Staff Report
COUNCIL RESOLUTION FOLLOW-UP LIST – 1st QUARTER
April 9, 2024Pages 103–1233 sections
A status report on outstanding Council resolutions requiring staff action as of the first quarter of 2024.
Lists items from 2020 to early 2024Status updates on traffic calming, housing legislation, and grants in aid
TOWN OF VIEW ROYAL
Page 103–123
Finance & Administration Report
TO: Committee of the Whole DATE: April 4, 2024 FROM: Jennifer Cochrane, Executive Assistant MEETING DATE: April 9, 2024
COUNCIL RESOLUTION FOLLOW-UP LIST – 1st QUARTER
RECOMMENDATION:
THAT this report be received for information.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:
I concur with the recommendation.
PURPOSE OF REPORT:
To provide the Committee with the current Council Resolution Follow-up List.
BACKGROUND/DISCUSSION:
Resolutions made by Council which require staff action are recorded in the Council Resolution Follow-up List. This list is being provided for the Committee’s information.
RECOMMENDATION:
THAT this report be received for information.
SUBMITTED BY: J. Cochrane, Executive Assistant
REVIEWED BY: S. Sommerville, Chief Administrative Officer
COUNCIL RESOLUTION FOLLOW UP LIST
Page 103–123
| Date | Item | Resolution | Department | Status | Comments |
|---|---|---|---|---|---|
| 2020-02-18 | C-25-20 | THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions. | Protective Services | In progress | |
| 2020-11-03 | C-116-20 | THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way. | Engineering | In progress | Staff are actively working with the CRD and 2 Hospital Way land owners to secure an agreement (March 2024) |
| 2021-02-16 | C-18-21 | THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway. | Engineering | Tabled | Shoreline Middle School works appear to be tabled to the 2024/2025 year. Staff tabled the intersection review for now and will be engaging with the School District regarding project timelines, relocation expectations, etc |
| 2021-03-16 | C-26-21 | THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate. | Corporate Administration | In progress | Grant in aid applied to building permit fees; agreement in progress. |
| 2021-06-01 | C-69-21 | THAT the notice of motion regarding reducing parking requirements for new developments from Councillor Rogers be referred to staff. | Development Services | Tabled | Council passed the following motion at the November 7, 2023, Council meeting: C-142-23THAT the report dated November 3, 2023 from the Director of Development Services titled “Off-Street Parking Review – Request for Proposal Terms of Reference” be tabled to the Town’s Strategic Planning session for further discussion. |
| 2021-10-19 | C-112-21 | THAT staff report at a future date on off-leash park and playground opportunities in the central and east Burnside Neighbourhood and the west Hospital Neighbourhood. | Engineering | In progress | Staff report provided to Council Jan. 16, 2024 regarding the future of Watkiss Park. Staff will continue to look for opportunities for east Burnside |
| 2022-04-19 | C-37-22 | THAT the Advisory Committees continue to meet electronically on the Microsoft Teams meeting platform until at least December 31, 2022; AND THAT the December 31, 2022 date for Advisory Committee electronic meetings be re-evaluated in the fall of 2022. | Corporate Administration | Tabled | Advisory Committee members surveyed in August 2022; responses reviewed and majority at that time leaned towards continuation of electronic meetings. Review of committee structure, including community engagement, may change meeting format. |
| 2022-11-15 | C-97-22 | THAT the request for an additional speed hump on Glentana Road be denied; AND THAT Stage 1 – Traffic Calming Measures commence in accordance with the Town’s Traffic Calming Policy No. 5200-016; AND FURTHER THAT any other subsequent traffic calming infrastructure stipulated under Stage 2 of Traffic Calming Policy No. 5200-016 be deferred until the Town’s Active Transportation Network Plan be finalized. | Engineering | Completed | Denial of request completed and stage one review has commenced. |
| 2022-12-06 | C-103-22 | THAT the merging of the View Royal Emergency Radio Communications with the Colwood Emergency Radio, under one coordinator that will serve both municipalities, be approved. | Protective Services | In progress | Both Councils have approved the merger. The agreement is in progress. |
| 2022-12-06 | C-104-22 | THAT the Town of View Royal renew the agreement with the City of Colwood for a joint Emergency Support Services Program to provide emergency support services to both municipalities and mutual aid to others during the term of the agreement (August 1, 2022 to July 31, 2027); AND THAT the Mayor and Corporate Officer be authorized to sign the agreement substantially in the form attached to the December 6, 2022 Council meeting agenda. | Protective Services | In progress | |
