Grant Application Form - Peninsula Streams Society (Millstream Stewardship and Salmon Enhancement)
Grant application requesting funds for stewardship activities and salmon enhancement within the Millstream watershed.
Grant Application Form
Grant Applications must be received by the Town on or before March 1st of each year
Basic Information
For what type of grant are you applying?
Category: [X] Specific Project [ ] Special Event [ ] Program (annual operations)
Project / Event / Program Name & Description: Millstream Stewardship and Salmon Enhancement
Grant amount applied for? $ 2600 % of project/event/program budget 3 % Date the project, activity, event or program will occur: Apr 2023 to Mar 2024
Has your organization ever received grant funding from the Town? [X] Yes [ ] No
- If yes, attach copies of printed material which acknowledged the financial support of the Town.
Has your organization received a permissive tax exemption from the Town? [ ] Yes [X] No
- If yes, in what year(s)?
Does your organization issue grants to other organizations? [ ] Yes [X] No
- If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.
Attachments Required
- Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal. ** If there is no Board of Directors, a statement of request must be signed by the majority of the members of the non-profit or community organization.
- Prior years financial statements of the organization.
- Documentation Town funding will not be used to fund grants to other organizations (if applicable)
About Your Organization
Legal Name of Organization: Peninsula Streams Society Mailing Address: Operating at: same Ph: Fax: n/a Email: Contact: Ian Douglas Bruce Title: Executive Coordinator Society Registration Number: S0044670 Year Registered: 2002 Charity Registration Number: 865001457 Year Registered: 2006 Year Founded: 2002 Fiscal year end: 31 / 12 (day/month) List any other geographic areas in which your organization operates: CRD
Your Organization's Personnel
1) Organization Executive and Staff:
- President: Shawn Stebbins Telephone:
- Secretary/Treasurer: Bill Thomas/Larry Statland Telephone:
- Board Members: see attachment
2) List the staff or volunteer positions involved in carrying out the project:
| Name and Position | Paid | Volunteer |
|---|---|---|
| Ian Bruce, Executive Coordinator | ✓ | |
| Kyle Armstrong, Restoration Coordinator | ✓ | |
| Katrina Adams, Sr. Aquatic Biologist | ✓ | |
| Austin Nolan, Support Biologist | ✓ | |
| Volunteers (Goldstream Hatchery) | ✓ | |
| Volunteers (Friends of Millstream Watershed) | ✓ |
Your Organization's Objectives and Services
1) Describe your organization's mission statement and how your services meet them: Peninsula Streams Society helps coordinate stream restoration and habitat conservation in Greater Victoria. We provide our associated groups with the technical expertise and resources to achieve their goals. We accomplish this objective through research, restoration, innovative projects, public education, and private land stewardship.
Your Proposed Program Budget
1) Please list all expenses and sources of project revenue, including "in-kind" contributions from your (or any other) organization.
| A. Income | Last Fiscal Year (If program was in existence) | This Fiscal Year (Proposed program budget) |
|---|---|---|
| Town of View Royal | 1000 | 2600 |
| Fees or Membership Dues | ||
| Government Revenue (specify below) | ||
| Gaming, Langford, Highlands | 34400 | 20000 |
| CRD, PSF, BCCF | 3000 | 33000 |
| Interest income | ||
| Bingo revenues | ||
| Direct access revenues | ||
| Fundraising projects | ||
| Other Revenue (specify below) | ||
| Volunteer in kind | 13400 | 23600 |
| TOTAL INCOME | 51800 | 79200 |
| B. Expenses | Last Fiscal Year | This Fiscal Year |
|---|---|---|
| Administration | ||
| Wages/Honouraria/Benefits | 21000 | 20000 |
| Supplies and Equipment | 20000 | 35000 |
| Major Capital Costs | ||
| Mortgage/Rent/Utilities | ||
| Fees (licensing, etc.) | ||
| Insurance | ||
| Advertising/Printing/etc. | 1400 | 600 |
| Other (specify below) | ||
| volunteer labour | 13400 | 23600 |
| TOTAL EXPENSES | 55800 | 79200 |
Details of Your Organization's Grant Request
1) Nature and goals of the project, program or event: During the November 2021 flooding events, the Millstream Watershed experienced severe impacts and resulted in a strong community interest in protecting the aquatic ecosystem and creating watershed resilience. In 2022, PSS established the Friends of Millstream Watershed who have been proactive in promoting these objectives within the community. By collaborating with the FMW and the Goldstream Hatchery volunteers, PSS will lead a strong community effort which will result in better knowledge on the aquatic and riparian habitats, water quality/quantity and fish populations. Additionally, PSS will support community driven restoration which will improve salmon habitat within a highly urbanized watershed. Other stewardship activities will include water quality monitoring, stream and riparian habitat assessment, stream clean-ups, PIT tagging, fish releases (juvenile salmon at fry and smolt stages), adult fish counts, education and outreach, and other stewardship activities. We anticipate this project to provide educational salmon viewing opportunities for the community, most notably students of the local schools.
