Staff Report
Action List Update - Finance & Administration Report
April 10, 2012Pages 28–687 sections
Comprehensive update on outstanding resolutions and administrative tasks assigned to various town departments.
April 4, 2012Jennifer Cochrane, Executive AssistantIncludes action items dating back to 2009Updates for Planning, Engineering, and Fire departments
Finance & Administration Report
TO: Committee of the Whole DATE: April 4, 2012 FROM: Jennifer Cochrane, Executive Assistant MEETING DATE: April 10, 2012
ACTION LIST UPDATE
RECOMMENDATION: THAT this report be received for information.
CHIEF ADMINISTRATIVE OFFICER'S COMMENTS: I concur with the recommendation.
PURPOSE OF REPORT: To provide the Committee with the current Action List.
BACKGROUND/DISCUSSION: Resolutions made by Council which require staff action are recorded in the Action List. This list is being provided for the Committee's information.
RECOMMENDATION: THAT this report be received for information.
Council & Committee's ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items) - 2010
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2010-10-05 | C-148-10 | THAT staff prepare a road and trail naming policy using examples from Toronto and Richmond. | SJ | Drafted – policy will be more broad (to incl. naming of municipal assets generally). |
Council & Committee's ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) - 2010
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2009-03-17 | C-42-09 | THAT on behalf of the Trails and Greenways Sub-Committee that Council revisit and reassess the viability of a trail in the right-of-way between 1500 and 108 Glentana Road. | EM | 2013 Budget. | |
| Council | 2009-04-21 | C-60-09 | THAT the "No Parking 10 PM to 5 AM" signs be removed from Tovey Crescent and Governor's Point Road; AND THAT signage be reviewed upon completion of the new Streets and Traffic Bylaw. | DB | 2013 Budget. | |
| Council | 2009-07-21 | C-110-09 | A Council member raised the issue of liability in connection with the skateboarders using land under Six Mile Bridge. Council requested that staff clarify ownership and responsibility of the site and also requested the Ministry of Highway's position on the issue. | KA / EM | Ongoing. | |
| Council | 2009-10-20 | C-140-09 | THAT Council direct staff to investigate the possibility of an electric car bylaw. | EM | In Progress – staff time | |
| COW | 2010-12-14 | Tree cutting applications in same report format as Bylaw Enforcement Report | EM/DP | May COW |
Council & Committee's FINANCE FOLLOW UP ACTIONS LIST (non confidential items) - 2010
No items
Council & Committee's FIRE DEPARTMENT FOLLOW UP ACTIONS LIST (non confidential items) - 2010
| Meeting | Date | Item/Ref | Topic/Action | Who | Dept. | Target Date | Status/Comments |
|---|---|---|---|---|---|---|---|
| No items |
Council & Committee's PLANNING FOLLOW UP ACTIONS LIST (non confidential items) - 2010
Page 28–68
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2009-02-17 | C-26-09 | THAT staff prepares a list of reasons indicating why Hallowell Road cannot be the long term access to the Esquimalt Reserve, west of the E&N tracks for information; AND THAT staff reply to the Chief and Council of the Esquimalt Nation. | LC | Further Council direction requested. | |
| Council | 2009-07-21 | C-103-09 | THAT staff be directed to issue Municipal Ticket Informations with monetary implications after the issuance of two warning tickets per vehicle; AND THAT staff be directed to bring back a Parking Policy to address requests for Resident Only Parking and Parking on Boulevards in October. | EL | First point is done. Report is in draft status. | |
| Council | 2009-07-21 | C-104-09 | THAT staff be directed to bring forward a report on Mellor Park in September covering: signage; the development of a park plan with timelines and consideration of public input already provided through the residents' survey; sealing off of the driveway to 218 Hart Road; AND THAT staff be directed to bring forward a report in early fall covering the development of a park plan and which includes a public consultation component, Parks, Recreation and Environment Advisory Committee involvement and Master Plan reference. | LC | In progress. Have met with PREAC to get initial ideas on desired amenities in this park. Work on plan will occur in Fall 2010. Park survey is complete. Access issue addressed. $10K developer contribution for play equipment received. | |
| Council | 2010-01-05 | C-01-10 | THAT Development Permit 2009/10 be approved as per the plans attached to the January 5, 2010 Council Report and subject to the following: provision of covered bicycle parking for six bicycles in front of the building; submittal of lighting plan that conforms to Erskine Lane Comprehensive Development Permit Area guidelines 5.1.8.1.8 and 5.1.8.1.9; and inclusion of the following variances to Land Use Bylaw, 1990, No. 35: variance of Floor Space Ratio from 0.85:1 to 1:1; variance of maximum building height from 12.0m to 14.5m; variance of maximum number of storeys from 3 to 4; variance to the front yard setback from 7.5m to 6.7m for the proposed balconies; variance to the rear yard setback from 11.0m to 9.3m for the proposed balconies; variance to the number of parking stalls from 54.7 to 54; variance to the size of the rear parking stall from 6m to 5m; and variance to the requirement for RV parking stalls. | IS | Waiting on bonding info before issuing. | |
| Council | 2010-01-05 | C-06-10 | THAT Development Permit 2009/10 be approved at the January 5, 2010 Council meeting, following the noticing of property owners and occupants of all properties within 100m of the subject site, subject to Submittal of revised landscape plan with information with respect to green roof specifications, hard landscaping materials, tree protection measures required during construction and inclusion of mature trees over the parkade level; provision of covered bicycle parking for six bicycles in front of the building; submittal of lighting plan that conforms to Erskine Lane Comprehensive Development Permit Area guidelines 5.1.8.1.8 and 5.1.8.1.9; and inclusion of the following variances to Land Use Bylaw, 1990, No. 35: variance of Floor Space Ratio from 0.85:1 to 1:1; variance of maximum building height from 12.0m to 14.5m; variance of maximum number of storeys from 3 to 4; variance to the front yard setback from 7.5m to 6.7m for the proposed balconies; variance to the rear yard setback from 11.0m to 9.3m for the proposed balconies; variance to the number of parking stalls from 54.7 to 54; variance to the size of the rear parking stall from 6m to 5m; and variance to the requirement for RV parking stalls. | IS | Waiting on bonding info before issuing | |
| Council | 2010-04-20 | C-50-10 | THAT staff prepare a report with recommendations regarding a Parks and Public Places Regulations Bylaw. | LC | Research underway; exploring legal issues around camping in parks. | |
| Council | 2010-06-15 | C-93-10 | THAT staff be directed to prepare a report regarding the process for identifying significant trees within View Royal and report back to Council in the fall of 2010. | LC | Report is under development. Tree recommendations are starting to come in based on note in View Royal Fall newsletter. | |
| Council | 2010-06-15 | C-95-10 | THAT staff be directed to bring a report forward to the Committee of the Whole reviewing the status of the secondary suite program and secondary suite bylaw requirements. | IS | March COW | |
