MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, APRIL 11, 2023
Formal record of the Committee of the Whole meeting from April 11, 2023, documenting attendance, discussions, and adopted motions.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, APRIL 11, 2023
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Tobias
- Councillor Brown
- Councillor Lemon
- Councilor MacKenzie
- Councillor Mattson – via Microsoft Teams
- Councillor Rogers
REGRETS:
- Councillor Kowalewich
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Taylor, Director of Development Services
- I. Leung, Director of Engineering
- D. Christenson, Director of Finance
- T. Preston, Superintendent, West Shore RCMP
- J. Paterson, Corporate Services Clerk
- 16 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Tobias called the meeting to order at 3:29 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.2.4(a), 7(a) and 10(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held March 14, 2023
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Committee of the Whole meeting held March 14, 2023 be adopted as presented. CARRIED
4. PETITIONS & DELEGATIONS
a) C. Jackman and J. Powell, View Royal Reading Centre, Re: 2023 Grant in Aid Request
Ms. Jackman and Mr. Powell spoke to the Committee regarding the View Royal Reading Centre’s 2023 grant in aid request, specifically history of the VRRC, funding sources, budget, membership, location, programming, and inventory.
The Committee discussed VRCC demographic and membership, fees, funding sources, potential to share some resources with the Greater Victoria Public Library, and the impact to property taxes due to duplication of service provision.
After discussion and amendment the following motion was adopted:
MOVED BY: Councillor Brown SECONDED: Councillor Lemon
COW-27-23 THAT the Committee recommend to Council that a 2023 Grant in Aid of $30,000 be approved in accordance with Policy No. 1600-012 for the View Royal Reading Centre. CARRIED Councillors MacKenzie and Rogers opposed
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Brown, Chair
6.1.1 Chair’s Report The Chair noted it is Tsunami Awareness Week and that emergency kits should be stocked and expired items replaced.
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Update
- Verbal report from Supt. Preston
Superintendent Preston asked the Committee what their West Shore RCMP priorities were for the upcoming year. The Committee suggested school liaison officers, increased police presence in View Royal, and speed watch in school zones.
Supt. Preston discussed statistics and calls for service.
The Committee and Supt. Preston discussed speed enforcement on Burnside Road West, “catch and release”, and RCMP attendance at calls for service at Victoria General Hospital.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT West Shore RCMP verbal report update from Supt. Preston be received for information. CARRIED
b) Building Department Report for the Month of March 2023
MOVED BY: Councillor Rogers SECONDED: Councillor MacKenzie
THAT the Building Department Report for the Month of March 2023 be received. CARRIED
6.1.3 New Business
6.2 ARTS & CULTURE – Councillor Lemon, Chair
6.2.1 Chair’s Report The Chair noted the recent Provincial announcement of Greater Victoria Public Library grant funding for enhancements and indicated the Juan de Fuca Arts Gala will take place on April 12, 2023.
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
- STAFF REPORTS
- COMMITTEE REPORTS
- OTHER REPORTS
6.2.4 New Business
a) Spring and Fall Community Building Events – Councillor MacKenzie
The Committee discussed the possibility of spring and fall community contests organized by Council.
