Victoria Brain Injury Society Board Meeting Minutes

Tuesday, November 15, 2022, 12:00pm

In attendance: Gerald Hartwig, Christine Lintott, Katherine Walker, Shannon Kowalko, Tyler Dolan, Natalie Benson Regrets: Trevor Jones, Adam Harnden, Danielle Toth, Steven Gordon Staff: Pam Prewett

Approval of the Agenda

Motion to approve the agenda by Steve, seconded by Shannon. Motion carries.

Approval of the previous Minutes

Motion to approve the previous minutes by Gerald, seconded by Katherine. Motion carries.

Reports

Executive Director - Pam

Focus on hiring for two vacant positions. Action: Pam to send link to purchase Hockey tickets to board.

Finance - Steve

Steve reported we are doing well overall with financials. From a cash position we are in a healthy position. Higher rate savings accounts – HSBC has the best rate right now. Pam and Steve will look at cash flow projections.

The board acknowledged the difficulty brain in jury survivors often have in accessing services due to geographical barriers. Potential outreach opportunities were discussed including Sooke, Colwood, West Shore RCMP and Esquimalt. Motion: given that clients often experience barriers in accessing services due to difficulties with transportation, the board resolves to apply to the Town of View Royal Grant-in-Aid to fund outreach in this area. Moved by Trevor. Motion carries. Action: Pam to apply for View Royal Grant-in-Aid.

Human Resources Committee -

Second interviews underway. Thanks to HR committee for input into second interviews.

Facilities Committee - Katherine

Meeting cancelled this month

Governance Committee - Tyler

When we have our strategic planning session we’ll review and implement board self-evaluations.

Marketing & Events - Shannon

Magician confirmed as Gala entertainment. VBIS Music Therapy group would also be good entertainment. Action: Pam to talk to MT group. Working with Beach House on a more robust menu.

Kayla doing a great job of being proactive and looking ahead to what marketing can be done in the next few months rather than day to day. The marketing plan will be reviewed and resubmitted by end of November, before Kayla’s departure.

Chair - Natalie

Natalie requested feedback on email communications from chair. All board members agreed communication is the perfect amount.

Natalie and Pam met to do a performance review based on feedback from board members. Moving forward will meet quarterly.

Moving forward, VBIS events will have a Project Management framework. Katherine will assist Pam in getting this going. Framework will include a retroactive entry for TTB from last year to dissect moving forward once we hear from Nanaimo.

Short discussion about building safety at the office. With the weather getting colder more incidents of homeless are occurring more frequently.

New Business

Discussion around social enterprise. Hot dog cart is a potentially lucrative endeavor and something to consider.

Adjournment

Motion to adjourn the meeting made by Natalie.

Meeting ends at 1:28pm Next meeting date January 17, 2023.