2023 03 14 Committee of the Whole Agenda - Agenda - Pdf
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, DECEMBER 13, 2022
Minutes from the December 2022 meeting covering presentations on the film industry and deliberations on various 2023 budget initiatives.
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 14, 2023
Minutes detailing discussions on the 2023 West Shore Parks and Recreation budget and the decision to not proceed with the current draft Official Community Plan.
MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON WEDNESDAY, FEBRUARY 15, 2023
Budget meeting minutes focusing on non-core project items and specific exceptions for the 2023-2027 Financial Plan.
MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON THURSDAY, FEBRUARY 16, 2023
Minutes reflecting revisions to revenue estimates and capital projects that reduced the 2023 tax requirement increase.
MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON TUESDAY, FEBRUARY 21, 2023
Minutes covering continued deliberations on capital projects, specifically within Parks Services and service plan budgets.
MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON WEDNESDAY, FEBRUARY 22, 2023
Minutes finalizing budget changes to reach a 9.97% property tax increase, including adjustments to reserve contributions and surplus draws.
PETITION & DELEGATION REQUEST FORM (Emilie de Rosenroll)
A formal request for Emilie de Rosenroll of the South Island Prosperity Partnership to appear as a delegation.
SOUTH ISLAND PROSPERITY PARTNERSHIP: Collaboration Today, Prosperity Tomorrow
A presentation outlining the South Island Prosperity Partnership's mission to build an innovative and sustainable regional economy.
BUILDING BYLAW UPDATE (Planning & Development Report)
A staff report outlining proposed administrative and housekeeping amendments to the Town's Building Bylaw to align with the MIA model.
Building Regulation Bylaw (Draft)
A draft of a new Building Regulation Bylaw outlining inspection procedures, plumbing official authorizations, construction site requirements, and penalty provisions.
Presentation: Draft Building Bylaw
A 16-slide presentation summarizing key changes to the current Building Bylaw No. 786, including updated fees, enforcement tools, and administrative changes.
Protective Services Report - PUBLIC SAFETY REPORT FOR JANUARY - FEBRUARY 2023
A report from the Director of Protective Services detailing fire prevention activities, training completions, emergency programs, and bylaw division statistics for early 2023.
Appendix: VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2023
Statistical tables for January and February 2023 covering fire impact, prevention activities, training hours, and a breakdown of calls attended.
Appendix: VIEW ROYAL FIRE RESCUE ANNUAL STATISTICS 2023
A year-over-year comparison table showing fire rescue call statistics from 2014 through early 2023.
MONTHLY BUILDING REPORT - February 2023
A summary report of building and plumbing permit activity, construction values, and revenue for the month of February 2023.
FINANCE AND ADMINISTRATION REPORT - 2023-2027 FINANCIAL PLAN-PARKING LOT ITEMS
A report regarding budget items deferred during earlier workshops to a temporary 'Parking lot' for consideration before the finalization of the 5-year financial plan.
Appendix: PROPOSED 2023-2027 Financial Plan Parking lot items Table
A table listing 12 specific 'Parking lot' items with their account references, funding sources, and projected costs from 2023 to 2027.
FINANCE AND ADMINISTRATION REPORT - BUDGET VARIANCE AND PROJECTS UPDATE REPORT TO FEBRUARY 28, 2023
A periodic report providing Council with financial results of operations and progress update on capital and non-core projects as of late February 2023.
Appendix: Schedule A – 2023 Consolidated Budget Variance
A financial table showing year-to-date actuals versus budgeted amounts for all revenue and expense categories for the 2023 fiscal year.
Appendix: Schedule B – 2022 Non-core Projects
A status table for non-core projects, tracking their estimated completion dates, project budgets, and actual costs to date.
Appendix: Schedule C – 2022 Capital Projects
A status table tracking 2022 capital projects, including infrastructure work, equipment purchases, and vehicle replacements.
FINANCE & ADMINISTRATION REPORT - ACCESSIBLE BC ACT – MUNICIPAL REQUIREMENTS
A report detailing the Town's obligations under the Accessible BC Act and recommending the formation of a joint sub-regional accessibility advisory committee.
Appendix: ACCESSIBLE BRITISH COLUMBIA ACT [SBC 2021] CHAPTER 19
A copy of the provincial legislation defining requirements for accessibility committees, plans, and public feedback processes for organizations.
Appendix: Intermunicipal Advisory Committee on Disability Issues (I.A.C.D.I.) Terms of Reference
The current Terms of Reference for the existing intermunicipal committee that advocates for citizens with disabilities in the West Shore.