MOVED BY: Councillor MacKenzie SECONDED: Councillor Brown
COW-28-23 THAT the Committee recommend to Council that both a spring flower garden contest and a fall Hallowe’en decorating contest be organized by Council members. CARRIED
6.3 FINANCE & ADMINISTRATION – Mayor Tobias, Chair
6.3.1 Chair’s Report
6.3.2 Business Arising from Previous Minutes
6.3.3 Reports
STAFF REPORTS
a) Action List Update – 1st Quarter
- Report dated April 5, 2023 from the Executive Assistant
In response to a question from the Committee about Burnside Road West near Eaton Avenue, the Director of Engineering stated that ICBC was engaged and indicated that a traffic safety review would not be conducted based on the data reviewed over a five-year period. The Town will provide advance warning signage and reflective visual cues in the near future.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated April 5, 2023 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information. CARRIED
b) Budget Variance and Projects Update Report to March 31, 2023
- Report dated April 4, 2023 from the Manager of Accounting
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated April 4, 2023 from the Manager of Accounting titled “Budget Variance and Projects Update Report to March 31, 2023” be received for information. CARRIED
c) Citizen Budget Online Engagement Results
- Report dated April 6, 2023 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated April 6, 2023 from the Director of Finance titled “Citizen Budget Online Engagement Results” be received for information. CARRIED
d) 2023-2027 Financial Plan Approval
- Report dated April 4, 2023 from the Director of Finance
MOVED BY: Councillor Brown SECONDED: Councillor Lemon
COW-29-23 THAT the Committee recommend to Council that the proposed 2023-2027 Financial Plan be amended by adding $40,000 to the building inspection budget in Protective Services, to be funded by Casino revenue. CARRIED
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
COW-30-23 THAT the Committee recommend to Council that the proposed 2023-2027 Financial Plan be amended by adding the $4,665,000 provincial grant revenue (the “Growing Communities Fund”);
AND THAT these funds be transferred to the reserve being established to receive this grant. CARRIED
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
COW-31-23 THAT the Committee recommend to Council that funding for the Policing municipal employee (N-053) be increased to fund a start date of April 1, 2024 instead of mid-year 2024. CARRIED Councillor Lemon opposed
MOVED BY: Councillor Rogers SECONDED: Councillor Brown
THAT this meeting now recess at 6:17 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Mayor Tobias called the meeting to order at 6:47 p.m.
PRESENT WERE:
- Mayor Tobias
- Councillor Brown
- Councillor Lemon
- Councillor MacKenzie
- Councillor Mattson – via Microsoft Teams
- Councillor Rogers
REGRETS:
- Councillor Kowalewich
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- I. Leung, Director of Engineering
- L. Taylor, Director of Development Services
- D. Christenson, Director of Finance
- J. Chow, Senior Planner
- S. Scory, Community Planner
- J. Paterson, Corporate Services Clerk
- 17 members of the public
- 0 members of the press
6.3 FINANCE & ADMINISTRATION – Mayor Tobias Chair – continued from afternoon session
6.3.3 Reports
STAFF REPORTS
e) 2023 Tax Rate Options
- Report dated April 4, 2023 from the Director of Finance
The Director of Finance gave a summary of the report to the Committee.
The Committee and staff discussed cost of servicing and various scenarios.
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
COW-32-23 THAT the Committee recommend to Council that the 2023 municipal tax ratios be as set out in Scenario A (unchanged from the 2022 tax ratios);
AND THAT a bylaw be prepared to implement the tax rates accordingly. CARRIED Councillor Rogers opposed
d) CAO Update
- Report dated April 5, 2023 from the Chief Administrative Officer
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
THAT report dated April 5, 2023 from the Chief Administrative Officer titled “CAO Update” be received for information. CARRIED
- COMMITTEE REPORTS
- OTHER REPORTS
6.3.3 New Business
7. CORRESPONDENCE
a) Letter dated April 10, 2023 from D. Wellborn, Re: 2023 View Royal Reading Centre Grant in Aid Request
MOVED BY: Councillor Rogers SECONDED: Councillor Brown
THAT the letter dated April 10, 2023 from D. Wellborn, Re: 2023 View Royal Reading Centre Grant in Aid Request be received for information. CARRIED
8. CLOSED MEETING RESOLUTION
8.2 PETITIONS & DELEGATIONS
a) L. Byers, L. Megenbir and J. Wadsworth, BC Transit, Re: Island Highway Rapid Transit
Ms. Byers introduced the team from BC Transit. Mr. Megenbir and Mr. Wadsworth gave a presentation to the Committee regarding the Island Highway Rapid Transit, specifically project scope, implementation strategy, West Shore RapidBus line launch, RapidBus station branding, RapidBus success, infrastructure development process, Island Highway transit priority project, bus shelters, six stations planned for View Royal and next steps.