| Council | 2010-07-20 | C-104-10 | THAT the issuance of Development Permit No. 2010/14 be authorized to permit the construction of a concrete patio with arbour and the landscaping of 83 Kingham Place as per the plans attached to the July 20, 2010 staff report from the Senior Planner; AND THAT the Development Permit No. 2010/14 include: variance to the minimum setback from the natural boundary of Portage Inlet from 15m to 13.2m to permit the construction of an arbour covering the patio; and the requirement to design and install an infiltration system for cleaning rainwater run-off with the design approved by the Director of Engineering. | IS | Waiting for security to be posted prior to issuance. | |
| Council | 2010-07-20 | C-117-10 | THAT staff provide reports regarding land use and sewer user fees for properties with a Tourist Commercial designation. | LC/KD | Additional direction from Council requested. | |
| Council | 2010-07-20 | C-118-20 | THAT a Heritage Designation Bylaw to designate the Hart Road Lime Kiln be brought forward for consideration; AND THAT a Land Use Bylaw Amendment be brought forward for consideration to amend the zoning of the site from R1-C (One Family Residential Medium Lot) to P-3 (Park and Recreation) Zone with a group of other similar Land Use Bylaw Amendments. | LC | November | Will come forward in bundle of similar rezonings. More cost effective for public hearing. |
| Council | 2010-07-20 | C-120-10 | THAT staff be directed to proceed with the proposed consultation strategy and bring back a report to the Committee in the Fall. | IS | Workplan for 2012. | |
| Council | 2010-09-21 | C-142-10 | THAT staff prepare a report regarding bylaw enforcement approaches taking into consideration staff resources. | LC | Not started. | |
| Council | 2010-10-19 | C-162-10 | THAT staff be directed to develop a new Soil Removal and Deposit Bylaw for the Committee to consider; AND THAT staff be directed to develop amendment bylaws for the Land Use Bylaw with respect to fence height and retaining wall configuration; AND FURTHER THAT staff be directed to develop an amendment bylaw for the Building Bylaw to amend retaining wall height. | IS | In progress. | |
| Council | 2010-11-16 | C-177-10 | THAT the use of the sustainability Checklist for Official Community Plan amendment, Rezoning and Form & Character Development Permit Applications be endorsed; AND THAT staff be directed to use the draft Sustainability Checklist recommended by the Planning and Development Advisory Committee as a basis for completing a Sustainability Checklist that includes links to Official Community Plan policy and educational resources. AND FURTHER THAT staff bring back a status report in eight months regarding the sustainability checklist. | IS | May COW. | |
| Council | 2010-11-16 | C-178-10 | THAT the Rezoning/OCP Amendment for 1342 and 1352 Trans Canada Highway be referred to the Planning and Development and Transportation Advisory Committees; AND THAT staff seek a formal valuation of the Town's laneway. | IS | File Closed. | |
| Council | 2010-12-07 | C-183-10 | THAT Development Permit 2010/21 be approved per the plans attached to the report from the Senior Planner subject to: The applicant providing financial security equivalent to 120% of the costs of the proposed landscaping. AND THAT Development Permit 2010/21 include the following variances to Land Use Bylaw, 1990, No. 35: Variance to permit the construction of an accessory garage in the front yard; Variance to the 15m setback from the natural boundary of the sea to permit the construction of stairs to the beach and a short section of raised walkway; and Variance to the limitation on the height of fence in the side yard from 2.0m to 2.7m to permit the fence built on top of the retaining wall on the south-east property line to remain. AND FURTHER THAT Development Permit 2010/21 include the following conditions: The requirement to install a nesting box for the Purple Martin; The installation of California style drains for the garage and connection of those drains to drain catchment system; and The monitoring of the project by a qualified professional biologist. AND FURTHER THAT the release of the $25,000 security provided in association with Development Permit 2010/13 be authorized. AND FURTHER THAT the issuance of Development Permit 2010/2 be approved which will expire on June 7, 2011 if the required landscaping security has not been provided. | IS | Security release, letter sent to owner with respect to DP issuance conditions. |
Page 28–68
Council & Committee's ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items) - 2011
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2011-01-04 | C-05-11 | THAT staff report back on the advantages and disadvantages of the possible degazetting for the bottom of Beaumont Avenue. | SJ/EB | Funding for "bottom of" Beaumont, Stewart and Tovey "degazetting" to be considered in 2012 budget process. | |
| Council | 2011-06-21 | C-73-11 | THAT funding for the creation of the bottom of Beaumont Avenue into titled land be considered in the 2012 budget process; AND THAT funding for the creation of the bottom of Stewart Avenue and Tovey Crescent into titled land also be considered in the 2012 budget process. | SJ | Funding for "bottom of" Beaumont, Stewart and Tovey "degazetting" to be considered in 2012 budget process. | |
| Council | 2011-06-21 | C-74-11 | THAT the Committee recommend to Council that the Firehall Project RFP schedule be endorsed as follows: June 25, 2011 RFP issued; July 25, 2011 RFP closed [changed to July 22, 2011 at the June 21, 2011 Council meeting]; September 5, 2011 Consultant interviews; September 20, 2011 RFP award approved by Council to take us to the public approval process stage only; Spring public approval process; Authority to Borrow | KA | In process and on schedule. |
Council & Committee's ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) - 2011
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2011-03-01 | C-26-11 | THAT the priorities identified by the Parks, Recreation and Environment Advisory Committee at the January 25, 2011 meeting regarding the University of Victoria's Restoration of Natural Systems Program be referred back to staff for consideration and clarification in regard to the 2011 budget. | EM | Ongoing. | |
| Council | 2011-07-05 | Direction from Council: that a there be a review of the no-post barriers on the boulevard between 325 and 327 Stewart Avenue in a year. | EM | July | ||
| Council | 2011-10-18 | C-144-11 | THAT staff prepare a report regarding the cost options for traffic control at the Bessborough Close and Helmcken Road intersection. | EM | Initiated. | |
| Council | 2011-11-01 | C-147-11 | THAT the installation of a traffic camera at the intersection of View Royal Avenue and Island Highway be referred to the 2012 budget process. | EM | 2012 Budget |
Council & Committee's FINANCE FOLLOW UP ACTIONS LIST (non confidential items) - 2011
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2011-06-21 | C-75-11 | THAT staff bring back additional information and recommend which reserve funds to place the $800,000. | KD | Outstanding. | |
| Council | 2011-07-19 | C-96-11 | THAT the donation of the bench purchased by E. McCusker, W. & G. Haymes, A. Kunert be approved. | KD/EM | Paid 50% for supplies. Invoices mailed to E. McCusker and 4 Mile Pub. |
Council & Committee's FIRE DEPARTMENT FOLLOW UP ACTIONS LIST (non confidential items) - 2011
| Meeting | Date | Item/Ref | Topic/Action | Who | Dept. | Target Date | Status/Comments |
|---|---|---|---|---|---|---|---|