2) Summary of direct and indirect benefits to the Town of View Royal: The Town of View Royal will benefit as there will be many opportunities for residents to get involved in meaningful volunteer activities, to learn more about their watershed, spend time outside, and build community by connecting with their neighbours toward a common goal. On a larger scale, View Royal will also be supporting salmon conservation. Improving access to functional freshwater habitat for anadramous fish (those that spend parts of their life cycle in both fresh and salt water) is critical as changing ocean conditions and climate change impacts are negatively impacting salmon survival.
Conditions of Funding
- The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
- Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
- Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
- Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization's fiscal year.
- An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
- In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.
Your Directors' Declaration
We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:
Name: Shawn Stebbins Title: Chair Date: Mar 1, 2023
Name: Larry Statland Title: Treasurer Date: Mar 1, 2023
Please submit your completed application to: Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 www.viewroyal.ca Fax 250-727-9551 email: finance@viewroyal.ca
View Royal Grant in Aid Application - Millstream - Final Audit Report
Final Audit Report: 2023-03-01
| Created: | 2023-03-01 |
| By: | P S (peninsulastreams@gmail.com) |
| Status: | Signed |
| Transaction ID: | CBJCHBCAABAAaSmXdpt6rbcHC a7k DIDwNg9CNh1tbBnN |
"View Royal Grant in Aid Application - Millstream" History
- Document created by P S 2023-03-01 - 10:53:08 PM GMT- IP address: 154.20.5.120
- Document emailed to [for signature] 2023-03-01 - 10:53:49 PM GMT
- Email viewed by 2023-03-01 - 10:53:51 PM GMT- IP address: 72.14.199.186
- Signer entered name at signing as Shawn Stebbins 2023-03-01 - 11:19:44 PM GMT- IP address: 70.66.69.177
- Document e-signed by Shawn Stebbins Signature Date: 2023-03-01 - 11:19:46 PM GMT - Time Source: server- IP address: 70.66.69.177
- Document emailed to [for signature] 2023-03-01 - 11:19:47 PM GMT
- Email viewed by 2023-03-01 - 11:19:49 PM GMT- IP address: 72.14.199.186
- Signer entered name at signing as Lawrence Statland 2023-03-01 - 11:21:47 PM GMT- IP address: 70.66.241.140
- Document e-signed by Lawrence Statland Signature Date: 2023-03-01 - 11:21:49 PM GMT - Time Source: server- IP address: 70.66.241.140
- Agreement completed. 2023-03-01 - 11:21:49 PM GMT
Resolution of Board of Directors
Feb. 27, 2023 - Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal
Peninsula Streams Society Board Members
| Name | Role |
|---|---|
| Cameron, Ian | |
| Derry, Michael | |
| Gifford, Jocelyn | |
| Healey, Daniel | Past Chair |
| Lloyd, Kitty | |
| Macdonald, John | Vice-Chair |
| MacPherson, Grant | |
| Sabiston, Bud | |
| Smoker-Peters, Robby | |
| Statland, Lawrence | Treasurer |
| Stebbins, Shawn | Chair |
| Thomas, William | Secretary |
| Trace, Kim | |
| Van der Kamp, Garth |
We would like to apply to the Town of View Royal for grant funding for the Portage Inlet Marsh Restoration Project and Millstream . Application due March 1st, 2023. The application requires that we submit a:
- Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal
Therefore, we move that the Board approves submission of a funding application to the Town of View Royal Grant in Aid program for this project. All in favour. Passed.
Board Resolution re - 2023 View Royal Grant in Aid application - Final Audit Report
Final Audit Report: 2023-02-28
| Created: | 2023-02-27 |
| By: | P S |
| Status: | Signed |
| Transaction ID: | CBJCHBCAABAA-tq6zrRCseHMq6Mv1yE3cZrHeEkRux4U |
"Board Resolution re - 2023 View Royal Grant in Aid application" History
- Document created by P S 2023-02-27 - 11:17:49 PM GMT- IP address: 205.193.114.245
- Document emailed to [for signature] 2023-02-27 - 11:19:14 PM GMT
- Email viewed by 2023-02-27 - 11:19:15 PM GMT- IP address: 66.249.92.9
- Signer entered name at signing as Shawn Stebbins 2023-02-27 - 11:56:19 PM GMT- IP address: 70.66.69.177
- Document e-signed by Shawn Stebbins Signature Date: 2023-02-27 - 11:56:21 PM GMT - Time Source: server- IP address: 70.66.69.177
- Document emailed to [for signature] 2023-02-27 - 11:56:22 PM GMT
- Email viewed by 2023-02-28 - 4:56:05 AM GMT- IP address: 74.125.209.53
- Signer entered name at signing as Lawrence Statland 2023-02-28 - 4:58:49 AM GMT- IP address: 70.66.241.140
- Document e-signed by Lawrence Statland Signature Date: 2023-02-28 - 4:58:51 AM GMT - Time Source: server- IP address: 70.66.241.140
- Agreement completed. 2023-02-28 - 4:58:51 AM GMT