Committee of the Whole/Documents/TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 11, 2023

Minutes

TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 11, 2023

September 12, 2023Pages 8–1718 sections

Official minutes from the July 11, 2023, Committee of the Whole meeting detailing reports on the Elements Casino hotel proposal and Zero Carbon Step Code implementation.

3.a Minutes of the Committee of the Whole meeting held July 11, 2023

July 11, 2023Zero Carbon Step Code implementation DEFEATED then later CARRIED with amendments229 Island Highway development presentation

TOWN OF VIEW ROYAL

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MINUTES OF A COMMITTEE OF THE WHOLE MEETING

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HELD ON TUESDAY, JULY 11, 2023

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VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Tobias Councillor Brown Councillor Lemon Councilor MacKenzie Councillor Mattson Councillor Rogers

REGRETS: Councillor Kowalewich

PRESENT ALSO: K. Anema, Chief Administrative Officer L. Taylor, Director of Development Services I. Leung, Director of Engineering P. Hurst, Director of Protective Services D. Christenson, Director of Finance T. Preston, Superintendent, West Shore RCMP S. Vella, Manager of Accounting E. Bolster, Deputy Corporate Officer

10 members of the public 0 members of the press

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1. CALL TO ORDER

Mayor Tobias called the meeting to order at 3:30 p.m.

The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.

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2. APPROVAL OF AGENDA

MOVED BY: Councillor Brown SECONDED: Councillor Mattson

THAT the agenda be amended to include items 10. a) - e);

AND THAT the agenda be approved as amended. CARRIED

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3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

MOVED BY: Councilor Rogers SECONDED: Councillor Lemon

THAT the minutes of the Committee of the Whole meeting held June 13, 2023 be adopted as presented. CARRIED

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4. PETITIONS & DELEGATIONS

a) T. Doyle, President and Development Officer, Great Canadian Entertainment/Elements Casino Victoria, Re: Elements Casino Victoria

Mr. Doyle gave a presentation to the Committee regarding the proposed development of a hotel at the Elements Casino Victoria site, specifically:

objectives – commitment, vision and introduction of partners, The Braemar Group and Hotel Equities;
history of Elements Casino Victoria, including major capital investments;
overview of hotel development proposal, site, and benefits to the Town; and
next steps.

R. Hazard, Braemar Group, introduced The Braemar Group and the proposed Hilton Home2 Suites concept for the site.

The Committee and Mr. Doyle discussed future development, site capacity, parking, proximity to a riparian zone, and the Casino as a destination for visitors to the West Shore.

b) J. Daly, Chief Executive Officer, Our Place Society, Re: Our Place Society

J. Daly gave an overview of Our Place Society to the Committee and introduced Mr. J. Cooper, Director of Services, Our Place Society.

Mr. Cooper discussed cooling stations and warming centres for people in need.

The Committee and Mr. Cooper discussed potential locations for a warming centre in View Royal, communication tools used to advertise cooling station/warming centre locations, and additional programming available in the West Shore.

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5. PUBLIC PARTICIPATION PERIOD

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6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Brown, Chair

6.1.1 Chair’s Report

The Chair thanked the Engineering Department and West Shore RCMP for the improvements to and enforcement at the intersection of Watkiss Way and Burnside Road West.

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

STAFF REPORTS

a) West Shore RCMP Update

Verbal report from Supt. Preston

The Superintendent gave a report to the Committee regarding statistics, calls for service, and open files in View Royal.

The Committee and Supt. Preston discussed the school liaison officer program in School District No. 61, calls for service, and attendance at the Victoria General Hospital.

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

THAT West Shore RCMP verbal report update from Supt. Preston be received for information. CARRIED

b) Public Safety Report for May – June 2023

Report dated July 5, 2023 from the Director of Protective Services

The Director of Protective Services gave an overview of the report to the Committee.

The Committee and Director discussed homeless encampments, issuance of parking tickets, people living in or abandoning motor homes, volunteer retention, and first responder calls.