| Council | 2011-12-13 | C-156-11 | THAT the contract for construction and delivery of one ULC NFPA compliant Fire Engine, to View Royal be awarded to Safetek Fire Apparatus of Abbotsford, BC. Purchase price of the SPARATAN/SMEAL brand apparatus, excluding taxes, delivered to View Royal is $544,762 USD. | PH/KD | Engine ordered Jan 2, 2012, expected delivery Nov 2012 |
Council & Committee's PLANNING FOLLOW UP ACTIONS LIST (non confidential items) - 2011
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2011-03-01 | C-27-11 | THAT the recommendation made by the Parks, Recreation and Environment Advisory Committee at the January 25, 2011 meeting to provide sufficient funds to build the Chan Property Trail be referred back to staff for consideration and clarification in regard to the 2011 budget. | LC | ||
| Council | 2011-03-01 | C-28-11 | THAT the recommendation made by the Parks, Recreation and Environment Advisory Committee at the January 25, 2011 meeting to start a plaque program for the Town's five existing heritage trees be referred back to staff for consideration and clarification in regard to the 2011 budget. | LC | ||
| Council | 2011-03-01 | C-35-11 | THAT third reading of Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 790, 2011 be DEFERRED. | IS | Staff to report back to Council. | |
| Council | 2011-03-01 | C-26-11 | THAT the priorities identified by the Parks, Recreation and Environment Advisory Committee at the January 25, 2011 meeting regarding the University of Victoria's Restoration of Natural Systems Program be referred back to staff for consideration and clarification in regard to the 2011 budget. | LC | Ongoing. | |
| Council | 2011-10-18 | C-138-11 | THAT a letter be sent to Capital Regional District (CRD) Parks requesting the CRD Parks staff work with the Town of View Royal staff on current issues, enforcement options and future initiatives to reinstate a family-oriented atmosphere at Thetis Lake Regional Park; AND THAT resident only parking be established on the south side of Chilco Road west of the tunnel. | LC/EM | EM - 'Resident Only' parking signage is installed. |
Council & Committee's ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items) - 2012
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2012-01-17 | C-10-12 | THAT staff report back with options regarding Mayor and Council email communications. | JC/KA | In progress. |
Council & Committee's ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) - 2012
Page 28–68
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2012-01-17 | C-02-12 | THAT Council authorize the Tour de Victoria Cycling Event to take place within the municipality on June 24, 2012, as detailed in the report dated January 11, 2012 from the Superintendent of Engineering. | DB | Authorization received | |
| Council | 2012-01-17 | C-14-12 | THAT the Parks, Recreation and Environment Advisory Committee be referred the naming of the parkland containing Chilco trails for recommendations. | LC | ||
| Council | 2012-02-07 | C-19-12 | THAT staff work with Nickel Brothers House Moving Ltd., to remove the one tree as requested in the traffic island on Helmcken Road; AND THAT staff review permitting issues in regard to the truck route bylaw. | EM/DB | In progress | |
| Council | 2012-03-20 | C-34-12 | THAT Strata 813 be given permission to remove the subject Arbutus trees; AND THAT staff bring back a report that includes information from Strata 813 detailing the health, fall risk and options for the remaining subject Douglas Fir trees. | DP/EM | Owners to obtain a more detailed Arborist report. | |
| Council | 2012-03-20 | C-39-12 | THAT truck traffic, the types of which are currently not allowed as indicated in the Town's current Truck Route Bylaw, No. 456, 2002, be temporarily allowed to use Island Highway as an optional route during the Craigflower Bridge construction period. | DB | Pending construction | |
| Council | 2012-03-20 | C-40-12 | THAT a letter be written to BC Hydro supporting the Gorge Waterway Initiative's request to route the hydro lines under the new Craigflower Bridge in the duct work that is to be provided. | DB | In progress – letter to be drafted for signature | |
| Council | 2012-04-03 | C-41-12 | THAT staff be directed to prepare a report regarding the use of wrapped kiosks for "way-finding you are here" maps. | EM | ||
| Council | 2012-04-03 | C-42-12 | THAT staff be directed to implement a tree application time sheet within one month. | EM |
Council & Committee's FINANCE FOLLOW UP ACTIONS LIST (non confidential items) - 2012
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2012-01-10 | Property tax implications for Environmental Development Permit No. 2011/16 – 2101 Munn Road | KD/JC | Refer to new Director of Finance |
Council & Committee's FIRE DEPARTMENT FOLLOW UP ACTIONS LIST (non confidential items) - 2012
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| No items |
Council & Committee's PLANNING FOLLOW UP ACTIONS LIST (non confidential items) - 2012
| Meeting | Date | Item/Ref | Topic/Action | Who | Target Date | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2012-01-17 | C-13-12 | THAT staff prepare a report containing options to implement in 2012 various aspects of the Garry Oak Ecosystems Recovery Team's "Burnside Corner Park Restoration Management Recommendations, November 2011" report. | LC/EM | Developer contribution to fund 1.5yr contract for Volunteer Coordinator | |
| Council | 2012-01-17 | C-18-12 | THAT Development Permit No. 2011/16 be approved to permit construction of an accessory building for a proposed telecommunications tower at 2101 Munn Road as per the plans attached to the January 3, 2012 staff report; AND THAT Development Permit No. 2011/16 include the following conditions: qualified environmental professional (QEP) to be on-site during disturbances associated with the tower construction and site laydown; if removal of the six garry oaks is necessary, replacement garry oaks are to be replanted within 100m of the site at a ratio of no less than 3:1; three nesting boxes (size and location to be determined by QEP) are to be provided to mitigate tree loss in the area required for the tower and site laydown; any disturbed areas are to be replanted with native plants under the supervision of the QEP; and financial security to ensure that development permit requirements are met. AND FURTHER THAT Development Permit No. 2011/16 be considered at a future Council meeting in conjunction with the Industry Canada land use consultation process for the proposed telecommunications tower. | JC | In progress | |
| Council | 2012-02-21 | Council discussed the need for an amendment to the Municipal Ticketing Bylaw to include ticketable offences in conjunction with Addressing Bylaw No. 825, 2012. | JD/LC | In progress | ||
| Council | 2012-02-21 | C-31-12 | THAT Development Permit 2011/09 be considered following the final reading of Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 819, 2011 and subject to noticing as per the requirements of Bylaw 730; AND THAT Development Permit 2011/09 include the following: Variance to the required number of parking stalls from 113 to 102; Variance to the required number of recreation vehicle parking stalls from eleven to zero; and Variance to the required number of buildings per parcel from one to five. | JC | Waiting for adoption of Bylaw | |
| Council | 2012-03-20 | C-36-12 | THAT the rezoning application for 229, 231, 235 and 241 Island Highway be tabled to the April 10, 2012 Committee of the Whole meeting. | JC | Waiting for new drawings from applicant | |
| Council | 2012-03-20 | C-37-12 | THAT staff develop a policy on criteria for Town-initiated civic address changes. | LC/JD | Not started | |
