MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JUNE 13, 2017
Minutes from the previous Committee of the Whole meeting, documenting decisions on grants, project updates, and development applications.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, JUNE 13, 2017
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rogers Councillor Rast Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services P. Hurst, Director of Protective Services J. Rosenberg, Director of Engineering J. Chow, Senior Planner E. Bolster, Deputy Municipal Clerk 5 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast
THAT the agenda be amended to remove item 6.2.4(a) and include item 6.2.3(a) and 6.2.4(b);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held May 9, 2017
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast
THAT the minutes of the Committee of the Whole meeting held May 9, 2017 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.2 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Grant in Aid Application – Shoreline Community School Association
- Report dated June 8, 2017 from the Director of Finance
The Committee and B. Fetherstonhaugh, Shoreline Community School Association, discussed funding requirements for the Shoreline Community School Association and different grant opportunities.
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
COW-12-17 THAT the Committee recommend to Council that Shoreline Community School Association receive a $20,000 grant-in-aid. CARRIED
b) Capital Project Update
- Report dated June 8, 2017 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated June 8, 2017 from the Manager of Accounting titled “Capital Project Update” be received for information. CARRIED
c) Chief Administrative Officer Update
- Report dated June 8, 2017 from the Chief Administrative Officer
The Chief Administrative Officer gave a summary of the report to the Committee.
The Committee and Chief Administrative Officer discussed trails in parks and the anticipated timeline for the draft Streets and Traffic Bylaw currently under review.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast
THAT the report dated June 8, 2017 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
a) CRD Report – 2017 Federal Budget Impact on Tax Exemptions
- Report from N. Chan, Chief Financial Officer, Capital Regional District
The Mayor noted that the Capital Regional District will be submitting a resolution to the Union of British Columbia Municipalities’ 2017 Convention regarding the impact of the removal of tax exemptions for the 1/3 non-accountable expense allowances included in the 2017 Federal Budget.
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
COW-13-17 THAT the Committee recommend to Council that the following resolution be forwarded to the Union of British Columbia Municipalities 2017 Convention:
“WHEREAS the 2017 federal budget proposes to remove the tax exemptions beginning in 2019 for the 1/3 non-accountable expense allowances paid to members of provincial and territorial legislative assemblies and to certain municipal office-holders, including mayors, councillors, directors and alternate directors;
AND WHEREAS the impact of this change is that the full amount of remuneration will now be subject to income taxes and Canada Pension Plan (CPP) contributions and, resultantly, may be considered a disincentive to the holding of public office:
THEREFORE BE IT RESOLVED that UBCM urge the federal government to abandon its proposal to tax the 1/3 non-accountable expense allowances paid to members of provincial and territorial legislative assemblies and to certain municipal office-holders.” CARRIED
6.2.4 New Business
a) View Royal Affordable Housing Reserve – Councillor Rogers *removed from agenda
b) Dogwood Initiative
The Committee discussed the Dogwood Initiative having a booth at the View Royal Canada 150 Celebrations at Craigflower Manor. There was general support for an information booth but a request that there be no petitions permitted.
6.3 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
6.3.1 Chair’s Report
6.3.2 Business Arising from Previous Minutes
6.3.3 Reports
STAFF REPORTS
a) View Royal Park Community Garden Grant in Aid
- Report dated June 7, 2017 from the Director of Engineering
MOVED BY: Mayor Screech SECONDED: Councillor Rast
COW-14-17 THAT the Committee recommend to Council that the View Royal Park Community Garden Society receive a $1,000 grant-in-aid for pollinator beds constructed and installed to Town standards;
AND THAT any fruit trees to be planted be clustered together with these pollinator beds;
AND THAT the View Royal Park Community Garden Society be responsible for all maintenance in and around the pollinator beds and fruit trees;
AND FURTHER THAT the View Royal Community Garden Society’s “View Royal Park Urban Agriculture Project and Five Year Plan Proposal” be referred to the Parks, Recreation and Environment Advisory Committee. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
6.3.4 New Business
6.4 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
6.4.4 Chair’s Report
6.4.2 Business Arising from Previous Minutes
6.4.3 Reports
STAFF REPORTS
a) Official Community Plan Amendment Application No. 2017/01 and Rezoning Application No. 2017/02 – 1938 West Park Lane
The Senior Planner gave an overview of the report to the Committee.
M. Baier, Limona Construction, and M. Johnston, consultant, stated that they are under a time constraint. The applicants indicated that an environmental review will be undertaken later as part of the required environmental development permit and that renderings to show buildings will be available later, during the form and character development permit stage. Mr. Johnston noted that the offered park amenity (5.12 ha on Lund Road) is valuable and that Limona’s lawyer has confirmed that the land can be committed to the Town at this time. He said he anticipated that the information provided with the Official Community Plan and rezoning application would suffice at this time to advance through the process.
The Committee, staff and applicant discussed timelines vis a vis a referral to the advisory committees; potential timing for a public hearing; proposed location of buildings on the site yet to be determined; need for buffering to the TransCanada Highway; density/floor space ratios and unit count; development cost charges; funding for the construction of a roundabout on Six Mile Road; and the potential need for a land lift analysis.
The Committee requested that staff provide a report on development options for a small portion of the 5.12 ha parcel on Lund Road with adjacent available servicing.
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
COW-15-17 THAT the Committee recommend that Council support the receipt of a 5.12ha parcel on Lund Road as a community amenity contribution from Limona Construction;
AND THAT the Committee recommend to Council that no additional information be required prior to consideration of readings for the proposed bylaws so that a public hearing can be held in late July. CARRIED
COMMITTEE REPORTS
6.4.4 New Business
6.5 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
6.5.1 Chair’s Report
6.5.2 Business Arising from Previous Minutes
6.5.3 Reports
STAFF REPORTS
a) Spear Grass
- Report dated June 7, 2017 from the Engineering Clerk
The Director of Engineering gave a summary of the report to the Committee.
The Committee and staff discussed removal of spear grass in the boulevard.
MOVED BY: Mayor Screech SECONDED: Councillor Rast
THAT the report dated June 7, 2017 from the Engineering Clerk titled “Spear Grass” be received for information. CARRIED
COMMITTEE REPORTS
6.5.4 New Business
7. CORRESPONDENCE
8. QUESTION PERIOD
9. MOTIONS & NOTICES OF MOTION
10. CLOSED MEETING RESOLUTION
11. TERMINATION
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast
THAT this meeting terminate. Time: 4:48 p.m. CARRIED
MAYOR CLERK
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