Town of View Royal Minutes of a Special Committee of the Whole Budget Meeting - April 3, 2012

MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING

HELD ON TUESDAY, APRIL 3, 2012

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Beauchamp, Director of Finance E. McCusker, Director of Engineering L. Chase, Director of Development Services P. Hurst, Fire Chief E. Bolster, Deputy Municipal Clerk

0 members of the public 0 members of the press

1. CALL TO ORDER – Mayor Hill called the meeting to order at 5:03 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the agenda be approved as presented.

CARRIED

3. REPORTS

a) Budget Issues/Questions

The Director of Finance presented 1%, 2%, 3%, 5% and 7% tax comparisons between the thirteen municipalities within the region

The Chief Administrative Officer presented the Committee with differences to salaries and benefits for 2011 and 2012.

The Director of Finance introduced the 2012 Operating Budget to the Committee with a PowerPoint presentation. She explained that within each of these budgets, there are 2011 actuals, 2011 annual budget, financial plan 2012, and dollar and percentage increases/decreases.

The Committee and staff discussed the budget increases to:

• general government services;
• protective services;
• transportation services;
• environmental health services;
• planning services;
• park services;
• recreation and cultural services; and
• fiscal services.

The Committee discussed revenue changes from 2011 to 2012 as follows:

• reserve for fire hall building – remove proposal to transfer funds of $50,000 annually to a reserve as project is progressing now; and
• RCMP contract – as discussed previously, take $50,000 from Police Reserve for 2012 as it was not required in 2011 as originally anticipated.

The Committee also discussed expenditure changes from 2011 to 2012 as follows:

• options for transportation services’ items related to the maintenance and repair of new assets, including the IHIP and CHIP; and
• funding for new fire truck debt repayment.

b) General Discussion

The Committee and staff discussed scheduling an additional half-day budget meeting, to be determined; and the next steps required to be completed in the budget process, including the presentation of anticipated revenues.

4. TERMINATION

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT this meeting terminate. Time: 6:50 p.m.

CARRIED

MAYOR ___________________________ CLERK ___________________________