Town of View Royal Committee of the Whole Meeting Agenda

COMMITTEE OF THE WHOLE MEETING

TUESDAY, APRIL 10, 2012 at 3:30 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF a) Minutes of the Committee of the Whole meeting held March 13, 2012............................. Pg. 1-8 (motion to adopt) b) Minutes of the Special Budget Committee of the Whole meeting held March 26, 2012........................................................................................................................... Pg. 9-11 (motion to adopt) c) Minutes of the Special Budget Committee of the Whole Meeting held April 3, 2012............................................................................................................................... Pg. 12-13 (motion to adopt)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

   6.1.1 Chair’s Report

   6.1.2 Business Arising from Previous Minutes

   6.1.3 Reports

   STAFF REPORTS

   a) Monthly Building and Subdivision Report for the month of March 2012................................................................................................ Pg. 14-17 b) Monthly RCMP report for the month of March 2012....................... Pg. 18-23

   6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

   6.2.1 Chair’s Report

   6.2.2 Business Arising from Previous Minutes

   6.2.3 Reports

   STAFF REPORTS

   a) Action List Update

   1. Report dated April 4, 2012 from the Executive Assistant....... Pg. 24-64

   Staff Recommendation: THAT the report dated April 4, 2012 from the Executive Assistant entitled “Action List Update” be received for information.

   b) 2012 Budget Discussions – to commence at 4:30 p.m.

   1. Information to be distributed

   OTHER REPORTS

   6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS a) K. Kahakaumila, West Shore Chamber of Commerce, Re: Greater Victoria JUNO Awards Bid.......................................................................................................... Pg. 65-66

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

    12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

    12.1.1 Chair’s Report

    12.1.2 Business Arising from Previous Minutes

    12.1.3 Reports

    STAFF REPORTS

    COMMITTEE REPORTS

    12.1.4 New Business

    12.1.5 Correspondence

    12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

    12.2.1 Chair’s Report

    12.2.2 Business Arising from Previous Minutes

    12.2.3 Reports

    STAFF REPORTS

    a) Development Variance Permit – 2329 Evelyn Heights

    1. Report dated April 3, 2012 from the Planning Technician........... Pg. 67-88

    Staff Recommendation: THAT the Committee recommend that Council consider refusal of Development Variance Permit 2012/03 to vary the rear yard setback permitted in the R-1A: One Family Residential zone within the Land Use Bylaw, 1990, No. 35 from 7.5m to 5.25m as per the plans attached to the report from the Planning Technician at the April 10, 2012 Committee of the Whole meeting and as per the requirements of Bylaw 730.

    b) Development Permit – 17 Eaton Avenue

    1. Report dated April 3, 2012 from the Senior Planner.................. Pg. 89-94

    Staff Recommendation: THAT the Committee recommend that Council consider that Development Permit 2012/02 be approved as per the plans attached to the April 3, 2012 report from the Senior Planner.

    c) Development Permit – 347 & 349 Island Highway

    1. Report dated April 4, 2012 from the Senior Planner.............. Pg. 95-134

    Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Permit 2012/01, subject to noticing as per the requirements of Bylaw 730;

    AND THAT Development Permit 2012/01 include the following variances:

    • variance to the setback to Island Highway for Strata Lot B from 4.5m to 1.2m;
    • variance to the flanking side yard setback for Strata Lot E from 4.0m to 1.2m;
    • variance to the setback of a common property access Road from a side lot line from 9.0m to 1.1m.

    AND THAT Development Permit 2012/01 include the following conditions:

    • no cutting of trees on Lot 1 until a Development Permit has been issued for the construction of a home on proposed Lot 1;
    • subdivision approval subject to the registration of a covenant prohibiting parking on the common property access road, inclusion of a no parking clause with the Strata bylaws and installation of no parking signs along the common property access road; and
    • mitigation of construction impacts as recommended in the December 28, 2011 Osiris Wildlife Consulting report.

    AND FURTHER THAT Development Permit 2012/01 be forwarded to Council for consideration once it is clarified that applicable easements will permit the development as proposed.

    COMMITTEE REPORTS

    12.2.4 New Business

    12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

    12.3.1 Chair’s Report

    12.3.2 Business Arising from Previous Minutes

    12.3.3 Reports

    STAFF REPORTS

    a) Craigflower Bridge Replacement Project Update – April 2012

    1. Report dated April 4, 2012 from the Superintendent of Engineering ........... Pg. 135-138

    Staff Recommendation: THAT the Committee receives the report entitled “Craigflower Bridge Replacement Project Update April 2012”, dated April 4, 2012 from the Superintendent of Engineering for information.

    COMMITTEE REPORTS

    12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION