2023 09 12 Committee of the Whole Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 11, 2023
Official minutes from the July 11, 2023, Committee of the Whole meeting detailing reports on the Elements Casino hotel proposal and Zero Carbon Step Code implementation.
WEST SHORE RCMP BIANNUAL REPORT JANUARY – JUNE 2023
A detailed policing operations report for the West Shore RCMP detachment covering crime statistics, incident trends, and community policing updates.
Town of View Royal - Animal Control Summary (to August 2023)
Statistical summary of animal control complaints, enforcement actions, and revenue collection for the Town of View Royal.
Protective Services Report - PUBLIC SAFETY REPORT FOR JULY/AUGUST 2023
Bimonthly report on fire prevention, training, emergency programs, and bylaw enforcement activities.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2023
Comprehensive data tables and charts tracking fire rescue impact, prevention efforts, and call volumes through August 2023.
BUILDING PERMIT & REVENUE REPORT (July and August 2023)
Reports showing the value and count of building permits issued in July and August 2023, categorized by property type.
ITEM(S) TO BE ADDED TO AGENDA - Community Police Station
Request from Councillor Brown to discuss establishing a community police station to serve the First Nations and View Royal.
ITEM(S) TO BE ADDED TO AGENDA - Building Retrofit Strategy
Request from Councillor MacKenzie to discuss building retrofit strategies and a letter to the Province regarding gas utilities.
District of Saanich Correspondence: Changes in Provincial Legislation Needed to Address Gas Utilities in British Columbia
A sample letter from the District of Saanich to the Premier of BC advocating for legislative changes to regulate greenhouse gas emissions from gas utilities.
TOWN OF VIEW ROYAL FINANCE & ADMINISTRATION REPORT - FINANCIAL PLAN REVIEW – PROTECTIVE SERVICES
Review of the Protective Services division's financial history and future planning requirements for the 2024-2028 Financial Plan.
2024-2028 Financial Planning Calendar
A timeline of milestones for the municipal five-year financial planning process.
Protective Services Revenue and Expense Dashboard Schedules
Financial visualizations showing the operating budget by service area and object type for Protective Services from 2019-2023.
Presentation: Financial Plan Review - Protective Services
Slide presentation summarizing the service areas and financial composition of Protective Services.
TOWN OF VIEW ROYAL Finance and Administration Committee Report - Police Operating Reserve Requirement Forecast Update
An update on the financial impact of policing costs as the population nears the 15,000 threshold, requiring a shift from 70% to 90% cost-sharing.
Schedule A - Population growth scenarios
Projected population growth table for View Royal under various growth rate scenarios from 2021-2045.
Presentation: Police Operating Reserve Requirement Forecast Update
Slide presentation detailing the financial modeling for future policing costs and reserve fund usage.
TOWN OF VIEW ROYAL FINANCE & ADMINISTRATION REPORT - BUDGET VARIANCE AND PROJECTS UPDATE REPORT
Financial results of operations and progress update for capital and non-core projects as of August 31, 2023.
Budget Variance and Project Schedules (A, B, and C)
Consolidated budget variance tables and project status lists for non-core and capital works.
TOWN OF VIEW ROYAL FINANCE & ADMINISTRATION REPORT - CAO UPDATE
Monthly administrative update from the CAO covering Canada Day events, mural projects, engineering works, and protective services calls.
ITEM(S) TO BE ADDED TO AGENDA - Engagement Prior to Drafting Policy
Request from Councillor MacKenzie to alter the policy development process to include committee engagement before drafting starts.
PETITION & DELEGATION REQUEST FORM - Noise Mitigation
Application for a delegation to speak to Council regarding noise mitigation on the Trans Canada Highway near Thetis Vale.
Presentation: Noise Mitigation in Thetis Vale for Community Health and Safety
Visual presentation slides supporting the request for highway noise mitigation for residents of the Thetis Vale community.
Voices of the community - Installation of Noise Mitigation on Trans Canada Highway
A collection of letters and presentation slides from residents requesting noise mitigation measures, such as tree barriers, along the Trans-Canada Highway.
TOWN OF VIEW ROYAL ITEM(S) TO BE ADDED TO AGENDA - Alison MacKenzie
An agenda addition request form by Councillor Alison MacKenzie proposing an 'adopt a tree' volunteer program for residents.
Staff Report: REZONING APPLICATION 2023/01 – 339, 341, & 345 Island Highway
A report regarding a proposal to rezone three properties to a new Comprehensive Development Zone to allow for a six-storey, 238-unit rental residential development.
Attachment 1: Conceptual Architectural Site Plan and Building Design Drawings
Architectural plans and renderings for the 339 Island Highway development, including floor plans, elevations, and shadow studies.
