Committee of the Whole/Documents/Town of View Royal Minutes of a Committee of the Whole Meeting - March 13, 2012

Minutes

Town of View Royal Minutes of a Committee of the Whole Meeting - March 13, 2012

April 10, 2012Pages 5–124 sections

Minutes from the previous regular Committee of the Whole meeting, covering building reports, RCMP updates, and the Craigflower Bridge project.

March 13, 20129:11 p.m. terminationResolution COW-13-12Discussion of truck traffic on Island Highway

TOWN OF VIEW ROYAL

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MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MARCH 13, 2012

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VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech

REGRETS: (none)

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services K. Violot, Officer in Charge, RCMP P. Hurst, Fire Chief D. Becelaere, Superintendent of Engineering E. Bolster, Deputy Municipal Clerk

1 member of the public (afternoon session) 7 members of the public (evening session) 0 members of the press

1. CALL TO ORDER

Mayor Hill called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the agenda be amended to include item 12.3.4 (a-b); and to move item 12.2.3 (c) to 12.1.3 (a);

AND THAT the agenda be approved as amended. CARRIED

The Mayor apologized for stating at the March 6, 2012 Council meeting that Petitions and Delegations had only five minutes to speak when in fact the Town’s Procedure Bylaw allows for fifteen minutes per speaker.

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held February 14, 2012

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the Committee of the Whole meeting held February 14, 2012 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

(n/a)

5. PUBLIC PARTICIPATION PERIOD

(n/a)

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report (n/a)

6.1.2 Business Arising from Previous Minutes (n/a)

6.1.3 Reports Staff Reports a) Monthly Building and Subdivision Report for the month of February 2012

The Committee questioned the cost per square foot listed for one of the building permits.

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the monthly Building and Subdivision Report for the month of February 2012 be received for information. CARRIED

b) Monthly Bylaw Enforcement Report for the month of February 2012

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the monthly Bylaw Enforcement for the month of February 2012 be received for information. CARRIED

c) Monthly RCMP Report for the month of February 2012

Inspector Violot spoke to the Committee in regard to enforcement issues within Thetis Lake Park and the need for proper parking signage; bait cars; 40 Days for Life protest; and the need for traffic enforcement on Island Highway.

MOVED BY: Councillor Rogers SECONDED: Mayor Hill

THAT the monthly RCMP report for the month of February 2012 be received. CARRIED

d) Animal Control Summary 2011

The Committee requested that the future animal control summaries include comparisons with the previous year.

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the Animal Control Summary 2011 be received. CARRIED

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report (n/a)

6.2.2 Business Arising from Previous Minutes (n/a)

6.2.3 Reports STAFF REPORTS a) 2012 Budget Discussions

2012-2016 Financial Plan Schedule

The Chief Administrative Officer presented the proposed financial plan and budget process meeting schedule to the Committee. The Committee and CAO discussed amendments to the proposed schedule and requested items for further discussion at the first budget meeting including tax increase scenarios per household and compared to other municipalities; payroll/benefit costs; tax ratio between residential and business; details on contracts for services; and policing costs.

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-12-12 THAT the Committee recommends to Council that the meeting schedule for the 2012 to 2016 Financial Plan and Budget Process be approved as amended. CARRIED

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT this meeting recess at 4:45 p.m. CARRIED

EVENING BREAK

9. CALL TO RECONVENE

Mayor Hill reconvened the meeting at 7:00 p.m.

PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech

REGRETS: (none)

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services P. Hurst, Fire Chief D. Becelaere, Superintendent of Engineering E. Bolster, Deputy Municipal Clerk

7 members of the public 0 members of the press

10. PETITIONS & DELEGATIONS

(n/a)

11. PUBLIC PARTICIPATION PERIOD

a) L. Sedger, 100 Fenton Road, stated her concerns in regard to the change of address for 100 Fenton Road. She noted that she had previously appealed a decision by Council in 2007 to have her address changed and at that time it was decided that it would remain as 100 Fenton Road.

b) B. Fetherstonhaugh, 273 View Royal Avenue, stated that she understands there is a need for consistent civic addressing for emergency response times but hopes that prior to addresses being changed that the Town will look at ways to have residents better identify their addresses.

12. BUSINESS ITEMS

12.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair

12.1.1 Chair’s Report

12.1.2 Business Arising from Previous Minutes

12.1.3 Reports (n/a)

STAFF REPORTS a) Chilco Trails Network – Draft Plan

Report dated March 7, 2012 from the Director of Development Services

The Director of Development Services noted that the draft plan is now completed with a substantial part of work in regard to the trails plan going out for public input.