| 2023-01-17 | C-12-23 | THAT the Mayor and Chief Administrative Officer work with the Ministry of Transportation and Infrastructure to devise an agreement to fund a noise barrier fence to address TransCanada Highway noise in the Thetis Vale area. | Office of the CAO | In progress | |
| 2023-02-07 | C-21-23 | THAT the letter dated December 16, 2022 from R. Harrison and M. Skolski, Strata Plan EPS680, Re: Request for Flashing Speed Sensor Signs on Burnside Road W. be referred to staff. | Engineering | In progress | The Town has entered into the CRD's Ready, Step, Roll program with Eagle View Elementary. Staff will work with the CRD and the school throughout the year. |
| 2023-02-15 | Direction | Truth and Reconciliation (N-068) provide additional details regarding anticipated deliverables. | Development Services | In progress | In 2023, nine staff members are completed Sany'as Core Indigenous Cultural Safety Foundations Training. There will be another intake opportunity in 2024. |
| 2023-02-21 | C-24-23 | THAT the proposed advisory committee structure discussion be referred to the Town’s March 6, 2023 Strategic Planning session. | Corporate Administration | Completed | Discussed during Strategic Planning on January 30, 2024. Review to occur, including public engagement. |
| 2023-02-21 | C-25-23 | THAT the Town approve, in principle, a revision of the existing Community Garden Policy No. 5200-015 to better align with the policies in neighbouring municipalities including: a shift of administrative and management responsibilities from the Town to a non-profit community garden society; clearly defined roles, responsibilities, and expectations of the Town and a non-profit community garden society, and plot holders; a requirement for a land use agreement between the Town and a non-profit community garden society; and the use of generalized language in anticipation of future community gardens to be developed in View Royal; AND THAT staff work with the current non-profit society (View Royal Park Community Garden Society) on any proposed policy changes so that a mutually beneficial agreement can be reached. | Engineering | In progress | Engineering is engaging with the View Royal Park Community Garden Association to discuss. |
| 2023-02-21 | C-29-23 | THAT a report be provided to a future Committee of the Whole meeting regarding options for inclusionary housing, including exploration of a requirement for a predetermined percentage of units in new multi-family developments to be affordable housing. | Development Services | In progress | Currently under review and a report to be provided at a future COW meeting. |
| 2023-03-21 | C-39-23 | THAT the report dated March 15, 2023 titled “2022 General Local Election Review” from the Corporate and Deputy Corporate Officers be tabled to a future Committee of the Whole meeting where all Council members are present. | Corporate Administration | In progress | |
| 2023-03-21 | C-42-23 | THAT N-025 (Official Community Plan review), N-036 (Community Engagement Strategy), and N-106 (Public Engagement – Garden Suite Policy) remain in the 2023-2027 Financial Plan as proposed; AND THAT work on these projects not commence until Council considers a staff report regarding retention of a contractor for engagement activities. | Development Services | In progress | Projects are included in the 2023-2027 Financial Plan. |
| 2023-03-21 | C-48-23 | THAT the Development of road ends (C-114) projects continue in the 2017 Parks Master Plan prioritized order and as described in the C-114 Project Summary; AND THAT details on the Thomas Park Drive and Stillwater Road road ends projects be provided prior to work commencing; AND FURTHER THAT volunteers be asked to assist with the removal of invasive species at Thomas Park Drive and Stillwater Road sites. | Engineering | Assigned | Awaiting 2024-2028 Financial Plan Deliberations |
| 2023-04-18 | C-54-23 | THAT traffic speeds on residential streets in the municipality that are not already at 30 km/hour, be reduced to 30 km/hour. | Engineering | In progress | Staff will present a future report to a Committee of the Whole meeting that provides options in reducing speed limits to 30km/h in residential zones. This is in line with the objectives outlined in the Active Transportation Network Plan. |
| 2023-04-18 | C-63-23 | THAT a staff report exploring options to further strengthen Tree Protection Bylaw No. 1069, 2022 be prepared. | Engineering | Completed | Included as a requirement in the RFP for the Urban Forest Strategy project |
| 2023-04-18 | C-64-23 | THAT a staff report exploring options to enhance the tree canopy through amendments to Zoning Bylaw No. 900, 2014 be prepared. | Development Services | Completed | Included as a requirement in the RFP for the Urban Forest Strategy project |