| Council | 2012-03-20 | C-38-12 | THAT staff be directed to prepare a draft bylaw to provide a payment-in-lieu option for variances to the number of parking spaces required under Section 7 of Land Use Bylaw, 1990, No. 35, for the purposes of establishing a reserve fund for new and existing off-site parking spaces and alternative transportation infrastructure. | JD | In progress |
COMPLETED ACTION ITEMS (non confidential items) - 2011
Page 28–68
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2011-01-04 | C-08-11 | THAT the Lime Kiln Conservation Plan Terms of Reference be deferred until more information is available | LC | Planning | Complete. Draft plan for May 2012 COW Meeting. |
| Council | 2011-01-04 | C-11-11 | THAT staff prepare the necessary Land Use Bylaw and Official Community Plan Amendment Bylaws to rezone and re-designate the following lands as P-3 Park and Recreation and Parks, Open Space and Recreation: Lime Kiln; Stancil Lane Park; Viewcrest Park; Parkcrest Park; Wilfert Road Park; Heddle Trail. | LC | Development | Complete |
| Council | 2011-03-15 | C-38-11 | THAT the following 2011 Grants in Aid be approved: 3rd Arbutus Scout Group $600; Beacon Community Services $18,825; City of Victoria $8,000; Fort Rodd Hill – Canada Day $300; Greater Victoria Volunteer Society $400; Maritime Museum of British Columbia $1,250; Need Suicide Prevention Education and Support $1,000; Shoreline Community School $30,000; Victoria Bike to Work Society $3,000; View Royal Ratepayer & Community Assoc. $3,800; View Royal Reading Centre $25,000; Garry Oak Ecosystems Recovery Team $10,000; AND THAT funding for the 2011 Grants in Aid come from the Casino deferred revenue; AND FURTHER THAT staff bring back the Grant in Aid policy for review in the future. | KD | Finance | Complete. Letters and / or cheques have been mailed. Groups that have costs related to a specific project have been advised at what point they need to request payment. |
| Council | 2011-03-15 | C-39-11 | THAT the Queen Alexandra Foundation be granted a grant-in-aid in the amount of $28,563.04 with $12,737 being funded by the General Revenue Operating fund and $15,826.04 being funded from the Casino deferred revenue. | KD | Finance | Complete. Grant paid in full. |
| Council | 2011-05-03 | C-63-11 | THAT the 2010 Financial Statements as presented by KPMG at the May 3, 2011 Council meeting be accepted. | KD | Finance | Complete. 2010 Financial statements and required financial reporting. |
| Council | 2011-05-17 | C-69-11 | THAT Development Permit 2010/21 be approved as per the plans attached to the report from the Planning Technician at the May 10, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730; AND THAT Development Permit 2010/21 include the following variances: Variance to the 15m setback from the natural boundary of the sea to 6.7 meters to permit the construction of an interior addition and exterior stair structure; Variance to the 2.14m setback from the side yard to 0.64 meters to permit the construction of an addition; AND FURTHER THAT staff and the applicant work together to come up with a suitable solution for the stormwater retention. | IS/LC | Development | submitted to Ministry prior to Statutory Deadline of May 15. Complete. |
| Council | 2011-06-21 | C-71-11 | THAT Council enter into a new five-year Cost Sharing Agreement, from July 1, 2011 to June 30, 2016, with the Corporation of the Township of Esquimalt, for the use of the lawn and garden waste drop-off facility on Canteen Road by View Royal residents, at an annual cost of $48,965, excluding applicable taxes and annual CPI adjustments. | DB | Engineering | Complete |
| Council | 2011-06-21 | C-72-11 | THAT the Town of View Royal issue the Request for Proposals [Fire Hall] substantially in the form attached to the Chief Administrative Officer's Council report dated June 17, 2011. | KA | Admin | Complete |
| Council | 2011-06-21 | C-76-11 | THAT Development Permit 2011/07 for 51 Knollwood Road be considered for approval at the July 5, 2011 Council meeting subject to: Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; and Approval for variance to relocate the shed within the 15m setback from the natural boundary with the sea. AND FURTHER THAT Development Permit 2011/07 include: A variance to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15.0m to 8.2m to allow the relocation of the shed. | LC/JD | Development | Complete |
| Council | 2011-06-21 | C-77-11 | THAT the Sign Permit 2011/01 be considered for approval at a future Council meeting as per the plans attached to the report from the Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730; AND THAT Sign Permit 2011/01 include the following variances: A variance to the number of Logo Signs allowed on a single building face for Sign Zones 3, 4 or 5 from one per building face or one per wall associated with each business to two per building face or two per wall associated with each business as illustrated on the attached plans. A variance to the size of the Logo Signs allowed in Sign Zones 3, 4 or 5: The "Jenner" sign from 2m² to 2.1m²; The "Buick GMC" sign from 2m² to 4.9m²; The "Goodwrench Service" sign from 2m² to 4.5m²; The "Chevrolet" sign from 2m² to 3.9m². | JD | Development | Complete |
| Council | 2011-06-21 | C-78-11 | THAT Development Permit 2011/08 for 333A Stewart Avenue be considered for approval at the July 5, 2011 Council meeting subject to: Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; and Provision of more detailed information with respect to stormwater management. | LC | Development | Complete |
| Council | 2011-06-21 | C-79-11 | THAT Council consider approval of Development Variance Permit 2011/02, to vary the definition of "Grade", in Land Use Bylaw, 1990, No. 35, for the purposes of the calculation of heights of buildings, to reflect the new finished grade of the lots as shown on the plan attached to this report, at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730; AND THAT Development Variance Permit 2011/02 include the following condition: That any dwelling on the lot be sprinklered to the satisfaction of the Fire Chief. | LC | Development | Complete |
| Council | 2011-06-21 | C-80-11 | THAT a grant-in-aid be granted to the City of Victoria for the Canada Day celebrations in the amount of $1,000. | KD | Finance | Complete. Cheque issued to City of Victoria June 23, 2011. |
| Council | 2011-07-05 | C-81-11 | THAT the Town of View Royal affirms its commitment to the principles of international human rights; and extends its sympathies to the victims of the regime of Augusto Pinochet, including those who now make their home here in Victoria. | SJ | Admin | Complete. No action required. |
| Council | 2011-07-05 | C-82-11 | THAT staff be directed to prepare the necessary bylaws to amend the Official Community Plan and rezone the "Hydro Lands" between Heddle Avenue and Prince Robert Drive to a new P-8 zone. | LC | Development | Complete |
| Council | 2011-07-05 | C-83-11 | THAT Option 3A be selected as the southerly boundary location for Road Closure and Removal of Highway Dedication – Heddle Avenue, Bylaw No. 775, 2010. | SJ | Admin | Complete. Bylaw 775 adopted September 20, 2011. |
| Council | 2011-07-05 | C-86-11 | THAT permission be granted to the owners of 512 Prince Robert Drive in conjunction with the creation of Town-titled property for the Heddle Avenue trail. | SJ | Planning | Complete – Letter sent to advise owners of resolution C-158-11 (see below) on 2011 12 14 and temporary permission letter done and sent to owners on 2011 12 16 |