Attachment 2: Conceptual Frontage and Servicing
Engineering drawings showing the proposed road frontage improvements and utility servicing for the development at 339 Island Highway.
Attachment 3: Arborist Report and Tree Protection Plan
A detailed tree management plan and impact assessment for the development at 339, 341, and 345 Island Highway.
Attachment 4: Traffic Impact Assessment
A traffic impact assessment report analyzing the transportation implications of the proposed multi-family residential development on Island Highway.
339 / 341 / 345 Island Highway Traffic Impact Assessment
A comprehensive traffic impact assessment conducted by Watt Consulting Group for a proposed 238-unit residential development.
APPENDIX A: SYNCHRO INFORMATION
Technical background information on the Synchro and SimTraffic software used for traffic modelling and Level of Service (LOS) definitions.
APPENDIX B: PRELIMINARY LEFT TURN LANE DESIGN
Engineering drawing showing the conceptual design for a left turn lane on Island Highway at Prince Robert Drive.
APPENDIX C: TRAFFIC SIGNAL WARRANT RESULTS
Detailed table comparing traffic volumes against BC MoTI warrant requirements for the installation of a traffic signal.
APPENDIX D: SYNCHRO RESULTS
Raw data reports from Synchro software providing intersection delay, volume-to-capacity ratios, and queuing statistics.
Tenant Relocation Plan
A developer-submitted plan outlining how current residents will be compensated and assisted during the demolition and redevelopment of the existing rental units.
TOWN OF VIEW ROYAL SUSTAINABILITY CHECKLIST
Completed municipal checklist evaluating the development's impact on economic, environmental, and social sustainability.
Official Community Plan Policies
A summary of relevant Official Community Plan (OCP) land use, transportation, housing, and environmental policies applicable to the site.
Re: 339 – 345 Island Highway, View Royal BC Development Land Lift Analysis
An economic analysis prepared by Mulholland Parker Land Economists regarding potential increases in land value resulting from rezoning.
Community Engagement Summary - 339 - 345 Island Highway, View Royal
Documentation of four neighbourhood information sessions held to gather public feedback and refine the development proposal.
Rezoning Application for 339, 341, & 345 Island Highway (Presentation)
A comprehensive staff presentation outlining the rezoning application details, project statistics, and staff recommendations.
DISCUSSION: Part 6 Public Engagement - REZONING 2023-01
A presentation summarizing public engagement, sustainability impacts, and financial implications for Rezoning Application 2023/01 regarding 331, 341, & 345 Island Highway.
DEVELOPMENT VARIANCE PERMIT 2023-07 – 25 CHANCELLOR AVENUE
Staff report introducing a development variance permit application for the length and separation of an accessory building from a principal building.
Attachment 1: Applicant Letter, May 24, 2023
A letter from Brian Westwood requesting a variance for the length of a new garage to match the existing footprint.
Attachment 2: Site Plan
An aerial photo and hand-drawn site plan depicting the lot size and garage location for 25 Chancellor Avenue.
Attachment 3: Building Concept
Technical drawings and material specifications for the proposed accessory building at 25 Chancellor Avenue.
DEVELOPMENT VARIANCE PERMIT 2023-07 - 25 Chancellor Avenue Presentation
Presentation slides summarizing the variance requests and rationale for the project at 25 Chancellor Avenue.
REQUEST TO AMEND COVENANT FOR ERSKINE LANE / WATKISS WAY ROUNDABOUT
Staff report regarding a proposal to amend a covenant to allow for a signalized intersection instead of a roundabout at Erskine Lane and Watkiss Way.
Attachment 1: Covenant CA8718173
A legal land title instrument detailing community amenity contributions and development requirements for the property at 9 Erskine Lane.
Legal Declarations and Trust Documents related to Covenant CA8718173
A collection of legal forms and trust documents regarding the Beverley Adams Alter Ego Trust and the appointment of trustees for the Erskine Lane property.
Attachment 2: Letter of Request from Matthew Fitzgerald, WestUrban Developments
Formal request from the developer to amend the development agreement for 9 Erskine Lane to substitute the roundabout with a signalized intersection.
Attachment 3: Design Issues Memo, Watt Consulting, August 31, 2023
Engineering memorandum analyzing the constraints and design iterations that led to the recommendation for a traffic signal over a roundabout.
Attachment 4: Geotechnical Report on retaining walls – Ryzuk Geotechnical, August 15, 2023
Geotechnical assessment of existing retaining walls and the feasibility of proposed road modifications near the Watkiss Way intersection.
Attachment 5: Transportation Impact Assessment, Watt Consulting
A comprehensive traffic study evaluating current and future conditions for the proposed development at 9 Erskine Lane.