| 2023-05-09 | Direction | Staff reach out to School District No. 61 to discuss school capacity and population growth within the Town. | Development Services | In progress | Director of Development Services participates in an inter-municipal working group (View Royal, Esquimalt, Saanich, Victoria and Oak Bay) and representatives of SD61. The group meets quarterly to discuss issues related to school capacity and population growth. View Royal hosted a meeting in March. |
| 2023-05-16 | C-70-23 | THAT the report dated April 27, 2023 from the Chief Administrative Officer titled “Code of Conduct Review” be reviewed at a future date. | Office of the CAO; Corporate Administration | In progress | |
| 2023-06-06 | C-77-23 | THAT the recommendation (PREAC-09-23) from the Parks, Recreation and Environment Advisory Committee regarding the Project Sustainability Checklist be referred to staff for consideration. | Development Services | In progress | Currently under review by staff |
| 2023-06-06 | C-78-23 | WHEREAS, the Town of View Royal recognizes the urgent need to address the ongoing affordable housing crisis affecting our community and the Province as a whole; and WHEREAS, extensive development initiatives have been undertaken by the Town to contribute to the resolution of the affordable housing crisis, with notable progress made in this regard; and WHEREAS, the Minister of Housing has expressed interest in staying informed about the efforts made by municipalities to combat the affordable housing crisis and has requested an update on View Royal’s ongoing development projects; THEREFORE BE IT RESOLVED THAT Council hereby authorizes and empowers the Mayor and staff to draft a comprehensive response to the Minister of Housing, providing an update on the extensive development initiatives that are currently in progress within the Town of View Royal. | Development Services | Completed | Letter to be drafted and sent this summer. |
| 2023-06-13 | Direction | The Committee requested that fees be reviewed for development applications to ensure costs for notice mailouts are recovered. | Development Services | In progress | Research in progress. |
| 2023-06-20 | C-90-23 | THAT the proposed addition by Councillor Rogers of impact mitigation on surrounding neighbourhoods in staff reports be referred to staff. | Development Services | In progress | Report templates will be under review in this year. |
| 2023-08-01 | C-13-23 | THAT the email dated November 8, 2022 from K. Kirkpatrick, 2147 Highland Road, Re: Parking on Street in Excess of 72 hours be referred to staff. | Protective Services | In progress | Bylaw officer reviewing broader community issue specific to parking |
| 2023-09-05 | C-104-23 | THAT a report with options on the possibility of establishing a wildlife attractant bylaw and the provision of bear proof waste bins be provided. | Engineering | Completed | Presented at the Mar. 19, 2024 regular council meeting. |
| 2023-09-05 | C-109-23 | THAT a report be prepared that describes other municipalities’ approaches to regulating temperatures in rental units. | Protective Services | In progress | Issue assigned to Bylaw officer for review |
| 2023-10-03 | C-114-23 | THAT the practice of contributing any surplus attributable to policing services to the Police Operating Reserve be confirmed and consideration of annual contributions to the Police Operating Reserve be referred to the 2024-2028 Financial Plan discussions. | Finance & Technology | Completed | Completed. Included in the draft 2024-2028 Financial Plan. |
| 2023-10-03 | C-115-23 | THAT engagement practices on policy development be referred to staff. | Corporate Administration | Assigned | |
| 2023-10-03 | C-116-23 | THAT a report on updated options for noise mitigation on the Trans Canada Highway along the Thetis Vale community be prepared. | Engineering | Assigned | Awaiting 2024-2028 Financial Plan deliberations |
| 2023-10-03 | C-120-23 | THAT the recommendation (PREAC-11-23) from the September 26, 2023 Parks, Recreation and Environment Advisory Committee meeting regarding Prohibiting Renewable Natural Gas be referred to staff. | Development Services | Assigned | Staff will commence work on this action item following the completion of other housing and climate action priorities. |
| 2023-10-03 | C-122-23 | THAT the Town of View Royal assist with recruitment of a View Royal community member to an accessibility committee at the appropriate time. | Corporate Administration | In progress | Anticipated timeline for Capital West Accessibility Advisory Committee sees transition from staff to include public members in late 2024 with related recruitment work in advance. |
| 2023-10-03 | C-123-23 | THAT a report be prepared on the considerations and implications of a potential demolition and deconstruction bylaw. | Development Services | In progress | Staff have begun research on this action item. |