| Council | 2011-07-19 | C-100-11 | THAT Development Permit No. 2011/06 be approved subject to noticing as per the requirements of Bylaw 730; AND THAT Development Permit No. 2011/06 include: variance to the number of buildings situated on a lot from one to four; variance to the front yard setback from 7.5m to 0.2m; variance to the rear yard setback from 4.5m to 1.0m; variance to permit setback for eaves and gutters from 0.6m to zero; variance to building height from 9.0m to 11.7m; variance to recreational vehicle parking spaces from 2.5 to zero; variance to balcony widths from 2.0m to 4.0m; and variance to a balcony projection into the rear yard from 0.5m to 1.7m; AND THAT Development Permit No. 2011/06 include the following conditions: that the applicant enter into a Boulevard Licensing Agreement with the Town of View Royal; that the Storm Water Management Concept be to the satisfaction of the Director of Engineering; that more detail be provided about the screening of the Hydro kiosk adjacent to the western entrance/exit to the site; and that written permission be provided from BC Hydro for organized parking within the statutory right-of-way (FB280113). AND FURTHER THAT staff work with the applicant to explore opportunities for tree preservation and that it be thoroughly investigated and controlled. | JC | Development | Complete |
| Council | 2011-07-19 | C-101-11 | THAT staff bring forward a report that considers Thetis Lake parking issues, including the impact to parking on Chilco Road. | LC | Development | Complete |
| Council | 2011-07-19 | C-103-11 | THAT the Regional Context Statement be referred to the CRD for approval; AND THAT the draft Official Community Plan be circulated to adjacent municipalities, First Nations and the School District for comment; AND FURTHER THAT a Public Hearing be scheduled for September 20, 2011. | LC | Development | Complete |
| Council | 2011-07-19 | C-87-11 | THAT Development Variance Permit 2011/02 be approved to vary the definition of "Grade", in Land Use Bylaw, 1990, No. 35, for the purposes of the calculation of heights of buildings, to reflect the new finished grade of the lots as shown on the plan attached to this report from the Planning Technician at the July 19, 2011 Council meeting. | JD | Development | Complete |
| Council | 2011-07-19 | C-88-11 | THAT Development Permit 2011/03 be approved as per the plans attached to the report from the Acting Planning Technician at the July 19, 2011 Council meeting; AND THAT Development Permit 2011/03 include the following variances: Variance to the 15m setback from the natural boundary of the sea as specified in Land Use Bylaw, 1990, No. 35 from 15m to 6.7 meters to permit the construction of an interior addition and exterior stair structure; Variance to the 2.14m setback from the side yard as specified in Land Use Bylaw, 1990, No. 35 from 2.14m to 0.64 meters to permit the construction of an addition. | JD | Development | Complete |
| Council | 2011-07-19 | C-89-11 | THAT Development Variance Permit 2011/03 be approved to vary the rear yard setback in the Mill Hill Residential Comprehensive Development (CD-16 Zoning Table) specified in the Land Use Bylaw, 1990, No. 35 from 6m to 1.3m as per the plans attached to the report from the Acting Planning Technician at the July 19, 2011 Council meeting; AND THAT Development Variance Permit 2011/03 include the following condition: That any dwelling on the lot be sprinklered to the satisfaction of the Fire Chief. | JD | Development | Complete |
| Council | 2011-07-19 | C-90-11 | THAT Development Permit 2011/07 be approved as per the plans attached to the report from the Planning Technician at the July 19, 2011 Council meeting; AND THAT Development Permit 2011/07 include the following variance: Variance to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 meters to 8.2 meters to allow the relocation of a shed. | JD | Development | Complete |
| Council | 2011-07-19 | C-91-11 | THAT Development Permit 2011/05 be denied as per the plans attached to the report from the Acting Planning Technician at the July 19, 2011 Council meeting; AND THAT Development Permit 2011/05 include the following variance: Variance to the 15m setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 meters to 0 meters to permit the uplands portion of a walkway which will be constructed as part of a wharf and associated structures extending into the marine foreshore area. | JD | Development | Complete |
| Council | 2011-07-19 | C-92-11 | THAT staff communicates to the Department of National Defence that water access guidelines be discussed with View Royal prior to any water docks being approved. | LC/JD | Development | Complete |
| Council | 2011-07-19 | C-93-11 | THAT Development Permit No. 2011/08 be approved as per the plans attached to the report from the Acting Planning Technician at the July 19, 2011 Council meeting. | JD | Development | Complete |
| Council | 2011-07-19 | C-94-11 | THAT borrowing from the Municipal Finance Authority of British Columbia be approved as part of the 2011 Fall Issue, two-million four hundred and forty five thousand dollars ($2,445,000) as authorized through the View Royal Fire Rescue Land Acquisition Loan Authorization Bylaw No. 782, 2010; AND THAT the Capital Regional District be requested to consent to our borrowing over fifteen (15) year term and include the borrowing in their Security Issuing Bylaw. | KD | Finance | Complete. Funds now received and complete |
| Council | 2011-07-19 | C-95-11 | THAT Council authorize the Mayor and Corporate Officer to sign the 2011 Election Cost Sharing agreement with School District No. 61. | SJ | Admin | Complete. Agreement signed. |
| Council | 2011-07-19 | C-96-11 | THAT the donation of the bench purchased by E. McCusker, W. & G. Haymes, A. Kunert be approved. | EM/KD | Engineering/Finance | Complete |
| Council | 2011-07-19 | C-97-11 | THAT no-post barriers be installed in the boulevard, one in alignment with the property line between 325 and 327 Stewart Avenue and the other in alignment with the northern edge of the driveway of 327 Stewart Avenue. | EM | Engineering | Complete |
| Council | 2011-07-19 | C-98-11 | THAT Sign Permit 2011/01 be approved; AND THAT Sign Permit 2011/01 include the following variances: A variance to the number of Logo Signs allowed on a single building face for Sign Zones 3, 4 or 5 from one per building face or one per wall associated with each business to two per building face or two per wall associated with each business as illustrated on the attached plans; A variance to the total area of signs allowed on a building from 11m² to 15.8m² A variance to the size of the Logo Signs allowed in Sign Zones 3, 4 or 5: The 'Jenner' sign from 2m² to 2.1m² The 'Buick GMC' sign from 2m² to 4.9m² The 'Goodwrench Service' sign from 2m² to 4.5m² The 'Chevrolet' sign from 2m² to 3.9m². | JD | Development | Complete |
| Council | 2011-07-19 | C-99-11 | THAT Development Permit 2011/08 be approved which will amend Development Permit 2010/06 subject to noticing as per the requirements of Bylaw 730; AND THAT Development Permit 2011/08 include: variance to site a retaining wall from 7.5m to 2.0m. AND FURTHER THAT Development Permit 2011/08 include the following conditions: that building heights will not exceed 15.0m; that the appropriate site, landscaping and servicing plans be amended to show suitable locations, sizes and species of replacement trees; that the storm water management concept be to the satisfaction of the Director of Engineering; confirmation that the driveway will meet emergency vehicle access requirements; and confirmation from a geotechnical engineer that the site will be safe for the intended use. AND FURTHER THAT all outstanding issues are resolved to staff's satisfaction. | JC | Development | Complete |