Appendix: News Article - ‘Nothing about us, without us’: West Shore accessibility committee breaks down barriers
A newspaper article from the Goldstream Gazette profiling the IACDI and its long-time chair, Marnie Essery.
Appendix: CAPITAL WEST ACCESSIBILITY ADVISORY COMMITTEE TERMS OF REFERENCE
The draft Terms of Reference for a new sub-regional committee designed to meet the specific requirements of the Accessible BC Act.
Presentation: Accessible BC Act – Municipal Requirements
A slide deck summarizing the background, legislative requirements, and financial implications of implementing the Accessible BC Act requirements.
TOWN OF VIEW ROYAL FINANCE & ADMINISTRATION REPORT: 2022 GENERAL LOCAL ELECTION REVIEW
A review of the 2022 local government election activities, voter participation rates, and equipment issues, providing options for future election sign regulations.
TOWN OF VIEW ROYAL BYLAW NO. 1112: A BYLAW TO AMEND MUNICIPAL TICKET INFORMATION BYLAW NO. 643, 2007
A draft amendment to the Municipal Ticket Information Bylaw to implement fines for various election sign-related offenses.
Presentation: 2022 General Local Election Review
Slide presentation summarizing the 2022 election review report, covering voting locations, participation rates, and options for election sign zones.
TOWN OF VIEW ROYAL FINANCE & ADMINISTRATION REPORT: CAO UPDATE
Administrative update from the CAO regarding significant municipal activities in administration, finance, development services, and protective services.
Correspondence from Cathie Blanchard re: Step Code Acceleration to zero carbon emissions
A public submission from Cathie Blanchard advocating for the acceleration of the Zero Carbon Step Code for new building constructions in the region.
PETITION & DELEGATION REQUEST FORM - Kyle Armstrong
A request form for Kyle Armstrong from the Peninsula Streams Society to present on ecological restoration work in View Royal.
Presentation: Peninsula Streams and Shorelines: View Royal Council Projects
Extensive presentation documenting restoration projects including the Hospital Creek Marsh, Portage Inlet beach restoration, and Mill Stream watershed monitoring.
TOWN OF VIEW ROYAL FINANCE AND ADMINISTRATION REPORT: 2023 GRANTS IN AID
Report recommending the approval of community grants in aid for 2023 based on policy guidelines and current applications.
TOWN OF VIEW ROYAL POLICY MANUAL: Grants in Aid 1600-012
Municipal policy document establishing the framework, criteria, and conditions for the town's Grants in Aid program.
Schedule A: 2023 Grants in aid applications summary
A summary table of all 15 grant applications for 2023, including requested amounts and staff compliance notes.
Schedule B: Prior recipients with no current year request
A list of organizations that received grants in 2021 or 2022 but did not apply for funding in the 2023 cycle.
Schedule C: Application criteria and assessment
A compliance matrix checking each grant application against the required documentation and policy criteria.
Council Resolution Extract re: School District No. 61 Crossing Guards
Formal record of Council's decision to provide funding for crossing guards at View Royal and Eagle View Elementary Schools.
Grant Application Form: 3rd Arbutus Scout Group
Grant application from the local scout group seeking funds for youth camp subsidies.
Cover Letter: Scouts Canada 3rd Arbutus re: Grant in Aid
Accompanying letter from the Scout Group Commissioner formally requesting grant support.
Minutes: Scouts Canada - 3rd Arbutus Group Committee Meeting
Internal meeting minutes for the scout group documenting the motion to apply for the View Royal grant.
Financial Documents: Scouts Canada - 3rd Arbutus Group Statement of Activities
Financial statements showing the income, expenses, and financial position of the scout group for the 2022 fiscal year.
Grant Application Form: FED Urban Agriculture Society
Grant application from the FED Urban Agriculture Society for their 'My FED Farm' food security project.
Financial Appendix: My FED Farm Project Budget
Projected income and expense budget for the My FED Farm food security project.
Board Consent: FED Urban Agriculture Society My FED Farm Project
Signed board consent form authorizing the grant application to the Town of View Royal.
Financial Statement: FED Urban Agriculture Society Profit and Loss
Profit and loss statement for the society covering the full 2022 calendar year.
Report: My FED Farm 2022 Wrap Up Report
Cover pages for the summary report of the society's 2022 project activities.
My FED Farm: 2022 About and Impact Report
A detailed impact report and overview of the My FED Farm urban agriculture program and its 2022 community achievements.
