Grant Application Form: 3rd Arbutus Scout Group
Grant application from the local scout group seeking funds for youth camp subsidies.
Grant Application Form
Grant Applications must be received by the Town on or before March 1st of each year
Basic Information
For what type of grant are you applying?
Category: [X] Program (annual operations)
Project / Event / Program Name & Description: To offer financial subsidies for up to six View Royal youth so that they can participate in 3rd Arbutus Scout Group camps and/or activities without financial hardship to their families.
Grant amount applied for: $ 810 % of project/event/program budget: [blank] % Date the project, activity, event or program will occur: Jan 1 - Dec 31, 2023
Has your organization ever received grant funding from the Town? [X] Yes [ ] No
- If yes, attach copies of printed material which acknowledged the financial support of the Town.
Has your organization received a permissive tax exemption from the Town? [ ] Yes [X] No
- If yes, in what year(s)? [blank]
Does your organization issue grants to other organizations? [ ] Yes [X] No
- If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.
Attachments Required [X] Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal. ** If there is no Board of Directors, a statement of request must be signed by the majority of the members of the non-profit or community organization. [X] Prior years financial statements of the organization. [X] Documentation Town funding will not be used to fund grants to other organizations (if applicable) - N/A
About Your Organization
Legal Name of Organization: Scouts Canada 3rd Arbutus Mailing Address: [blank] Operating at: Town of View Royal. View Royal Elementary School and View Royal Community Centre Ph: [blank] Fax: [blank] Email: [blank] Contact: Colleen O'Brien Title: Treasurer Society Registration Number: [blank] Year Registered: [blank] Charity Registration Number: [blank] Year Registered: 1968 Year Founded: August 31, 1968 Fiscal year end: 31 / Aug (day/month) List any other geographic areas in which your organization operates: Town of View Royal
Your Organization's Personnel
1) Organization Executive and Staff: President: Paul Scutt Secretary/Treasurer: Colleen O'Brien
Board Members:
- Paul Scutt - Group Commissioner
- Jason Clark - Administrator
- Colleen O'Brien - Treasurer
- Matt Hodges-Whittaker - Registrar
- Vacant - Secretary
2) List the staff or volunteer positions involved in carrying out the project:
| Name and Position | Paid | Volunteer |
|---|---|---|
| Paul Scutt | ✓ | |
| Jason Clark | ✓ | |
| Colleen O'Brien | ✓ | |
| Matt Hodges-Whittaker | ✓ |
Your Organization's Objectives and Services
1) Describe your organization's mission statement and how your services meet them: Scouts Canada: Mission is to help develop well-rounded youth, better prepared for success in th through teamwork, personal challenges and exploration; youth develop the self-confidence, valu skills that will guide them through every future adventure, at every stage of life.
Your Proposed Program Budget
1) Please list all expenses and sources of project revenue, including "in-kind" contributions from your (or any other) organization.
| A. Income | Last Fiscal Year (If program was in existence) | This Fiscal Year (Proposed program budget) |
|---|---|---|
| Town of View Royal | please see attached | 810 |
| Fees or Membership Dues | 1700 | |
| Government Revenue (specify below) | 9000 | |
| Interest income | ||
| Bingo revenues | ||
| Direct access revenues | ||
| Fundraising projects | 2000 | |
| Other Revenue (specify below) | ||
| TOTAL INCOME | $13,510 |
| B. Expenses | ||
|---|---|---|
| Administration | 400 | |
| Wages/Honouraria/Benefits | 810 | |
| Supplies and Equipment | 2500 | |
| Major Capital Costs | ||
| Mortgage/Rent/Utilities | 5000 | |
| Fees (licensing, etc.) | 1000 | |
| Insurance | ||
| Advertising/Printing/etc. | 400 | |
| Other (specify below) | ||
| Group camps & activities | 5000 | |
| TOTAL EXPENSES | $15,110 |
Details of Your Organization's Grant Request
1) Nature and goals of the project, program or event: 3rd Arbutus Scouting group works with youth ranging in age fro disabilities, and gender, as an inclusive youth community group successes in life, offered through outdoor programs, learning le
2) Summary of direct and indirect benefits to the Town of View Royal: The target audience of 3rd Arbutus Scout Group is View Royal are able to attend our inclusive group, enriching their lives and regardless of financial or other hardships.
Conditions of Funding
- The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
- Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
- Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
- Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization's fiscal year.
- An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
- In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.
Your Directors' Declaration
We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:
Name: Paul Scutt Title: Group Commissioner Date: February 28, 2023
Name: Colleen O'Brien Title: Group Treasurer Date: February 28, 2023
Please submit your completed application to: Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 www.viewroyal.ca Fax 250-727-9551 email: finance@viewroyal.ca
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