TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
The agenda for the afternoon and evening portions of the Committee of the Whole meeting, listing the order of business items and providing participation information.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, NOVEMBER 14, 2023 @ 3:30 PM
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
Should you wish to participate electronically, the afternoon portion of the meeting will be live webcast commencing at 3:30 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone, please see the information below:
Phone: 778-402-9227 and use Conference ID: 538 422 319#
You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, November 14, 2023 for inclusion in the November 14, 2023 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
CALL TO ORDER (Mayor Tobias)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held October 10, 2023 (Pg. 7 - 18)
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES - Councillor Brown, Chair
6.1.1 Chair's Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Update
b) Public Safety Report for September - October 2023
- Report dated November 9, 2023 from the Director of Protective Services (Pg. 19 - 26)
Staff Recommendation: THAT the report dated November 9, 2023 from the Director of Protective Services titled "Public Safety Report for September - October 2023" be received for information.
c) Building Department Report for October 2023
- Building Department Report for October 2023 (Pg. 27)
6.1.4 New Business
6.2 ARTS & CULTURE - Councillor Lemon, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
6.3 FINANCE & ADMINISTRATION - Mayor Tobias, Chair
6.3.1 Chair's Report
6.3.2 Business Arising from Previous Minutes
6.3.3 Reports
STAFF REPORTS
a) Budget Variance and Projects Update Report to October 31, 2023
- Report dated November 8, 2023 from the Manager of Accounting (Pg. 28 - 35)
Staff Recommendation: THAT the report dated November 8, 2023 from the Manager of Accounting titled "Budget Variance and Projects Update Report to October 31, 2023" be received for information.
b) CAO Report
- Report dated November 8, 2023 from the Acting Chief Administrative Officer (Pg. 36 - 43)
Staff Recommendation: THAT the report dated November 8, 2023 from the Acting Chief Administrative Officer titled "CAO Update" be received for information.
COMMITTEE REPORTS
OTHER REPORTS
6.3.4 New Business
CORRESPONDENCE
CLOSED MEETING RESOLUTION
EVENING BREAK
Should you wish to participate electronically, the evening portion of the meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone, please see the information below:
Phone: 778-402-9227 and use Conference ID: 538 422 319#
You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, November 14, 2023 for inclusion in the November 14, 2023 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
8.1 CALL TO RECONVENE
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS - continued from afternoon session
6.3 FINANCE & ADMINISTRATION - Mayor Tobias, Chair
6.3.3 Reports
STAFF REPORTS
c) Financial Plan Review - Development Services
- Report dated November 3, 2023 from the Director of Finance and Technology (Pg. 44 - 55)
Staff Recommendation: THAT the report dated November 3, 2023 from the Director of Finance and Technology titled "Financial Plan Review - Development Services" be received for information.
d) Financial Policies Review
- Report dated November 6, 2023 from the Director of Finance and Technology (Pg. 56 - 65)
Staff Recommendation: THAT the report dated November 6, 2023 from the Director of Finance and Technology titled "Financial Policies Review" be received for information.
e) Financial Planning Targets
- Report dated November 7, 2023 from the Director of Finance and Technology (Pg. 66 - 68)
Staff Recommendation: THAT the Committee recommend to Council that financial planning targets and priorities be identified for the upcoming 2024-2028 Financial Planning process.
f) Council Initiatives for 2024-2028 Financial Plan
- Report dated November 6, 2023 from the Director of Finance and Technology (Pg. 69 - 80)
Staff Recommendation: THAT the Committee recommend to Council that staff investigate the feasibility and financial implications for identified initiatives for inclusion in the draft 2024-2028 Financial Plan.
BUSINESS ITEMS
9.1 PARKS & RECREATION - Councillor Kowalewich, Chair
9.1.1 Chair's Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business a) Sharps Container in Portage Park Portable Toilet - Councillor Mattson
9.2 ENVIRONMENT - Councillor MacKenzie, Chair
9.2.1 Chair's Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
9.3 PLANNING, DEVELOPMENT & ENGAGEMENT - Councillor Mattson, Chair
9.3.1 Chair's Report
9.3.2 Business Arising from Previous Minutes a) Membership to the Urban Development Institute - Mayor Tobias
9.3.3 Reports
STAFF REPORTS
a) Inclusionary Housing - Notice of Motion
- Report dated November 8, 2023 from the Director of Development Services (Pg. 81 - 86)
- Notice of Motion - 10% Affordable Housing - Councillor Mattson (Pg. 87)
Staff Recommendation: THAT the report dated November 8, 2023 from the Director of Development Services titled "Inclusionary Housing - Notice of Motion" be received for information.
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
9.4 PUBLIC WORKS & TRANSPORTATION - Councillor Rogers, Chair
9.4.1 Chair's Report
9.4.2 Business Arising from Previous Minutes
9.4.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.4.4 New Business
CORRESPONDENCE
a) Email dated August 17, 2023 from J. Thomas, Re: Victoria Contracting (Pg. 88)
- Email response dated September 1, 2023 from the Director and Deputy Director of Engineering, Re: Victoria Contracting (Pg. 89 - 90)
b) Letter dated November 9, 2023 from Min. Kahlon, Minister of Housing, Re: New Legislation to Support Local Government Housing Initiatives (Pg. 91 - 94)
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
Next Committee of the Whole Meeting: Tuesday, December 12, 2023 at 3:30 p.m.