| Council | 2011-08-16 | C-104-11 | THAT the Corporate Officer be authorized to register a notice against the Title of the property located at 172 Levista Place pursuant to Section 57 of the Community Charter. | LC | Development | Complete |
| Council | 2011-08-16 | C-105-11 | THAT Council not proceed with a court injunction in regard to the secondary suite at 172 Levista Place at this time. | LC | Development | Complete |
| Council | 2011-09-06 | C-106-11 | THAT Development Variance Permit 2011/07 be approved as per the plans attached to the report from the Planning Technician at the September 6, 2011 Council meeting. AND THAT Development Variance Permit No. 2011/07 include the following variances: Variance to the Logo Sign size from 2m² to 5.55m² for the four (4) 5' "Rexall" oval internal illumination Logo Signs; Variance to the letter height in the two (2) "A pharmacy first" signs from 0.4m to 0.5m; Variance to the number of Logo Signs allowed on a building face from one (1) to two (2); Variance to the number of Fascia Signs allowed on a building face from one (1) to two (2); Variance to the total allowable area of signs on a building from 11m² to 28.06m². | JD | Development | Complete |
| Council | 2011-09-06 | C-107-11 | THAT the View Royal Community Association be advised that the 10% penalty applied to their 2011 property taxes cannot be waived; AND THAT a grant-in-aid of $752.80 be granted to the View Royal Community Association. | KD | Finance | Complete. Grant has been paid. |
| Council | 2011-09-06 | C-108-11 | THAT R. & B. Umer be advised that the 10% penalty applied to their 2011 property taxes cannot be waived. | KD | Finance | Complete |
| Council | 2011-09-06 | C-110-11 | THAT the previous appointment to the position of Deputy Approving Officer be hereby rescinded; AND THAT Jeff Chow be appointed as Deputy Approving Officer and Gary Faykes as Bylaw Enforcement Officer. | LC | Development | Complete |
| Council | 2011-09-06 | C-111-11 | THAT the letter dated July 21, 2011 from Sgt. D. Willis, Detachment Commander, RCMP Westshore Detachment, Re: recommendation for the 2012 budget be received; AND THAT this matter be deferred for discussion until such time as a new Inspector is hired. | EB | Admin | Complete |
| Council | 2011-09-06 | C-112-11 | THAT staff prepare all necessary bylaws to extend the permissive tax exemption for the Island Corridor Foundation to the maximum number of allowable years. | KD | Finance | Complete. Bylaws adopted. |
| Council | 2011-09-06 | C-113-11 | THAT a $3,000 grant in aid be granted to the UVIC Restoration of Natural Systems Program to complete the public outreach and support portion of the natural restoration of the Garry Oak ecosystem at Watkiss Way and Burnside Road. | KD | Finance | Complete. Grant has been paid. |
| Council | 2011-09-11 | C-109-11 | THAT consulting engineering services for the Craigflower Bridge Replacement Project be awarded to Herold Engineering Ltd., subject to the approval of the Federal RSP grant, in the amount of $290,750 plus disbursements and HST, the costs of which will be shared jointly with the Corporation of the District of Saanich and the Town of View Royal as outlined in this project. | DB | Engineering | Complete |
| Council | 2011-10-04 | C-133-11 | THAT Development Permit 2011/10 be approved as per the plans attached to the report from the Planning Technician at the October 4, 2011 Council meeting; AND THAT Development Permit 2011/10 include the following variances: Variance to the 15m setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 metres to 0 meters to legalize the uplands portion of an existing pier, and to legalize an existing stairway used to access the pier. | JD | Development | Complete |
| Council | 2011-10-04 | C-134-11 | THAT Development Variance Permit 2011/06 be approved to vary the rear yard setback in the Mill Hill Residential Comprehensive Development (CD-16 Zoning Table) specified in Land Use Bylaw, 1990, No. 35 from 6m to 1.3m as per the plans attached to the report from the Planning Technician at the October 4, 2011 Council meeting; AND THAT Development Variance Permit 2011/06 include the following condition: That any dwelling on the lot be sprinklered to the satisfaction of the Fire Chief; That Development Variance Permit 2011/03 rescinded. | JD | Development | Complete |
| Council | 2011-10-04 | C-135-11 | THAT Development Permit 2011/06 be approved as per the plans attached to the report from the Senior Planner at the October 4, 2011 Council meeting and that the following be included as conditions of the Permit: Establishment of stakes to mark the perimeter of the Craigflower Creek and ditch Streamside Protection and Enhancement Areas; Restoration of the cleared areas within the two SPEAs by reseeding the exposed soil No further clearing and cutting of grass within the SPEAs; and No grass cuttings be placed in the SPEAs. AND THAT Development Permit 2011/06 include a variance to the Land Use Bylaw, 1990, No. 35, to permit the use of two metal shipping containers as accessory structures | JC | Development | Complete |
| Council | 2011-10-04 | C-136-11 | THAT Development Permit 2010/15 be approved which will permit the subdivision, subject to Approving Officer approval, of 2429 Chilco Road into 19 single family residential lots and two multi-family lots and will permit land clearing and grading works to begin on private property; AND THAT the following be included as conditions in the permit: A Site Servicing Agreement must be completed prior to the installation of services or modifications to the Cheam Road right-of-way; In order to reduce the potential for increased runoff from impervious surfaces, road drainage will be directed where possible to the rock fills under Cheam Road and the lots backing onto the Streamside Protection and Enhancement Areas; Erosion prevention and sediment containment measures should be established prior to site clearing and prior to construction, and remain in place in good repair until construction is completed and vegetative cover is restored on all disturbed and erodible areas; 5-10 trees to be cut down as part of the development should be used as snags, stumps or logs as part of landscaping in common greenspace areas of the development under the direction of a qualified biologist; An infiltration drainage system or a hybrid infiltration pipe/gutter system should be applied throughout the site where feasible under the direction of a qualified engineer; The proposed park boundaries must be fenced with protective fencing (approximately 1m onto the adjoining private property) mounted on solid wood or metal posts or in another permanent fashion where topography may result in inadvertent encroachments, prior to land clearing occurring within 30m of that boundary, and to the satisfaction of the Director of Development Services; The proposed park boundaries must be fenced with a minimum 1.5m high black chain link fence prior to subdivisions approval; The west boundary of the subject property must be fenced with a minimum 1.5m high black chain link fence prior to subdivision approval; Prior to issuance of a building permit on each lot, certification from a geotechnical engineer shall be provided to ensure that the lot is safe for the use intended; A security of $50,000 being deposited prior to commencing site preparation to ensure that the development permit conditions are met and to facilitate the completion of basic site remediation – site seeding, stormwater management, making the site safe – should the project be abandoned entirely; Invasive species within the Park shall be removed as part of the FireSmart Vegetation Management activities; and A security of $5,000 being deposited prior to commencing site preparation to ensure that the Town's highways are cleaned and any damages repaired; AND THAT a variance be approved to the definition of "Grade", in Land Use Bylaw, 1990, No. 35, for the purposes of the calculation of building heights, to reflect the proposed finished grades of Proposed Lots 11 to 19 shown on the plan attached to September 29, 2011 staff report; AND FURTHER THAT an amended Lot Grading & Erosion Control Plan be submitted with the proposed amended grades as submitted with this application, and that final grade contours with an interval sufficient for building height calculation be included on that plan to the satisfaction of the Development Services and Engineering Departments as a condition of issuance of the Development Permit. | JC | Development | Complete |