The Committee and delegation discussed ridership demand on specific routes, scheduling, travel lanes, the Six Mile Road intersection, traffic signals, mobility hub, additional routes for RapidBus, staffing challenges, impacts on traffic, and the ten year vision.
b) M. Pearson, Ministry of Transportation and Infrastructure and T. Stevens, McElhanney, Re: Highway 1 Bus on Shoulder Project
Mr. Pearson introduced Mr. Stevens who gave an overview of the Highway 1 McKenzie to Colwood interchanges bus on shoulder project, specifically preliminary and detailed designs, impacts to Burnside Road West on-ramp and Helmcken Road interchange, upgrades to bus stops, pedestrian safety, and vehicle speeds.
The Committee discussed the north Helmcken Road interchange crosswalk safety and lighting, size of bus stops, Helmcken Park and Ride capacity and operations, width of Galloping Goose Regional Trail bridges, ability for this project to enhance sound barriers near Portage Park, traffic light at Six Mile Road, and engagement.
8.3 PUBLIC PARTICIPATION PERIOD
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT - Councillor Kowalewich, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
- STAFF REPORTS
- COMMITTEE REPORTS
- OTHER REPORTS
9.1.4 New Business
9.2 ENVIRONMENT – Councillor MacKenzie, Chair
9.2.1 Chair’s Report The Chair thanked staff and the View Royal Climate Coalition for their contribution to the Town’s spring/summer newsletter.
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
- STAFF REPORTS
- COMMITTEE REPORTS
- OTHER REPORTS
9.2.4 New Business
9.3 PLANNING, DEVELOPMENT & ENGAGEMENT – Councillor Mattson, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Development Permit 2023-02 – 7 Erskine Lane
- Report dated April 4, 2023 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
MOVED BY: Councillor Lemon SECONDED: Councillor Brown
THAT the report dated April 4, 2023 from the Senior Planner titled “Development Permit 2023-02 – 7 Erskine Lane” be received for information. CARRIED
b) Amendment to CD-1 Zone – Comprehensive Development
- Report dated April 5, 2023 from the Community Planner
The Community Planner gave a summary of the report to the Committee.
MOVED BY: Councillor Rogers SECONDED: Councillor MacKenzie
COW-33-23 THAT the Committee recommend to Council that:
- Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1117, 2023 be prepared for readings consideration; and
- waive the Public Hearing in accordance with the Local Government Act, Section 464(2), as the proposed Zoning Bylaw amendment is consistent with the Official Community Plan. CARRIED
- COMMITTEE REPORTS
- OTHER REPORTS
9.3.4 New Business
9.4 PUBLIC WORKS & TRANSPORTATION – Councillor Rogers, Chair
9.4.1 Chair’s Report The Chair discussed the reduction of speed limits on residential streets in neighbouring municipalities and noted the Province’s plan to increase residential density on single family lots will require the Town to have a sidewalk master plan.
9.4.2 Business Arising from Previous Minutes
9.4.3 Reports
STAFF REPORTS
a) Active Transportation Network Plan Presentation
- Report dated April 5, 2023 from the Director of Engineering and Park
The Director of Engineering and Parks gave a brief introduction of the Active Transportation Network Plan and introduced T. Shah, consultant with Watt Consulting Group, to provide an overview of the Active Transportation Network Plan (ATNP).
Mr. Shah highlighted aspects of the ATNP, specifically the Plan as being a ten-year road map that outlines short-term infrastructure improvements. The consultant described the Plan’s pedestrian and cycling network, critical corridor and short-term projects, policies and programs, and the public engagement process, including the recent open house.
The Committee and Mr. Shah discussed funding, priorities and safety, pedestrians and transit, impacts of proposed priority project works, multi-use paths, safe routes to school, major intersection details, regional trails, and key themes.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated April 5, 2023 from the Director of Engineering and Parks titled “Active Transportation Network Plan Presentation” be received for information. CARRIED
- COMMITTEE REPORTS
- OTHER REPORTS
9.4.4 New Business
10. CORRESPONDENCE
a) Email dated April 10, 2023 from the View Royal Climate Coalition, Re: Active Transportation Network Plan
MOVED BY: Councillor MacKenzie SECONDED: Councillor Brown
THAT the email dated April 10, 2023 from the View Royal Climate Coalition, Re: Active Transportation Network Plan be received for information. CARRIED
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Brown
THAT this meeting terminate. Time: 9:31 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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