9 Erskine Lane Traffic Impact Assessment
A technical report by Watt Consulting Group assessing the traffic implications of a proposed 336-unit multi-family development at 9 Erskine Lane.
APPENDIX A – SITE PLAN
Engineering drawings showing the proposed site layout for Buildings A, B, C, and D at the 9 Erskine Lane development.
APPENDIX B – SYNCHRO BACKGROUND
Technical background information on the Synchro and SimTraffic modelling software and the Level of Service (LOS) criteria used in the traffic study.
APPENDIX C – SYNCHRO REPORTS
A comprehensive set of technical data reports detailing intersection performance, queuing, and blocking for multiple traffic scenarios through the year 2033.
COVENANT AMENDMENT REQUEST: 9 Erskine Lane
A presentation outlining the rationale for amending Covenant CA8718173 to permit a signalized intersection instead of a roundabout at Erskine Lane and Watkiss Way.
REVIEW OF BUSINESS LICENSE FEES FOR CANNABIS RETAIL STORES
A report from the Senior Planner reconsidering annual business license fees for cannabis retailers to align them with regional standards.
Report to Committee of the Whole Re: Review of Business License Fees for Cannabis Retail Stores
A review of the current $7,500 annual business license fee for cannabis retail stores, recommending a reduction to $2,000 to align with regional standards.
TOWN OF VIEW ROYAL CANNABIS RETAIL STORE BUFFER GUIDELINES
Attachment 1 providing locational criteria and buffer requirements for prospective cannabis retail store applications.
Presentation: Business License Fee Review - Cannabis Retail Stores
A slide deck summarizing the findings of the cannabis business license fee review, regional comparisons, and staff recommendations.
COMMITTEE OF THE WHOLE REPORT: Membership to the Urban Development Institute - Capital Region
A report detailing the benefits and costs associated with the Town's membership in the Urban Development Institute (UDI).
Presentation: Urban Development Institute (UDI) Capital Region
Presentation slides explaining the purpose and membership benefits of the Urban Development Institute for municipal governments.
PUBLIC WORKS & TRANSPORTATION REPORT: CRD TRANSPORTATION GOVERNANCE QUESTIONNAIRE FINALIZATION
A report collating Council member responses to a CRD questionnaire to develop a unified municipal stance on regional transportation governance.
Capital Regional District Transportation Governance Engagement Workbook - Councillor Brown
The completed transportation governance questionnaire submitted by Councillor Don Brown.
Capital Regional District Transportation Governance Engagement Workbook - Mayor Tobias
The completed transportation governance questionnaire submitted by Mayor Tobias.
Capital Regional District Transportation Governance Engagement Workbook - Councillor Rogers
The completed transportation governance questionnaire submitted by Councillor John Rogers.
Capital Regional District Transportation Governance Engagement Workbook - Councillor Lemon
The completed transportation governance questionnaire submitted by Councillor Lemon.
Capital Regional District Transportation Governance Engagement Workbook - Councillor MacKenzie
The completed transportation governance questionnaire submitted by Councillor MacKenzie.
Capital Regional District Transportation Governance Engagement Workbook - Councillor Kowalewich
The completed transportation governance questionnaire submitted by Councillor Kowalewich.
Presentation: CRD TRANSPORTATION GOVERNANCE WORKBOOK – FINAL
A slide deck presenting the final collated Council responses to the CRD regarding transportation governance trade-offs, connectivity, and funding priorities.
TOWN OF VIEW ROYAL ITEM(S) TO BE ADDED TO AGENDA - John Rogers
A formal request by Councillor John Rogers to add an item to the agenda regarding funding and installation of a bike lane on Admirals Road.
Correspondence: Thoughtful Development
An email from a resident expressing concerns over housing developments and traffic density on Island Highway.
Correspondence from Niece Garry Re: 333A Stewart Ave.
A brief email identifying a resident and their address.
Correspondence from Susan Presho Re: Development proposal for 339-345 Island HWY
Detailed letter from a resident opposing a high-density development proposal, citing concerns over traffic, density, tree preservation, and infrastructure costs.
Correspondence from Volker Dammann Re: Concern regarding development of 339- 345 Island Hwy
Email from a resident reiterating concerns that the proposed development does not meet the standards of the 2011 OCP or provide community benefits.
Correspondence from Chris & Nancy Stewart Re: REQUEST TO AMEND COVENANT FOR ERSKINE LANE / WATKISS WAY ROUNDABOUT
Letter supporting the construction of a signalized intersection instead of a roundabout at Erskine Lane and Watkiss Way to preserve mature trees and improve safety for a daycare.
Correspondence from Holly Cairns Re: Rezoning Application 2023-01 – 339, 341, and 345 Island Highway
Email expressing concerns regarding traffic flow and parking impacts on Prince Robert Drive from the proposed Island Highway development.