| 2023-10-17 | C-125-23 | THAT Covenant CA8718173 be modified, establishing a signalized intersection be constructed instead of a roundabout at the intersection of Erskine Lane and Watkiss Way and that the modified covenant reference the concept plan attached to the report titled “Request to Amend Covenant for Erskine Lane/Watkiss Way Roundabout – Further Information” from the Director of Engineering and the Senior Planner dated October 11, 2023. | Engineering; Development Services | In progress | Covenant modification in progress. |
| 2023-10-17 | C-127-23 | THAT Development Variance Permit 2023-07 for 25 Chancellor Avenue be approved as per the report titled “Development Variance Permit 2023-07 – 25 Chancellor Avenue” from the Senior Planner dated October 11, 2023; AND THAT Development Variance Permit 2023-07 include the following variances: 1.variance to Section 4.6.2 of Zoning Bylaw No. 900, 2014 to increase the maximum length of an accessory building from 7.5m to 9.15m; and 2.variance to Section 4.6.3 of Zoning Bylaw No. 900, 2014 to reduce the minimum separation of an accessory building from the principal building from 3.0m to 2.8m. | Development Services | Completed | |
| 2023-10-17 | C-131-23 | THAT the Adopt a Tree Program be referred to staff for review in the upcoming Urban Forest Strategy report. | Engineering | Completed | Included as a requirement in the RFP for the Urban Forest Strategy Work |
| 2023-10-17 | C-132-23 | THAT View Royal Council representation at the Association of Vancouver Island Coastal Communities’, Union of British Columbia Municipalities’, and the Federation of Canadian Municipalities’ conventions be referred to the 2024 budget discussions. | Finance & Technology | Completed | Completed. Included in draft 2024-2028 Financial Plan. |
| 2023-10-17 | C-133-23 | THAT the opportunity for elected officials to provide additional input on advisory committees be included on the November Committee of the Whole meeting and that the topic be a discussion session at an upcoming Strategic Plan workshop. | Corporate Administration | Completed | Completed. Discussed during Strategic Planning on January 30, 2024. Review to occur, including public engagement. |
| 2023-10-17 | C-137-23 | THAT the email dated October 5, 2023 from J. McDonald, Re: Parking be referred to staff. | Protective Services | In progress | |
| 2023-10-17 | C-140-23 | THAT the matter regarding deployment of the Capital Regional District’s post disaster potable water drop kits be referred to staff. | Protective Services | In progress | |
| 2023-11-07 | C-141-23 | THAT staff meet with the Westshore Primary Care Society and bring forward funding options and opportunities for Council consideration that would not increase property taxes. | Corporate Administration; Finance & Technology | Completed | |
| 2023-11-07 | C-143-23 | THAT the applicant prepares and executes a legal agreement securing the following items, with contents satisfactory to the Director of Development Services and Director of Engineering, and in a form satisfactory to the Town’s Legal Counsel should Council proceed with adoption of the bylaw: 1.Installation of a signalized traffic control light at the intersection of Prince Robert Drive and Island Highway prior to issuance of the Occupancy Permit; 2.Community amenity contribution in the amount of $4,000 per residential dwelling prior to issuance of Building Permit; 3.A minimum indoor community amenity space of 160 m² (1730 ft²); 4.A minimum outdoor BBQ amenity space of 105 m² (1130 ft²); 5.A minimum outdoor child play structure area of 168 m² (1810 ft²) and a play structure(s); 6.A protected green space area of 4186 m² (45,062.5 ft²); 7.The lands comprising the development site, 339, 341, and 345 Island Highway, shall not be sold or otherwise transferred separately; 8.The three lots are to be consolidated prior to building permit issuance; 9.An Invasive Species Removal and Restoration Plan be provided prior to Development Permit issuance, prepared by a qualified professional. Invasive species removal shall occur prior to the issuance of a building permit, to the satisfaction of a qualified professional; 10.A new BC Transit Shelter be acquired and installed solely at the applicant’s cost prior to issuance of an Occupancy Permit and to the satisfaction of the Town and BC Transit; 11.A fence along the rear yard and side yard of the property must be installed prior to issuance of Occupancy Permit; | Development Services; Engineering | In progress | Engineering staff are reviewing the revised signalized intersection design |
| 2023-11-21 | C-146-23 | THAT the 2024 budget deliberations include both increasing the cost and term of the fee for service agreement with the WestShore Chamber of Commerce. | Finance & Technology; Development Services | Completed | Completed. Revised cost included in the budget. |
| 2023-11-21 | C-147-23 | THAT the Town of View Royal make application from the 2023 UBCM FireSmart Community Funding and Supports for a FireSmart Coordinator and a Community Wildfire Resiliency Plan in the amount of $144,785. | Protective Services | In progress | In progress. |
