Town of View Royal Minutes of a Special Committee of the Whole Budget Meeting - March 26, 2012

1. CALL TO ORDER

Mayor Hill called the meeting to order at 4:35 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the agenda be approved as presented. CARRIED

3. REPORTS

a) Budget Issues/Questions

The Committee and staff discussed some of the questions proposed at the March 13, 2012 Committee of the Whole meeting including items such as wages and benefits; strategic plan amendments; use of $50,000 from the police reserve budget in 2012 as it was not required as originally anticipated in 2011; boulevard standards; and contracts for services generally.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the Committee recommend to Council that Amanda Evans of the Garry Oak Ecosystems Recovery Team receive a $100.00 grant-in-aid to cover costs associated with representing the Town of View Royal at the 2012 Westshore Town Centre Earth Day event. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the Committee recommend to Council that there be no increase to the member staffing levels for the RCMP. CARRIED

The Committee then reviewed the supplemental requests as follows:

• referendum for fire station loan approval – retain proposed funding at this time as the decision has not yet been made regarding process, $20,000;
• Archivist/Corporate Records Assistant, addition of 0.2 FTE – retain proposed funding at this time, $12,753;
• Safety Management Plan – remove from supplemental list and attempt to conduct Phase II with internal staff, delete $6,000;
• actuarial evaluation – retain proposed funding at this time, $6,500;
• setting of financial procedures – retain proposed funding at this time, $5,000;
• request for West Shore Annual Crime Prevention Funding – move to grants-in-aid area for consideration at that time, move $4,600 request;
• RCMP increase to police force – as discussed earlier in the meeting, remove from supplemental list, delete $106,177;
• Engineering Technologist – remove from supplemental list and include this request as part of the Town's service review, delete $83,000 (on-going) and delete $2,000 (one-time);
• Long Term Master Plan updates – reduce to $75,000 (from $155,000) and funds are to be from DCC reserve;
• Subdivision and Engineering Standards – funds are to be from DCC reserve, $44,000;
• GIS and Mapping update – project overview statement to be provided; retain proposed funding at this time, $30,000;
• Engineering land surveys – retain proposed funding at this time, $5,000;
• Stoneridge wetlands dredging – retain proposed funding at this time, $15,500;
• Chilco drainage ditch dredging – retain proposed funding at this time, $12,500;
• report writing assistance – retain proposed funding at this time, $15,000;
• Welland Park Management Plan – retain proposed funding at this time, $20,000;
• Land Use Bylaw review – funds are to be from Casino, $45,000;
• Lime Kiln conservation – retain proposed funding at this time ,$15,000, though it was noted that a report regarding the site will come to the May Committee of the Whole meeting that describes potential costs that could range from $58,000 to $350,000;
• Portage Park IHIP improvements – retain proposed funding at this time, $9,000;
• Parks Department Lead Hand – as discussed earlier in the meeting, reduce proposed funding at this time to $5,050 (from $10,100);
• Parks Department FT Parks Maintenance Worker – retain proposed funding at this time of $56,779 but look at alternatives, including conversion of an auxiliary to full time; and
• sanitary sewer/storm drain I&I CCTV work – funds are to be from sewer user fees, $40,000.

The Committee asked for a listing of the one-time supplementals from the 2011 budget.

b) General Discussion

The Committee agreed to cancel the March 27, 2012 Special Committee of the Whole Budget meeting.

4. TERMINATION

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT this meeting terminate. Time: 8:15 p.m. CARRIED