Grant Application Form - Juan de Fuca Performing Arts Centre Society
Grant application for the 'Accessibility Project' to plan for maximum accessibility and inclusiveness at the proposed West Shore Arts and Culture Centre.
Grant Application Form - Peninsula Streams Society (Millstream Stewardship and Salmon Enhancement)
Grant application requesting funds for stewardship activities and salmon enhancement within the Millstream watershed.
Peninsula Streams & Shorelines Newsletter February 2023
Organizational newsletter providing updates on stream restoration projects, salmon counts, and volunteer events.
Grant Application Form - Peninsula Streams Society (Portage Inlet Marsh Restoration)
Grant application requesting funds for the restoration of salt marsh habitat in Portage Inlet to mitigate the impact of hyperabundant geese.
Peninsula Streams & Shorelines Newsletter February 2023 (Appendix copy)
Supporting newsletter copy for the Portage Inlet Marsh Restoration grant application.
Grant Application Form - Spectrum Community School Dry Grad 2023
Grant application to fund a safe, drug-and-alcohol-free graduation celebration for grade 12 students.
Grant Application Form - Bike Victoria Society
Grant application for the 'Everyone Rides Grades 4 & 5' cycling education program at Eagle View Elementary.
Capital Bike - Everyone Rides Grades 4 and 5: Supporting Correspondence
Formal letter of request and supporting data from Capital Bike regarding their grant application for school cycling programs.
Capital Bike Municipal Sponsor Report - Everyone Rides Grades 4 and 5 2022
Year-end report detailing the results and benefits of the Everyone Rides program in View Royal schools during 2022.
Capital Bike Society Project Income Summary For the Year Ending September 30th, 2022
Detailed financial summary of individual projects managed by the Capital Bike Society, including Bike Valet and Cycle Therapy.
Capital Bike Society Statement of Operations For the Year-Ended September 30th, 2022
Year-end income statement for Capital Bike Society detailing all revenue streams and operational expenses.
Capital Bike Society Statement of Financial Position For the Year-Ended September 30th, 2022
Balance sheet for Capital Bike Society listing current assets, capital assets, liabilities, and owners' equity.
CAPITAL BIKE SOCIETY OPERATING BUDGET 2022/2023
Projected operational budget for the 2022/2023 fiscal year, including income projections and administrative expense details.
Grant Application Form - Vancouver Island South Film & Media Commission
Formal grant request from the Film Commission for annual program operations funding.
Cover Letter: Vancouver Island South Film & Media Commission Grant Request
Letter from Kathleen Gilbert explaining the economic impact of the film industry and requesting continued municipal support.
Film Commission: Your Organization’s Objectives and Services
Document detailing the mission statement and core services of the Film Commission, focusing on production and location services.
Details of Your Organization’s Grant Request - Nature and Goals
Expansion on the specific goals of the grant request and a list of local businesses/services benefiting from film production.
Vancouver Island South Film and Media Commission 2022 Board of Directors
List of names and roles of the organization's 2022 Board of Directors.
Vancouver Island South Film & Media Commission Director Biographies
Professional biographies of the board members to demonstrate organizational expertise.
Letter from Town of View Royal re: 2022 Grant-in-Aid Approval
Prior year correspondence confirming council approval of a $1,500 grant and stating conditions for funding.
Board Resolution for 2023 Grant-in-Aid Request
Formal resolution by the Film Commission Board to request $3,000 from View Royal.
GREATER VICTORIA FILM COMMISSION 2023 Draft Budget
Proposed budget for 2023 showing balanced income and expenses.
Vancouver Island South Film & Media Commission Financial Statements Dec 31, 2021
Audited financial statements for the fiscal year ending December 31, 2021, prepared by Hutcheson & Co.
Grant Application Form - Victoria Sexual Assault Centre
Grant application for the 'Service Access Line' program intended for survivors of sexual assault.
Board Resolution: Victoria Sexual Assault Centre Society
Board resolution document authorizing the $5,000 grant request to the Town of View Royal.
Victoria Sexual Assault Centre - Access Line Program Budget 2023-2024
Specific program budget showing anticipated revenue and expense allocations for the Access Line.
Victoria Sexual Assault Centre Society Financial Statements March 31, 2022
Audited financial statements for the Society for the fiscal year ending March 31, 2022.
Victoria Sexual Assault Centre: Funder Acknowledgements
List of current foundations, corporate funders, and community supporters for the Society.
