Grant Application Form - Spectrum Community School Dry Grad 2023

Grant Application Form

Grant Applications must be received by the Town on or before March 1st of each year

Basic Information

For what type of grant are you applying?

Category: [ ] Specific Project [x] Special Event [ ] Program (annual operations)

Project / Event / Program Name & Description: Spectrum Community School Dry Grad Even

Grant amount applied for? $ 1500 % of project/event/program budget 6.25 % Date the project, activity, event or program will occur: June 17, 2023

Has your organization ever received grant funding from the Town? [x] Yes [ ] No

• If yes, attach copies of printed material which acknowledged the financial support of the Town.

Has your organization received a permissive tax exemption from the Town? [ ] Yes [x] No

• If yes, in what year(s)? ____________________

Does your organization issue grants to other organizations? [ ] Yes [x] No

• If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.

Attachments Required [ ] Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal. ** If there is no Board of Directors, a statement of request must be signed by the majority of the members of the non-profit or community organization. [ ] Prior years financial statements of the organization. [ ] Documentation Town funding will not be used to fund grants to other organizations (if applicable)

About Your Organization

Legal Name of Organization: Spectrum Community School Dry Grad 2023 Mailing Address: C Operating at: ____________________

Ph: ____________________ Fax: ____________________ Email: ____________________ Contact: Christine Knox Title: Chairperson

Society Registration Number: ____________________ Year Registered: ____________________ Charity Registration Number: ____________________ Year Registered: ____________________ Year Founded: ____________________ Fiscal year end: (day) / (month)

List any other geographic areas in which your organization operates: ____________________

Your Organization's Personnel

1) Organization Executive and Staff:

• President: Chair: Christine Knox Telephone: ____________________
• Secretary/Treasurer: Paula Green Telephone: ____________________
• Board Members:

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2) List the staff or volunteer positions involved in carrying out the project:

Your Organization's Objectives and Services

1) Describe your organization's mission statement and how your services meet them: We are hosting a dry grad event after the Spectrum Grad dinner and dance at Pearkes Recreation Center. This event will run from 10 pm to 2 am and will provide a safe gathering space free of drugs and alcohol for students to continue to celebrate their achievement and mileston.

Your Proposed Program Budget

1) Please list all expenses and sources of project revenue, including “in-kind” contributions from your (or any other) organization.

Details of Your Organization's Grant Request

1) Nature and goals of the project, program or event: Provide a safe, drug and alcohol free environment for grads to continue to celebrate their milestone achievement. Event entertainment includes varied entertainment including skating, video games, charicature artist, large format games and other entertainers. We are also providing a variety of food and beverage items.

2) Summary of direct and indirect benefits to the Town of View Royal: Many of our grade 12 students are residents of View Royal. They have appreciated the town's financial support of this event over past years. This will eliminate "wet" grad parties in the municipality.

Conditions of Funding

1. The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
2. Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
3. Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
4. Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization's fiscal year.
5. An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
6. In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.

Your Directors' Declaration

We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:

Name: Christine KNox Title: Chairperson Date: Feb 27 2023

Name: ____________________ Title: ____________________ Date: ____________________