MOVED YB: Councillor Rogers SECONDED: Councillor Mattson

THAT the report dated July 5, 2023 from the Director of Protective Services titled “Public Safety Report for May – June 2023” be received for information. CARRIED

c) Building Department Report for the Month of June 2023

MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

THAT the Building Department Report for the Month of June 2023 be received. CARRIED

6.1.3 New Business

a) Bear Secure Bins for Garbage – Mayor Tobias

The Mayor noted the need for bear proof garbage bins, specifically along the urban containment boundary near Thetis Lake Regional Park.

The Director of Engineering noted bear smart programs in other municipalities and stated staff are looking into options for View Royal. He discussed timing of setting out garbage containers, increase to level of service, and costs associated with bear proof bins.

The Committee discussed comparison to other municipalities and whether there have been previous reports from residents regarding bears going through garbage containers.

6.2 ARTS & CULTURE – Councillor Lemon, Chair

6.2.1 Chair’s Report

The Chair noted meetings she had attended with the Greater Victoria Library Board, Capital Regional District Arts Commission, the proposed West Shore Performing Arts Centre, and the View Royal Reading Centre.

The Committee discussed membership and promotion of Greater Victoria Public Library services.

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

6.2.4 New Business

6.3 FINANCE & ADMINISTRATION – Mayor Tobias, Chair

6.3.1 Chair’s Report

6.3.2 Business Arising from Previous Minutes

6.3.3 Reports

STAFF REPORTS

a) Financial Plan Review – General Government Services

Report dated July 4, 2023 from the Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the report dated July 4, 2023 from the Director of Finance titled “Financial Plan Review – General Government Services” be received for information. CARRIED

b) Budget Variance and Project Update Report to June 30, 2023

Report dated July 5, 2023 from the Manager of Accounting

The Committee and staff discussed budget amendment and investment income variance.

MOVED BY: Councillor Brown SECONDED: Councillor Rogers

THAT the report dated July 5, 2023 from the Manager of Accounting titled “Budget Variance and Project Update Report to June 30, 2023” be received for information. CARRIED

c) CAO Update

Report dated July 6, 2023 from the Chief Administrative Officer

The Committee and staff discussed garbage fees and dog license fee increases.

MOVED BY: Councillor MacKenzie SECONDED: Councillor Rogers

THAT the report dated July 6, 2023 from the Chief Administrative Officer titled “CAO Update” be received for information. CARRIED

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7. CORRESPONDENCE

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8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Brown SECONDED: Councillor Lemon

THAT this meeting now recess at 5:27 p.m.

EVENING BREAK

8.1 CALL TO RECONVENE

Mayor Tobias called the meeting to order at 6:57 p.m.

PRESENT WERE: Mayor Tobias Councillor Brown Councillor Lemon Councillor MacKenzie Councillor Mattson Councillor Rogers

REGRETS: Councillor Kowalewich

PRESENT ALSO: K. Anema, Chief Administrative Officer I. Leung, Director of Engineering L. Taylor, Director of Development Services J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer

17 members of the public 0 members of the press

8.2 PETITIONS & DELEGATIONS

a) D. Strongitharm, City Spaces, Re: Proposed Development – 229 Island Highway

Mr. Strongitharm gave a presentation to the Committee regarding the proposed development at 229 Island Highway, specifically location, context, application summary, land-use policies, site data, consultation and input informing plans, architectural site and floor plans, parking plan, concept elevations, street view perspective, and key features.

The Committee and Mr. Strongitharm discussed 10% affordable housing, lot size, access and egress, traffic, housing type, density, parking, and proposed indoor/outdoor social space.

b) D. Foord, Invictus Commercial Investment Corporation/Boardwalk, Re: 339, 341 and 345 Island Highway

D. Foord, introduced J. Kay, Town Square Planning, who introduced the proposed development at 339, 341 and 345 Island Highway, specifically:

amendments made to the application since feedback was received by the Committee at their June 2023 meeting;
maintain OCP mixed residential;
tenant support;
tree preservation;
building siting;
site coverage;
massing and height;
public benefits;
potential community uses of DCC’s; and
planning process and next steps.

The Committee thanked Ms. Kay for addressing concerns from the June Committee of the Whole meeting, and discussed height, affordable housing, increased traffic, commercial space, and density.