Grant Application Form - African Heritage Association of Vancouver Island (AHAVI)
Application for a $7,500 grant to support an 'Inter-municipal Youth Conference' on racial harassment and bullying.
AHAVI: Letter of Request for financial assistance
Detailed narrative support for the grant request, highlighting the social impact and necessity of the youth conference.
African Heritage Association of Vancouver Island Constitution & Bylaws
Organizational governance document outlining the association's name, purpose, membership rules, and duties of officers.
AFRICAN HERITAGE ASSOCIATION OF VANCOUVER ISLAND Constitution & Bylaws
Excerpts from the constitution and bylaws of the African Heritage Association of Vancouver Island, specifically covering voting and amendments.
Witnesses(es) Applicants for Incorporation
Signature page for applicants of incorporation for the African Heritage Association of Vancouver Island (AHAVI).
FORM 4 LIST OF FIRST DIRECTORS OF African Heritage Assoc. of Vancouver Island (AHAVI)
BC Society Act form listing the initial directors of the association.
FORM 5 SOCIETY NOTICE OF ADDRESS OF SOCIETY
Official notice of the society's address filed with the British Columbia Registry Services.
BC Registry Services Cover Sheet
Confirmation of service for the incorporation of the African Heritage Assoc. of Vancouver Island (AHAVI).
BC Registry Services Certification
Certification by the Registrar of Companies that the attached documents are copies of those filed on August 10, 2011.
CERTIFICATE OF INCORPORATION
Formal certificate of incorporation for the African Heritage Assoc. of Vancouver Island (AHAVI) under the Society Act.
Grant Application Form - Ocean Ambassadors Canada
Grant application from Ocean Ambassadors Canada for the 'PickUp3' project involving education about marine environment and trash removal.
View Royal Grant in Aid Application Final Audit Report
Adobe Acrobat Sign history log for the Ocean Ambassadors Canada grant application.
Grant Application Form - Victoria Brain Injury Society
Grant application for outreach and case management services for brain injury survivors in View Royal.
View Royal Grant-in-Aid Written Summary of Request - Case Management & Outreach for Brain Injury Survivors
Detailed written summary of the grant request submitted by the Victoria Brain Injury Society (VBIS).
Victoria Brain Injury Society Proposed Program Budget
Detailed revenue and expense budget for the VBIS case management program.
Details of Your Organization's Grant Request - VBIS
Narrative detail regarding the goals and benefits of the VBIS grant project to View Royal.
Victoria Brain Injury Society Board Meeting Minutes
Minutes from the VBIS board meeting discussing the decision to apply for the View Royal Grant-in-Aid.
VICTORIA BRAIN INJURY SOCIETY FINANCIAL STATEMENTS MARCH 31, 2022
Audited financial statements for the Victoria Brain Injury Society for the fiscal year ending March 31, 2022.
Grant Application Form - View Royal Community Association
Grant application for 'Connectivity & Sound Upgrades' at the View Royal Hall.
VIEW ROYAL COMMUNITY ASSOCIATION Minutes for Feb 22nd, 2023
Minutes of the VRCA board meeting detailing the resolution to request a grant from the Town of View Royal.
Balance Sheet - View Royal Community Association
Financial position of the VRCA as of October 31, 2022.
Profit and Loss - View Royal Community Association
Financial performance statement for the VRCA comparing fiscal years 2021 and 2022.
Grant Application Form - View Royal Reading Centre
Grant application for ongoing operations of the View Royal Reading Centre lending library.
Table 1 - View Royal Reading Centre 2023 Budget
Line-item budget for the View Royal Reading Centre's operations.
View Royal Reading Centre Annual General Meeting Minutes
Minutes confirming the motion to apply for a $38,000 Grant-in-Aid.
TOWN OF VIEW ROYAL ITEM(S) TO BE ADDED TO AGENDA
Agenda item request from Council Member John Rogers regarding the postponement of road end developments.
Remove Stillwater and Thomas Drive Road ends Proposal Report
Proposal to re-direct $125k from Stillwater and Thomas Drive road ends to Watkiss Park improvements based on environmental and tidal concerns.
TOVR Recommendations for Shore Access Upgrades 2022 - Cover
Cover page for the shoreline access upgrade recommendation report.
TOVR - Recommendations for Shore Access Upgrades 2022 - Title Page
Title and association page for the consultant report on shore access upgrades.
Table of Contents - Shore Access Upgrades 2022
Table of contents listing assessed shoreline access locations.