| 2023-11-21 | C-149-23 | THAT staff explore improvement to the Grants in Aid Policy. | Finance & Technology | Assigned | |
| 2023-11-21 | C-150-23 | THAT a project summary for 2024 budget deliberations be completed for Council initiative item 1, “Design of Admirals Road (west side) bicycle lane/widened sidewalk/bus stop improvements”, described in the Active Transportation Network Plan and subject to Ministry of Transportation and Infrastructure approval. | Engineering | Completed | Project summary included in draft 2024-2028 FP |
| 2023-11-21 | C-151-23 | THAT a project summary for 2024 budget deliberations be completed for Council initiative item 2, “Design of right turn lane improvements at Island Highway/Admirals Road intersection”, described in the Active Transportation Network Plan and subject to Ministry of Transportation and Infrastructure approval. | Engineering | Completed | Initiative incorporated into project summary in 2024-2028 FP |
| 2023-11-21 | C-152-23 | THAT a project summary for 2024 budget deliberations be completed for Council initiative item 3, “Drone purchase”. | Protective Services | Assigned | |
| 2023-11-21 | C-153-23 | THAT a needle deposit container be affixed near the portable toilet areas at Portage Park, Helmcken Centennia, and View Royal parks. | Engineering | In progress | Equipment currently being procured. Staff training will be required to ensure both public and worker safety prior to the installation of the containers. |
| 2023-12-05 | C-156-23 | THAT Town of View Royal (“Town”) staff be authorized to engage a contractor, at the expense of the towners of 247 Glenairlie Drive (the “Property”), to remediate the unsightliness of the Property and to the requirements within the Property Maintenance Bylaw No. 512, 2003 (“Property Maintenance Bylaw”); AND THAT, should the owners of the Property not pay costs incurred by the Town for remediation of the Property on or before December 31 in the year that the work is done, that the costs be added to and form part of the taxes payable on the property as taxes in arrears pursuant to section 5.6.2 and 5.6.3 of Property Maintenance Bylaw and sections 17 and 258 of the Community Charter, SBC 2003, c. 26 (the “Community Charter”). | Protective Services | In progress | |
| 2023-12-05 | C-158-23 | THAT the draft Terms of Reference for Non-Core Project N-089 “Coastal Adaptation Plan Phase 1 (Mapping)” be adopted; AND THAT Notice of Intent to Award Non-Core Project N-089 “Coastal Adaptation Plan Phase 1 (Mapping)” be made naming Associated Engineering as the lead consultant in accordance with Purchasing Policy 1600-021 sections 10.8.1 and 10.8.14. | Development Services | In progress | Contract being prepared. |
| 2024-01-16 | C-01-24 | THAT consideration of a children’s playground in the Nursery Hill neighbourhood be brought forward to the 2024 budget deliberations. | Engineering; Finance & Technology | Completed | Report on February 13, 2024 CoW tabled to future Council meeting. |
| 2024-01-16 | C-02-24 | THAT the 2024 West Shore Parks and Recreation budget and five-year financial plan be approved. | Finance & Technology | Completed | Financial implications included in the draft 2024-2028 Financial Plan. |
| 2024-01-16 | C-03-24 | THAT the following resolution be forwarded to the Association of Vancouver Island Coastal Communities 2024 Convention: ”WHEREAS glue traps are an ineffective method for controlling rodents as they fail to address the root causes of an infestation, including access to food and shelter, and they cause fear, pain and distress for captured animals, including rodents and non-target animals like birds, bats, small mammals, amphibians, reptiles, and household pets; AND WHEREAS most users are not capable of humanely killing trapped animals, leaving them to suffer for hours, and even days, before dying of suffocation, dehydration, starvation, exhaustion, or exposure; THEREFORE BE IT RESOLVED THAT the Association of Vancouver Island Coastal Communities and Union of British Columbia Municipalities ask the Province of British Columbia to implement a province-wide ban on the sale, purchase, and use of glue traps.” | Corporate Administration | Assigned | |
| 2024-01-16 | C-04-24 | THAT Development Variance Permit Application 2023-03 be approved as per the report dated January 10, 2024 from the Senior Planner titled “Development Variance Permit Application 2023-03 – 1450 Glentana Road”; AND THAT Development Variance Permit Application 2023-03 include the following variances: variance to Section 4.8.1 of Zoning Bylaw No. 900, 2014 to increase the height of a fence from 2.0m to 5.3m; variance to Section 4.8.1 of Zoning Bylaw No. 900, 2014 to increase the height of a fence abutting a commercial zone from 2.5m to 5.3m. AND FURTHER THAT the fence may extend in front of the gate up to 2.5m. | Development Services | In progress | Permit to be issued. |
