TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
Official agenda for the January 10, 2023 meeting, listing business items, reports, and delegations for the Committee of the Whole.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, JANUARY 10, 2023 @ 3:30 PM VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
View Royal Town Council Chambers is open to the public to attend meetings in-person. Although not required, wearing a mask is recommended when attending meetings. Alternatively, should you wish to participate electronically, this meeting will be live webcast commencing at 3:30 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone, please see the information below:
Phone: 778-402-9227 and use Conference ID: 318 743 624#
You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, January 10, 2023 for inclusion in the January 10, 2023 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
1. CALL TO ORDER
(Mayor Tobias)
2. APPROVAL OF AGENDA
(motion to approve)
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
(motion to adopt)
a) Minutes of the Committee of the Whole meeting held December 13, 2022 Pg.6 - 14
4. PETITIONS & DELEGATIONS
a) T. Fryatt, LifeCycles Project Society, Re: Welland Community Orchard and Future Goals Pg.15 - 22 b) R. Painter, 1 Tuzo Court, Re: Crossing Guard Program Pg.23 *item removed at speaker's request c) N. Duncan, Board Chair, Greater Victoria School District, Re: Crossing Guard Service Pg.24
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES - Councillor Brown, Chair
6.1.1 Chair's Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Building Department Report for December 2022
- Building Department Report Pg.25
Staff Recommendation: THAT the Building Department report for December 2022 be received for information.
b) Public Safety Report for November - December 2022
- Report dated January 3, 2023 from the Acting Fire Chief Pg.26 - 34
THAT the report dated January 3, 2023 from the Acting Fire Chief titled "Public Safety Report for November - December 2022" be received for information.
c) West Shore RCMP Update
- Verbal report from Insp. Rose
Staff Recommendation: THAT the verbal report regarding the West Shore RCMP Update be received for information.
6.1.4 New Business
6.2 ARTS & CULTURE - Councillor Lemon, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.2.4 New Business
6.3 FINANCE & ADMINISTRATION - Mayor Tobias, Chair
6.3.1 Chair's Report
6.3.2 Business Arising from Previous Minutes
6.3.3 Reports
STAFF REPORTS
a) Budget Variance and Projects Update Report to December 31, 2022
- Report dated January 4, 2023 from the Manager of Accounting Pg.35 - 43
Staff Recommendation: THAT the report dated January 4, 2023 from the Manager of Accounting titled "Budget Variance and Projects Update Report to December 31, 2022" be received for information.
b) Action List Update - 4th Quarter
- Report dated January 5, 2023 from the Executive Assistant Pg.44 - 55
Staff Recommendation: THAT the report dated January 5, 2023 from the Executive Assistant titled "Action List Update - 4th Quarter" be received for information.
c) CAO Update
- Report dated January 5, 2023 from the Chief Administrative Officer Pg.56 - 60
Staff Recommendation: THAT the report dated January 5, 2023 from the Chief Administrative Officer titled "CAO Update" be received for information.
COMMITTEE REPORTS OTHER REPORTS
6.3.4 New Business
a) Crossing Guard Services Funding
Resolution C-84-22 from the September 6, 2022 Council meeting: "THAT a letter be sent to School District No. 61 Board of Education informing them that the Town of View Royal will fund crossing guard services in the amount of $37,600 for the 2022/2023 school year; AND THAT the letter also provide notice that this will be the last year the Town will fund crossing guard services."
Letter dated September 14, 2022 from Town of View Royal to School District No. 61 Board of Education, Re: Crossing Guard Services Funding Pg.61
7. BUSINESS ITEMS
7.1 PARKS & RECREATION - Councillor Kowalewich, Chair
7.1.1 Business Arising from Previous Minutes
7.1.2 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
7.1.3 New Business
7.2 ENVIRONMENT - Councillor MacKenzie, Chair
7.2.1 Chair's Report
7.2.2 Business Arising from Previous Minutes
7.2.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
7.2.4 New Business
7.3 PLANNING, DEVELOPMENT & ENGAGEMENT - Councillor Mattson, Chair
7.3.1 Chair's Report
7.3.2 Business Arising from Previous Minutes
7.3.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
7.3.4 New Business
a) Housing Needs Assessment Submission from Mayor Tobias Pg.62 - 70
- Memorandum dated January 10, 2023 from the Director of Development Services Pg.71 - 76
7.4 PUBLIC WORKS & TRANSPORTATION - Councillor Rogers, Chair
7.4.1 Chair's Report
7.4.2 Business Arising from Previous Minutes
7.4.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
7.4.4 New Business
8. CORRESPONDENCE
a) Email dated January 10, 2023 from L. Jeaurond, View Royal Climate Coalition, Re: Crossing Guard Services Pg.77 - 82
9. QUESTION PERIOD
10. MOTIONS & NOTICES OF MOTION
11. CLOSED MEETING RESOLUTION
12. TERMINATION
Next Committee of the Whole Meeting: Tuesday, February 14, 2023 at 3:30 p.m.