| Council | 2011-10-18 | C-137-11 | THAT a one year extension to the current Members Agreement, Co-Owners Agreement and Operating Agreement be approved to December 31, 2012, and that the Mayor and Corporate Officer be authorized to execute all documentation related to the extensions. | KA | Complete | |
| Council | 2011-10-18 | C-138-11 | THAT a letter be sent to Capital Regional District (CRD) Parks requesting the CRD Parks staff work with the Town of View Royal staff on current issues, enforcement options and future initiatives to reinstate a family-oriented atmosphere at Thetis Lake Regional Park. | LC | Planning | Complete |
| Council | 2011-10-18 | C-139-11 | THAT the Fire Chief of the Town of View Royal be authorized to, in cooperation with the City of Colwood Fire Chief, proceed with the issuance of a Request for Proposal for the provisions of Fire Dispatch Services for both municipalities. | PH | Complete | |
| Council | 2011-10-18 | C-140-11 | THAT the recommendations from the Parks, Recreation and Environment Advisory Committee regarding the rezoning/OCP amendment application for 1900 Watkiss Way be referred to staff. | JC | Planning | Complete |
| Council | 2011-10-18 | C-141-11 | THAT the recommendations from the Planning and Development/Transportation Advisory Committees regarding the rezoning/OCP amendment application for 1900 Watkiss Way be referred to staff. | JC | Planning | Complete |
| Council | 2011-10-18 | C-142-11 | THAT staff provide Council with a cost estimate for an independent review of First Team Engineering's work in regard to the Limona Phase 5 storm water works. | EM | Engineering | Complete |
| Council | 2011-10-18 | C-143-11 | THAT staff prepare a report regarding the commercial tax ratio prior to the 2012 budget discussions. | KD | Finance | Complete |
| Council | 2011-10-18 | C-144-11 | THAT Council urge the appropriate federal authorities to maintain a reliable level of "blue boat" service in the Esquimalt Harbour, and further that a timely replacement plan for the aging fleet is implemented to ensure the long-term viability of this regional service. | EB | Planning | Complete - Letter sent to Federal government |
| Council | 2011-10-18 | C-146-11 | THAT Steve Knoke and Ken Pearse be appointed to the Chilco Trails Plan Steering Committee. | LC | Development | Complete |
| Council | 2011-11-01 | C-148-11 | THAT staff circulate the proposed private dock development guidelines to the Department of National Defence for comment; AND THAT staff provide to Council a consultation plan report that contemplates consultation with residents, in particular waterfront property owners, and relevant advisory committees. | JD/LC | Planning | Complete |
| Council | 2011-11-01 | C-149-11 | THAT the Town allocate $3,000 from contingency funds towards ongoing costs of the Te'mexw Treaty Advisory Committee. | KD | Finance | Paid |
| Council | 2011-12-13 | C-157-11 | THAT the Town of View Royal Council has no objection to the removal of the red brick cross inlaid on the steeple at 287 Pallisier Avenue (All Saints Anglican Church). | LC/EB | Planning | Complete |
| Council | 2011-12-13 | C-158-11 | THAT resolution C-86-11 be amended to read as follows: "THAT the BC Hydro letter of permission granting an eight-foot wide access on the BC Hydro land between Heddle Avenue and Prince Robert Drive (PID 028-331-249) to reach the back of 512 Prince Robert Drive for the current owners of 512 Prince Robert Drive be accommodated through a Town of View Royal letter of temporary permission granting access across a portion of Town-owned fee simple land (to be created through the adoption of Bylaw No. 775, 2010) until such time as the property ownership changes for 512 Prince Robert Drive or until the owner of 028-331-249 revokes their permission, whichever occurs first." | SJ | Planning | Complete – Letter sent to advise owners of resolution C-158-11 on 2011 12 14 and temporary permission letter done and sent to owners on 2011 12 16 |
Page 28–68
COMPLETED ACTION ITEMS (non confidential items) - 2012
Page 28–68
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2012-01-10 | Property tax implications for Environmental Development Permit No. 2011/16 – 2101 Munn Road | JC | Planning | Complete | |
| Council | 2012-01-17 | C-01-12 | THAT the District of Saanich and Town of View Royal Councils approve the final design concept so that staff may proceed immediately to final design completion, and that the Councils approve the closure of Admirals Road, from Island Highway to Gorge Road, for the construction period. | DB | Engineering | Complete |
| Council | 2012-01-17 | C-05-12 | THAT the Town of View Royal enter into a 5 year contract for the provision of Full Emergency Fire Dispatch services with the District of Saanich as described in Option B of the Saanich Fire Department RFP Response dated December 2, 2011. | PH | Fire | Done, contract to be signed in March 2012, transition on-going. Go live date with Saanich Fire is May 31, 2012. |
| Council | 2012-01-17 | C-06-12 | THAT the report dated January 4, 2012 from the Director of Development Services titled "2554 Magnum Place" be tabled to the February 7, 2012 Council meeting pending notification to residents of Magnum Place. | LC | Planning | Have met with Strata President. |
| Council | 2012-01-17 | C-07-12 | THAT all previous Grant in Aid Policies be rescinded. | KD | Finance | Completed. New policy implemented for 2012 grant in aid application process. |
| Council | 2012-01-17 | C-11-12 | THAT the Private Dock Development Guidelines Public Consultation Plan be approved at future Council meeting as attached to the report from the Planning Technician at the December 13, 2011 Committee of the Whole meeting. | JD | Planning | Complete. Open House #1 is March 21st |
| Council | 2012-01-17 | C-12-12 | THAT the Town continue its membership in the Federation of Canadian Municipalities. | JC | Planning | Completed (invoice pd.) |
| Council | 2012-01-17 | C-14-12 | THAT the Parks, Recreation and Environment Advisory Committee be referred the naming of the parkland containing Chilco trails for recommendations. | LC/EM | Planning | Complete |
| Council | 2012-01-17 | C-15-12 | THAT Development Permit No. 2011/13 be approved to permit a 42-unit condominium apartment building and six townhomes as per the plans attached to the January 5, 2012 staff report, subject to: reconsideration of tree retention in the southwest corner; submittal of tree retention plan, tree/plant quantities, lighting details, and garden pavilion and bench design details; subject to a satisfactory landscape plan and trail construction; written confirmation from the applicant agreeing to engineering requirements dated December 20, 2011; and noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; AND THAT Development Permit 2011/13 include: a variance to the minimum rear yard setback from 7.5m to 4.0m to site the apartment building and four-unit townhouse; a variance to recreation vehicle parking requirements from 12 spaces to zero; recommendations from the October 31, 2011 Talbot & McKenzie arborists report to mitigate tree impacts; and a requirement to construct the final lift of asphalt on Nursery Hill Drive (private road) between the property frontage and Six Mile Road. | JC | Planning | Complete |