| 2024-01-16 | C-05-24 | THAT the Draft 2024-2028 Financial Plan include pre-approval for expenditures up to $37,500 funded from the Homes for People grant to support the immediate commencement of work on updates to the Zoning Bylaw and Official Community Plan, and the Interim Housing Needs Report, as required by Provincial Bill 44-2023 and Bill 47-2023. | Development Services; Finance & Technology | Completed | Projects included in the draft 2024-2028 Financial Plan. |
| 2024-01-16 | C-06-24 | THAT the design of the linear park adjacent to the BC Transit HandyDART site (per Project Summary C-122 – Watkiss Way Community Park Development) be refined to reflect the community engagement feedback of quiet activities including, but not limited to, accessible seating, open greenspaces and native/natural landscaping. | Engineering | In progress | Awaiting 2024 budget approval |
| 2024-01-16 | C-07-24 | THAT the Draft 2024-2028 Financial Plan include pre-approval for the following projects: 1.expenditures up to $30,000 for LED Lighting Upgrades (Project Summary C-065); 2.expenditures up to $70,000 for Traffic Signal Upgrades – Island Highway (Project Summary C-127); 3.expenditures up to $31,685 for St. Giles Street Lighting Improvements (Project Summary C-138); 4.expenditures up to $45,000 for Bus Shelter Installation (Project Summary C-139); 5.expenditures up to $15,000 for Traffic Signal Upgrades – Collector Road Intersections (Project Summary C-140); and 6.expenditures up to $82,500 for Urban Forest Strategy (Project Summary N-074). | Engineering; Finance & Technology | Completed | Projects included in the draft 2024-2028 Financial Plan. |
| 2024-01-16 | C-08-24 | THAT a letter of support be provided to Peninsula Streams Society for projects that align with the View Royal Park Master Plan (excluding Tidal Marsh 1 and 2); AND THAT funding for in-kind contributions, as proposed by the Peninsula Streams Society, be considered as part of a grant in aid application for budget deliberations in 2024 and 2025. | Engineering | Completed | Letter of support provided. Peninsula Streams Society can apply for a grant-in-aid. |
| 2024-01-16 | C-09-24 | THAT improvements to Game Nature Park be referred to staff. | Development Services; Engineering | Assigned | |
| 2024-01-16 | C-10-24 | THAT a quick-build chicane be installed on Stormont Road as part of Capital Project N-081. | Engineering | Completed | Task completed Mar. 18, 2024 |
| 2024-01-16 | C-11-24 | THAT the financial implications of Asset Management Strategy be incorporated into the draft 2024-2028 Financial Plan for discussion at the February 2024 budget meetings. | Finance & Technology | Completed | Financial implications included in the draft 2024-2028 Financial Plan. |
| 2024-01-16 | C-12-24 | THAT the letter dated December 14, 2023 from Shoreline Drive Residents, Re: Requested Changes to Boat Mooring Bylaw be referred to Bylaw Enforcement staff. | Protective Services | Assigned | |
| 2024-01-16 | C-13-24 | THAT View Royal Council consent to the Capital Regional District adopting Bylaw No. 4572, “Management of Onsite Sewage Systems Service Establishment Bylaw, 2007, Amendment Bylaw No. 1, 2023”. | Corporate Administration | Completed | Complete. Letter sent 2024-01-16. |
| 2024-01-16 | C-14-24 | THAT representatives from the Greater Victoria Public Library be invited to a future Council meeting to present their 2024 Budget and Five-Year Financial Plan. | Corporate Administration | Assigned | |
| 2024-01-16 | C-15-24 | THAT the Change Name and Focus of Island Highway discussion from Councillor Rogers be brought forward to the February 13, 2023 Committee of the Whole meeting. | Corporate Administration | Assigned | |
| 2024-01-16 | C-16-24 | THAT the proposed motion “Modernize the Municipal police Cost Sharing Formula” from Councillor Rogers be brought forward to the February 6, 2024 Council meeting. | Corporate Administration | Assigned | |
| 2024-01-16 | C-17-24 | THAT a letter be sent to the Capital Regional District requesting the retention of bollards on all regional trails for safety reasons. | Corporate Administration | Completed | Letter sent to the CRD 2024-01-22. |
| 2024-02-06 | C-18-24 | THAT the following resolution be forwarded to the Association of Vancouver Island Coastal Communities 2024 Convention: ”WHEREAS inflation, burnout, rising equipment costs, and an increase number of officers have made the existing cost sharing formula outdated, the new and unexpected rapid growth from the Province’s housing bills (Bill 44 – 2023 Housing Statutes (Residential Development) Amendment Act and Bill 47 – 2023 Housing Statutes (Transit-Oriented Areas) Amendment Act will dramatically escalate policing costs; AND WHEREAS Bill 46 – 2023 Housing Statutes (Financing Tools) Amendment Act that broadens the scope of infrastructure eligible to be funded through Development Cost Charges to now include police facilities is insufficient to address the already over-capacity police facilities; THEREFORE BE IT RESOLVED THAT the Province modernize the municipal police cost sharing formulas with the following revisions: -From municipalities with populations of: •less than 5,000 contributing 30%; •5,000 to less than 15,000 contributing 70%; and •15,000 or more contributing 90%; -To municipalities with populations of: •less than 5,000 contributing 30%; •5,000 to less than 10,000 contributing 50%; •10,000 to less than 20,000 contributing 70%; •20,000 to less than 40,000 contributing 80%; and •40,000 or more contributing 90%; AND BE IT FURTHER RESOLVED THAT the above modernization be effective before the 2026 federal census." | Corporate Administration | Completed | Information sent to AVICC on 2024-02-07. |
