addition of traffic calming measures along Highland Road be included in the 2015 budget deliberations;
AND THAT the process for that initiative follow the steps outlined in the Town's Traffic Calming Policy. CARRIED
10. CORRESPONDENCE
11. QUESTION PERIOD
a) R. Schafer, questioned the timeline in which traffic calming could be implemented on Highland Road.
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
THAT this meeting terminate. Time: 8:20 p.m. CARRIED
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