Committee of the Whole/Documents/MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 12, 2015

Minutes

MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 12, 2015

June 9, 2015Pages 5–124 sections

Draft minutes from the previous Committee of the Whole meeting, detailing discussions on animal control, RCMP reports, and development permits.

Meeting Date: May 12, 2015Meeting recessed at 4:53 p.m. and reconvened at 7:00 p.m.Meeting terminated at 7:31 p.m.Recommendation to remove several policies from the Policy Manual (COW-18-15)

TOWN OF VIEW ROYAL

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MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 12, 2015

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VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Beauchamp, Director of Finance P. Hurst, Director of Protective Services L. Chomyn, RCMP Inspector E. Bolster, Deputy Municipal Clerk

0 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the agenda be amended to include item 6.1.3 (d);

AND THAT the agenda be approved as amended.

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held April 14, 2015 MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the minutes of the Committee of the Whole meeting held April 14, 2015 be adopted. CARRIED

b) Minutes of the Special Committee of the Whole Budget meeting held April 13, 2015 MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the minutes of the Special Committee of the Whole Budget meeting held April 13, 2015 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.2 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

Staff Reports

a) Building and Bylaw Enforcement Report

Report dated May 7, 2015 from the Director of Protective Services

The Director of Protective Services gave an overview of the report to the Committee.

The Committee and the Director discussed liveaboards in the Harbour; the 40 Days for Life protests; development of the Thetis Lake summer enforcement strategy; and potential changes to signage at Admirals Walk.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the report dated May 7, 2015 from the Director of Protective Services entitled “Building and Bylaw Enforcement Report” be received for information. CARRIED

b) Monthly Animal Control Summary to February 28, 2015 MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the monthly Animal Control Summary to February 28, 2015 be received for information. CARRIED

c) West Shore RCMP Year to Date Statistics MOVED BY: Mayor Screech SECONDED: Councillor Weisgerber

THAT the West Shore RCMP Year to Date Statistics be received for information. CARRIED

d) West Shore RCMP Mayor’s Report from January 1, 2015 to March 31, 2015 Inspector Chomyn gave an overview of the report to the Committee.

The Committee and the Inspector discussed prolific offenders; the changing nature of the files; West Shore RCMP Detachment Performance Plan; traffic safety; and the possibility of the creation of a crime reduction unit.

MOVED BY: Mayor Screech SECONDED: Councillor Weisgerber

THAT the West Shore RCMP Mayor’s Report from January 1, 2015 to March 31, 2015 be received for information. CARRIED

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Capital Project Update

Report dated May 4, 2015 from the Director of Finance

The Committee requested that the speed reader board be purchased as soon as possible to facilitate usage over the summer months.

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the report dated May 4, 2015 from the Director of Finance titled “Capital Project Update” be received for information. CARRIED

b) Casino Revenue by Quarter

Report dated May 4, 2015 from the Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the report dated May 4, 2015 from the Director of Finance titled “Casino Revenue by Quarter” be received for information. CARRIED

c) 2014 Surplus

Report dated April 28, 2015 from the Director of Finance

The Director of Finance summarized the report to the Committee.

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the report dated April 28, 2015 from the Director of Finance titled “2014 Surplus” be received for information. CARRIED

d) Policy Manual Review

Report dated May 5, 2015 from the Corporate Services Clerk

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

COW-18-15 THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:

Policy No. 5200-011 – Regulation of Flow of Traffic;
Policy No. 6400-010 – Rezoning Finalization Subject to Development Details;
Policy No. 6400-036 – Natural Watercourse and Shoreline Areas Development Permit Area Interpretation;
Policy No. 6400-037 – Gross Floor Measurement;
Policy No. 500.31 – Emergency Preparedness Coordinator & Emergency Earthquake Plan; and
Policy No. E-700.27 – Employees – Pay Scale. CARRIED

e) Chief Administrative Officer Update

Report dated May 8, 2015 from the Chief Administrative Officer

The Chief Administrative Officer reviewed the report for the Committee, highlighting successes.

The Committee and the CAO discussed a Capital Regional District-led meeting held on Hallowell Road last week and the need to ensure various interests are brought forward at the upcoming open house.

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the report dated May 8, 2015 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the meeting now recess at 4:53 p.m.

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EVENING BREAK

CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.

PRESENT WERE: Mayor Screech Councillor Rast Councillor Rogers Councillor Weisgerber

REGRETS: Councillor Mattson

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Municipal Clerk

3 members of the public 0 members of the press

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

9. BUSINESS ITEMS

9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

a) Mixed Residential Form and Character Development Permit No. 2014/10 – 2429 Chilco Road Lot 20 (Thetis Vale Phase 6 – 16 Duplex Residential Units)

Report dated May 7, 2015 from the Planner

The Planner gave an overview PowerPoint presentation of both Development Permit No. 2014/10 and 2014/12 (see item 9.2.3 b) below) to the Committee.

The Committee and staff discussed the provision of guest parking; construction of the retaining wall; and landscaping.

MOVED BY: Councillor Rast SECONDED: Mayor Screech

THAT the report dated May 7, 2015 from the Planner titled “Mixed Residential Form and Character Development Permit No. 2014/10 – 2429 Chilco Road Lot 20 (Thetis Vale Phase 6 – 16 Duplex Residential Units)” be received for information. CARRIED

b) Mixed Residential Form and Character Development Permit No. 2014/12 – 2429 Chilco Road Lot 21 (Thetis Vale Phase 6 – 6 Duplex Residential Units)

Report dated May 7, 2015 from the Planner

See comments in item 9.2.3 a) above.

MOVED BY: Councillor Rast SECONDED: Mayor Screech

THAT the report dated May 7, 2015 from the Planner titled “Mixed Residential Form and Character Development Permit No. 2014/12 – 2429 Chilco Road Lot 21 (Thetis Vale Phase 6 – 6 Duplex Residential Units)” be received for information. CARRIED

c) Mooring Buoys Report Follow-up – Regulation and Enforcement in Esquimalt Harbour

Report May 3, 2015 from the Planner

The Planner gave a summary of the report to the Committee, noting that the Town benefits from CFB Esquimalt’s stewardship particularly in light of how labour intensive and costly Esquimalt Harbour management is.

MOVED BY: Councillor Rogers SECONDED: Mayor Screech

THAT the report dated May 3, 2015 from the Planner titled “Mooring Buoys Report Follow-up – Regulation and Enforcement in Esquimalt Harbour” be received for information. CARRIED

d) 2014 Climate Action Revenue Incentive Program (CARIP)

Report dated May 7, 2015 from the Senior Planner

MOVED BY: Councillor Rast SECONDED: Mayor Screech

THAT the report dated May 7, 2015 from the Senior Planner titled “2014 Climate Action Revenue Incentive Program (CARIP)” be received for information. CARRIED

e) Rezoning – 280 Island Highway