| 2024-02-06 | C-19-24 | THAT the Town of View Royal make application from the 2024 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) for an Emergency Social Services grant in support of the View Royal and Colwood ESS Team in the amount of $30,000. | Protective Services | Assigned | |
| 2024-02-06 | C-20-24 | THAT legal agreements be registered on the titles of 294 and 296 Eltham Road and 242 Helmcken Road prior to final reading of Zoning Bylaw No. 900, 20104, Amendment Bylaw No. 1130, 2024 to secure the following items, prior to issuance of a building permit: 1.a community amenity contribution of $4,000 per dwelling unit; 2.no individual sale of any of the three subject properties, in order to preserve the three subject properties as one development site; 3.lot consolidation of the three subject properties; and 4.a 3m x 3m road dedication at the Eltham Road/Helmcken Road intersection. | Development Services | In progress | |
| 2024-02-06 | C-21-24 | THAT the Town’s 2024 Citizen Budget Engagement opportunity include questions about satisfaction levels with the Greater Victoria Public Library and West Shore Parks and Recreation services. | Finance & Technology | Completed | Survey included in engagement March 11-April 1, 2024. |
| 2024-02-06 | C-22-24 | THAT the easterly portion of 80 Atkins Road not be reinstated as a parking lot, but instead that its use as an off-leash dog park be considered during the 2024 budget deliberations; AND THAT should new funding not be allocated, that a sufficient portion of the proposed Chilco Park capital improvements be reallocated to creating this off-leash park in 2025. | Engineering; Development Services | Assigned | Awaiting 2024-2028 Financial Plan deliberations |
| 2024-02-20 | C-23-24 | THAT a report regarding fire safety in the McKenzie Lake area be prepared. | Protective Services | Assigned | |
| 2024-02-20 | C-24-24 | THAT the “Change Name and Focus of Island Highway” proposal be referred to staff to assess: a.)changing the name of Island Highway to Craigflower Road from Admirals Road to the Thetis Interchange, b.)reducing the speed limit from 50 km/hr to 40 km/hr; and c.)converting the northeast corner of the Island Highway/Helmcken Road intersection from a “soft” to a “hard” corner. | Corporate Administration; Engineering | Assigned | |
| 2024-02-20 | C-25-24 | THAT the Trans-Canada Highway design from McKenzie Avenue to the View Royal Casino, and transportation reports from the Ministry of Transportation and Infrastructure and BC Transit with respect to the RapidBus Project be obtained and provided to Council; AND THAT the request to review sound attenuation throughout the Town for the bus-on-shoulder project be forwarded to the Ministry of Transportation and Infrastructure. | Engineering | Completed | Designs and reports have been forwarded to Council and sound attenuation comments have been forwarded to the Ministry of Transportation and Infrastructure as part of the design review |
| 2024-02-20 | C-26-24 | THAT a development cost charge bylaw review be included in the five year financial plan in a year that staff recommends. | Development Services; Engineering | Assigned | |
| 2024-02-20 | C-27-24 | THAT the 2024 Greater Victoria Public Library Budget and Five-Year Financial Plan be approved. | Finance & Technology | Completed | |
| 2024-02-20 | C-28-24 | THAT the Active Transportation Network Plan and Town’s road designs be brought forward to a future Committee of the Whole meeting to discuss bi-directional bicycle lanes, multi-use paths, and concrete cycling barriers. | Engineering | In progress | Projects with the opportunity to utilize a palette of design options as indicated in the Action item will be presented to Council at concept design levels of future projects |
| 2024-03-19 | C-44-24 | THAT allocation of the $100,000 in 2024 for the Noise barrier fencing – Hwy. 1 off-ramp at Six Mile Road (C-179) capital project occur only after the acoustic report, currently being prepared, is provided to the Town. | Finance & Technology; Engineering | In progress | Analysis is in progress |