Dukrill Shoreline Access Report
Assessment and recommendations for the Dukrill shoreline access point.
Tovey Shoreline Access Report
Assessment and recommendations for the Tovey shoreline access point, adjacent to a TOVR pump station.
Price Shoreline Access Report
Assessment and recommendations for the Price shoreline access point.
Midwood Shoreline Access Report
Assessment and recommendations for the Midwood shoreline access point and small park on Portage Inlet.
Shoreline Access Sites Ecological Analysis and Recommendations
Technical analysis and restoration recommendations for shoreline access points at Thomas Park Drive, Polly Place, and Stillwater, including native plant lists and design guidelines.
DEVELOPMENT OF ROAD ENDS BACKGROUND REPORT
A background report detailing the history, vision, and implementation of the Road Ends Project (C-114) from 2009 to 2023.
PLANNING & DEVELOPMENT REPORT: REZONING APPLICATION 2022/05 – 296 ELTHAM ROAD AND 242 HELMCKEN ROAD
Staff evaluation of a revised rezoning application to allow a 15-unit townhouse development on two residential properties.
Attachment 1 - Subject Property Map
Legal parcel map identifying the subject properties for Rezoning Application 2022/05.
Attachment 2 - Subject Property Orthophoto
Aerial orthophoto showing the current site conditions and neighboring context for the subject properties.
Attachment 3 - Letter from Ankenman Marchand Architects regarding Rezoning
Correspondence from the project architects outlining the sustainability, design features, and community benefits of the proposed townhouse development.
Attachment 4 - DESIGN RATIONALE - 289 ISLAND HIGHWAY, VIEW ROYAL
Architectural rationale explaining the site context, proposal objectives, and residential use features for the development.
Attachment 5 - Architectural Plans (Statistics, Site Plan, and Floor Plans)
Development data summary and architectural drawings including site plan, parking level, and primary floor plans for the 15-unit project.
Attachment 7 - Conceptual Stormwater Management Plan – Eltham Road
Engineering report detailing stormwater calculations and management design for the proposed development.
Attachment 5 - Area Plans (Levels 3 and Roof)
Additional architectural area plans showing FSR inclusions and exclusions for upper levels and the roof.
Attachment 6 - ELTHAM PRELIMINARY SITE SERVICING PLAN
Engineering site plan showing proposed sanitary, storm, and water service connections for the development.
Attachment 8 - A Transportation Review Report
Comprehensive traffic impact study assessing road networks, trip generation, levels of service, and parking requirements for the proposed townhouses.
Transportation Review – 15-Unit Townhouse Residential Development, View Royal, BC
A technical transportation study by Addoz Engineering assessing traffic impacts, sight distances, and parking requirements for a proposed townhouse development.
Appendix A: Project Development Site Plan
Separator page for the project development site plan appendix.
Project Development Site Plans and Context Maps
Detailed architectural site plans and context maps for the proposed development at 296 Eltham & 242 Helmcken Road.
Appendix B: Intersection Turning Movement Traffic Count Data
Separator page for the intersection turning movement traffic count data appendix.
Intersection Traffic Count Tables
Data tables detailing vehicle, truck, passenger car, and pedestrian/bicycle traffic counts at Helmcken Road and Eltham Road.
Appendix C: Synchro - HCM 6th Edition Capacity Analysis Reports
Separator page for the computer-modeled traffic capacity analysis reports.
Synchro Capacity Analysis Reports
Technical modeling reports analyzing intersection delay and Level of Service (LOS) for existing and post-development scenarios.
Attachment 9 - Topographic Survey Map
A detailed topographic survey map of the subject properties and surrounding landscape features.
Attachment 10 - Tree Inventory Tables
A table listing the species, health, and structural condition of trees identified on the development site.
Attachment 11 - Relevant Official Community Plan Policies
Excerpts from the Town's Official Community Plan (Bylaw No. 811) relevant to residential development, density, and sustainability.
Attachment 12 - Community Workshop Session Summary Report
A report summarizing the results of the public workshop held to discuss the development proposal.
Attachment 13 - Exit Survey Correspondence
Email from Sinead Vesey transmitting feedback and concerns regarding the Eltham Road development proposal.
Collection of Community Workshop Exit Surveys
A series of 14 completed exit survey forms from community members providing feedback on sustainability, residential use, and architectural design.
Presentation - REZONING 2022/05: 296 Eltham and 242 Helmcken Road
Staff presentation providing an overview of the rezoning application, development concept changes, and final recommendations.