W. MacGillivray and J. Daly of Daly Landscape Architecture gave a PowerPoint presentation to the Committee in regard the Chilco Trails network draft plan, specifically describing:

terms of reference and goals;
design principles;
public consultation;
trail zones and alignments;
phasing strategy;
cost estimate summary; and
future connections and steps.

The Committee, staff and the consultants discussed trail standards; zone priorities; CRD’s interests, including potential future trail alignments; and future trail alignments.

MOVED BY: Councillor Rast SECONDED: Mayor Hill

THAT the report entitled “Chilco Trails Network - Draft Plan” prepared by the Director of Development Services for consideration at the March 13, 2012 Committee of the Whole meeting be received for information. CARRIED

COMMITTEE REPORTS

12.1.4 New Business

12.1.5 Correspondence (n/a)

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

12.2.1 Chair’s Report (n/a)

12.2.2 Business Arising from Previous Minutes (n/a)

12.2.3 Reports STAFF REPORTS a) Civic Addressing

Report dated March 7, 2012 from the Fire Chief and the Director of Development Services

The Director of Development Services and the Fire Chief summarized the report for the Committee.

The Committee discussed the rationale to undertake address changes; signage; and establishment of a policy that outlines criteria for Town-initiated address changes.

J. Knight, 382 Walter Avenue, noted the visibility of 198 View Royal Avenue from both View Royal Avenue and Plowright Road.

MOVED BY: Councillor SECONDED: Councillor

THAT the report entitled “Civic Addressing” prepared by the Fire Chief and Director of Development Services for consideration at the March 13, 2012 Committee of the Whole meeting be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-13-12 THAT the Committee recommends to Council that staff develop a policy on criteria for Town-initiated civic address changes. CARRIED

b) Review of Parking Requirement Regulations – Payment in Lieu of Parking Space Requirements

Report dated March 7, 2012 from the Planning Technician

MOVED BY: Councillor Rast SECONDED: Councillor Screech

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COW-14-12 THAT the Committee recommend to Council that staff be directed to prepare a draft bylaw for the purposes of a payment-in-lieu option for variances to the number of parking spaces required under Section 7 of Land Use Bylaw, 1990, No. 35 for the purposes of establishing a reserve fund for new and existing off-site parking spaces and alternative transportation infrastructure. CARRIED Councillor Rogers voted in the negative

12.2.4 COMMITTEE REPORTS (n/a)

12.2.5 New Business (n/a)

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

12.3.1 Chair’s Report

12.3.2 Business Arising from Previous Minutes

12.3.3 Reports STAFF REPORTS a) Craigflower Bridge Replacement Project Update – March 2012

Report dated March 8, 2012 from the Superintendent of Engineering
Letter dated March 1, 2012 from J. Watson, Coordinator, Gorge Waterway Initiative, Re: Routing BC Hydro Under the New Craigflower Bridge

The Superintendent of Engineering summarized the report for the Committee.

The Committee discussed truck traffic on Island Highway; signal timing; archeological issues; and land acquisition.

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-15-12 THAT the Committee receives the report entitled “Craigflower Bridge Replacement Project Update March 2012”, dated March 8, 2012 from the Superintendent of Engineering for information;

AND THAT the Committee recommends to Council that truck traffic, the types of which are currently not allowed as indicated in the Town’s current Truck Route Bylaw, No. 456, 2002, be temporarily allowed to use Island Highway as an optional route during the Craigflower Bridge construction period. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

COW-16-12 THAT the Committee recommend to Council that a letter be written to BC Hydro supporting the Gorge Waterway Initiative’s request to route the hydro lines under the new Craigflower Bridge in the duct work that is to be provided. CARRIED

COMMITTEE REPORTS (n/a)

12.3.4 New Business a) Department of National Defence Blue Boat Service

MOVED BY: Councillor Screech SECONDED: Councillor Rast

COW-17-12 THAT the Committee recommends to Council that the Town write to the Department of National Defence CFB Esquimalt’s Base Commander expressing the Town’s concern with the cancellation of the blue boat service and request that their decision be delayed pending further input. CARRIED

b) Cycling Lanes on Island Highway

The Committee discussed the description of cycling lanes in the draft CRD Pedestrian and Cycling Master Plan. The Committee requested that staff provide information on how input can formally be provided into this Plan.