| 2024-03-19 | C-45-24 | THAT $5,000 be allocated in 2024 for a pilot project that will see: a.)the purchase of bear proof residential garbage and food scrap bins to be made available on a first-come-first-served basis to residents in the Riverside neighbourhood; b.)amendments to the Town’s Collection and Disposal of Residential Garbage and Household Food Waste Bylaw No. 745, 2009 to reduce opportunities for wildlife interaction with household waste; c.)a policy developed to outline the level of service for replacement bins, including bear safe residential bins; and d.)communications to educate residents in reducing the availability of foods and other attractants to wildlife. | Engineering | In progress | Outreach, tote purchases and website updates are in progress |
| 2024-03-19 | C-46-24 | THAT up to $50,000 be allocated from 2024 Grants in Aid funds for School District No. 61 to provide the school crossing guard program at View Royal Elementary School and Eagle View Elementary School for the 2024/2025 school year; AND THAT terms for cost sharing be negotiated into the Memorandum of Understanding with the Greater Victoria School District No. 61 for the school crossing guard program. | Office of the CAO; Finance & Technology | In progress | In progress. |
| 2024-03-19 | C-47-24 | THAT the application for a 2024 Grant in Aid from the Juan de Fuca Performing Arts Centre Society be approved in the amount of $2,000. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-48-24 | THAT the application for a $7,500 2024 Grant in Aid from the Peninsula Streams Society be declined. | Finance & Technology | Completed | No action required. |
| 2024-03-19 | C-49-24 | THAT the application for a 2024 Grant in Aid from the Capital Region Food and Agriculture Initiatives Roundtable be approved in the amount of $500. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-50-24 | THAT the application for a 2024 Grant in Aid from the Vancouver Island South Film and Media Commission be approved in the amount of $2,500. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-51-24 | THAT the application for a 2024 Grant in Aid from the Victoria Brain Injury Society be approved in the amount of $500. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-52-24 | THAT the application for a 2024 Grant in Aid from the Victoria Sexual Assault Society be approved in the amount of $3,000. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-53-24 | THAT the application for a 2024 Grant in Aid from the View Royal Elementary School PAC be approved in the amount of $500. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-54-24 | THAT the application for a 2024 Grant in Aid from the Access West Shore Society be approved in the amount of $250. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-55-24 | THAT the application for a $6,200 2024 Grant in Aid from the View Royal Elementary School be declined. | Finance & Technology | Completed | No action required. |
| 2024-03-19 | C-56-24 | THAT the application for a 2024 Grant in Aid from the LifeCycles Project Society be approved in the amount of $7,500. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-57-24 | THAT the application for a 2024 Grant in Aid from the Relmagine West Shore Community Society be approved in the amount of $725. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-58-24 | THAT the application for a 2024 Grant in Aid from the Westshore Primary Care Society be approved in the amount of $30,000 for a one-time doctor recruitment project. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
| 2024-03-19 | C-59-24 | THAT the 2023-2026 Strategic Plan be approved in principle; AND THAT the 2023-2026 Strategic Plan be made available for public information. | Corporate Administration | In progress | Draft out for public comments; will be provided back to Council at a regular meeting in April 2024. |
| 2024-03-19 | C-60-24 | THAT the View Royal Park Saltwater Marsh Project be approved in partnership with the Peninsula Streams Society, funded by the Peninsula Streams Society; AND THAT staff collaborate with the Peninsula Streams Society to ensure proper permitting is granted and that the works adhere to the View Royal Park Master Plan. | Engineering | In progress | Staff are working with Peninsula Streams to launch partnership |
| 2024-03-19 | C-61-24 | THAT the application for a 2024 Grant in Aid from the View Royal Elementary School Out of Care Society be approved in the amount of $3,000. | Finance & Technology | In progress | In progress. Payment scheduled for week of April 2, 2024 |
Page 103–123
Document Images
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Related Documents
(4)Tree Protection Bylaw No. 1069, 2022
Bylaw No. 1069 · Referenced in 1 section
Zoning Bylaw No. 900, 2014
Bylaw No. 900 · Referenced in 1 section
Property Maintenance Bylaw No. 512, 2003
Bylaw No. 512 · Referenced in 1 section
Collection and Disposal of Residential Garbage and Household Food Waste Bylaw No. 745, 2009
Bylaw No. 745 · Referenced in 1 section
Extracted from: 2024 04 09 Committee of the Whole Agenda - Agenda - Pdf