| Council | 2012-01-17 | C-16-12 | THAT Development Permit No. 2011/14 be approved to permit winterization of the Canadian Tire Garden Centre and modification of the sign plan as per the plans attached to the January 4, 2012 staff report. | JC | Planning | Complete |
| Council | 2012-01-17 | C-17-12 | THAT the recommendation regarding the Environmental Development Permit No. 2011/15 – 283 Kerwood Street be tabled. | JC | Planning | Complete |
| Council | 2012-02-07 | C-20-12 | THAT it be requested that the Honorable Ida Chong, Minister of Community, Sport and Cultural Development, confer the power to the Council for the Town of View Royal to write off the unpaid 2011 property taxes of the following property leased to the Victoria Bowmen Association from the Provincial Capital Commission up to $3,180.23. | KD | Finance | Complete |
| Council | 2012-02-07 | C-21-12 | THAT Development Permit No. 2011/15 be approved to permit construction of retaining walls, a patio, and a stepped pathway with bank stabilization measures as per the plans attached to the January 3, 2012 staff report and subject to noticing as per the requirements of Bylaw 730; AND THAT Development Permit 2011/15 include the following variances: Variances to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 metres to 0 metres and the setback from the rear lot line specified in Land Use Bylaw, 1990, No. 35 from 7.5 metres to 0 metres to legalize the siting of an existing stairway; Variance to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 metres to 9.0 metres and setback from the side yard specified in Land Use Bylaw, 1990, No. 35 from 2.14 metres to 1.0 metres to permit the siting of a patio. | JC | Planning | Complete |
| Council | 2012-02-07 | C-22-12 | THAT a Public Hearing be scheduled for February 21, 2012; AND THAT prior to final reading of Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 819, 2011, a covenant be registered to require the following: $15,000 for the Coordinator of Volunteers position for 1.5 years; $1,824 for tools to be used in restoration of natural areas; Installation of a landscaped and irrigated median system, similar to the one at Camden Green, to be built at the entrance to the development on Watkiss Way that allows for dedicated left hand turn lanes from both directions; A security and risk assessment of the trees bordering the property; and should the report identify risks, that the applicant be responsible for any remediation costs to meet the recommendations of the assessment; Construction of the crosswalk at the driveway entrance with a surface treatment similar to what is provided currently in the school zone on Watkiss Way; Registration of a statutory right-of-way for public access through the property. AND THAT, subject to final reading of Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 819, 2011, covenant FB101588 be modified to remove the requirement that only an Assisted Living Structure can be constructed on the parcel. | JC | Planning | Complete. Bylaw waiting for adoption pending provision of covenants and SRW from developer. |
| Council | 2012-02-07 | C-23-12 | THAT Council consider approval of the Private Dock Development Guidelines Public Consultation Plan as attached to the report from the Planning Technician at the February 7, 2012 Council meeting. | JD | Planning | Complete |
| Council | 2012-02-21 | C-24-12 | THAT an exemption of lot frontage requirements for proposed Lots 2, 3 and 4 be approved as per the plans attached to the February 14, 2012 report from the Senior Planner. | JC | Planning | Complete |
| Council | 2012-02-21 | C-25-12 | THAT the "Decommissioning of Unauthorized Suites" policy #900.37 and procedure be approved. | GF/LC | Planning | Complete |
| Council | 2012-02-21 | C-26-12 | THAT Development Permit No. 2011/15 be approved to permit construction of retaining walls, a patio, and a stepped pathway with bank stabilization measures as per the plans attached to the January 3, 2012 staff report; AND THAT Development Permit No. 2011/15 include the following variances: Variances to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 metres to 0 metres and the setback from the rear lot line specified in Land Use Bylaw, 1990, No. 35 from 7.5 metres to 0 metres to legalize the siting of an existing stairway; Variances to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 metres to 9.0 metres and setback from the side yard specified in Land Use Bylaw, 1990, No. 35 from 15 metres to 1.0 metres to permit the siting of a patio. | JC | Planning | Complete |
| Council | 2012-02-21 | C-28-12 | THAT the approval West Shore Parks and Recreation Society 2012 Budget be deferred to the March 6, 2012 Council meeting pending further information regarding the City of Colwood's requisition. | KA | Finance | Complete |
| Council | 2012-02-21 | C-29-12 | THAT the memorandum dated November 8, 2011 from Staff Sergeant D.F. Willis, Operations NCO – West Shore RCMP, Re: Police Resources and the Town of View Royal Police Strength Analysis be referred to the 2012 budget deliberations. | KA | Finance | Complete |
| Council | 2012-02-21 | C-30-12 | THAT Council consider approval of Development Variance Permit 2012/02 to vary the Gross Floor Area permitted in the R-1C: One Family Residential (Medium Lot) zone within the Land Use Bylaw, 1990, No. 35 from 372m² to 395m² at a future Council meeting as per the plans attached to the report from the Planning Technician at the February 14, 2012 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730. | JD | Planning | Complete |
| Council | 2012-03-06 | C-32-12 | THAT Development Variance Permit 2012/02 be approved to vary the Gross Floor Area permitted in the R-1C: One Family Residential (Medium Lot) zone within the Land Use Bylaw, 1990, No. 35 from 372m² to 395m² as per the plans attached to the report from the Planning Technician at the March 6, 2012 Council meeting. | JD | Planning | Complete |
| Council | 2012-03-06 | C-33-12 | THAT a second Public Hearing be held for Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 790, 2011 on March 20, 2012. | JC | Planning | Complete |
| Council | 2012-03-20 | C-35-12 | THAT Development Permit No. 2011/13 be approved to permit a 42-unit condominium apartment building and six townhomes as per the plans attached to the March 14, 2012 staff report; AND THAT Development Permit 2011/13 include: a variance to the number of buildings from one to three; a variance to the minimum rear yard setback from 7.5m to 4.0m to site the apartment building and four-unit townhouse; a variance to recreation vehicle parking requirements from 12 spaces to zero; recommendations from the October 31, 2011 Talbot & McKenzie arborists report to mitigate tree impacts; a requirement to construct the final lift of asphalt on Nursery Hill Drive (private road) between the property frontage and Six Mile Road; and a requirement that lighting be "dark skies friendly" but sufficient for safety. | JC | Planning | Complete |
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Related Documents
(2)Extracted from: 2012 04 10 Committee of the Whole Agenda