8.3 PUBLIC PARTICIPATION PERIOD

a) J. Ray, District of Saanich, spoke to the Committee regarding her correspondence (item 10. a)) and encouraged the Committee to adopt the Zero Carbon Step Code.

b) J. Devonshire, View Royal Climate Coalition, spoke to the Committee regarding her correspondence (item 10. b)) and encouraged the Committee to adopt the Zero Carbon Step Code.

c) R. Isaac, 29 Bishan Place, spoke to the Committee regarding her correspondence (item 10. d)) and encouraged the Committee to adopt the Zero Carbon Step Code.

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9. BUSINESS ITEMS

9.1 PARKS, RECREATION & ENVIRONMENT – Mayor Tobias, Acting Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

9.1.3 New Business

9.2 ENVIRONMENT – Councillor MacKenzie, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

9.2.4 New Business

9.3 PLANNING, DEVELOPMENT & ENGAGEMENT – Councillor Mattson, Chair

9.3.1 Chair’s Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS

a) Zero Carbon Step Code

Report dated July 5, 2023 from the Senior Planner

The Senior Planner gave a summary of the report to the Committee.

The Committee and staff discussed Zero Carbon Step Code timeline, negotiation with applicants, moving implementation date forward, alignment with other municipalities, heating sources in new builds, and in-stream applications.

MOVED BY: Councillor Brown SECONDED: Councillor Rogers

THAT the Committee recommend to Council that the Zero Carbon Step Code be implemented in the Building Bylaw as per the report from the Senior Planner dated July 5, 2023 and titled “Zero Carbon Step Code” with Part 3 Multi-Unit Residential Buildings being implemented by July 1, 2024;

AND THAT this report be referred to the Parks, Recreation and Environment Advisory Committee and the Community Development Advisory Committee for comment. DEFEATED Councillors Lemon, MacKenzie, Mattson and Rogers opposed

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the Committee recommend to Council that the report be referred to advisory committees. DEFEATED Mayor Tobias, Councillors Lemon, MacKenzie and Brown opposed

MOVED BY: Councillor MacKenzie SECONDED: Councillor Brown

COW-38-23 THAT the Committee recommend to Council that the Zero Carbon Step Code be implemented in the Building Bylaw as follows:

i. Part 9 Buildings (i.e. houses, duplexes/multiplexes, townhouse) meet Zero Carbon Step Code Level 4 by November 1, 2023; ii. Part 3 Residential Buildings of Six-Storeys or less meet Zero Carbon Step Code Level 4 by July 1, 2024; and iii. Part 3 Residential Buildings Greater than Six-Storeys and Commercial Buildings meet Zero Carbon Step Code Level 4 by November 1, 2024. CARRIED

COMMITTEE REPORTS OTHER REPORTS

9.3.4 New Business

9.4 PUBLIC WORKS & TRANSPORTATION – Councillor Rogers, Chair

9.4.1 Chair’s Report

9.4.2 Business Arising from Previous Minutes

9.4.3 Reports

STAFF REPORTS

a) Ultra Light Rail Staff Update

Report dated July 4, 2023 from the Director of Engineering

The Director of Engineering gave a review of the report to the Committee.

The Committee noted that similar presentations will be coming forward to other municipalities.

The Committee and staff discussed potential location for a test track, testing, endorsing a private company, Town’s level of involvement, comments from the Island Corridor Foundation, operating criteria, meeting with City of Colwood, and timeline.

MOVED BY: Mayor Tobias SECONDED: Councillor Mattson

THAT the report dated July 4, 2023 from the Director of Engineering titled “Ultra Light Rail Staff Update” be received for information. CARRIED

b) Intersection Review – BC Transit Rapid Transit on Island

Report dated June 9, 2023 from the Director of Engineering

The Director of Engineering gave a summary of the report to the Committee.

The Committee, staff and C. Davis, Design Engineering, McElhaney discussed timing or triggering by signal loop, pedestrian crossings, vehicle and pedestrian calls, calibration of the model, growth rate, impact to residents and traffic, disruption time, access to Atkins Road, and BC Transit mobility hub.

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the report dated June 9, 2023 from the Director of Engineering titled “Intersection Review – BC Transit Rapid Transit on Island’ be received for information. CARRIED

COMMITTEE REPORTS OTHER REPORTS